About the Hiring Group
We are currently seeking a dynamic Senior Administrative Assistant to support the Finance & Contracts Vice President and leadership team, including leadership and strategy-planning activities.
You will provide administrative and operational support through executive Outlook calendar management, preparation of professional correspondence and documents, organization and maintenance of shared electronic files and knowledge resources, and travel coordination. You will coordinate meetings involving executives, staff, cross-functional teams, and participants from across the Institute, including scheduling, agendas, materials, logistics, action items, and follow-up, using technology where appropriate. You will also coordinate recurring commitments, key deadlines, and organizational activities.
To be successful in this role, you must be comfortable learning new technology and using Microsoft Copilot and other approved AI capabilities to improve productivity, information management, meeting preparation, drafting, and routine administrative work.
This role is based at our RTP Headquarters, either as a resident full-time or hybrid, with 3 days per week onsite. What You'll Do
- Monitor leadership priorities, scheduling commitments, deadlines, and follow-ups to anticipate upcoming needs and keep important activities on track.
- Exercise judgment in managing calendar priorities, resolving scheduling conflicts, protecting time for key priorities, and coordinating across senior leaders and stakeholders.
- Secure and manage RTI resources using online tools and other mechanisms.
- Demonstrate advanced digital fluency, including creating and maintaining Microsoft Teams and SharePoint workspaces; organizing team information and resources so content is current, accessible, appropriately permissioned, and easy for staff to locate; and training others on system usage.
- Draft and coordinate leadership communications, presentations, announcements, and other materials for internal audiences.
- Act as a liaison for staff working across the organization and collaborate with other administrative staff to facilitate activities.
- Assist management with monitoring and forecasting of operating resources.
- Assist in proper compliance and implementation of corporate and unit procedures.
- May be involved in participation and coordination of special projects.
- May assist with Human Resource activities and documentation related to recruiting, benefits, and employee status changes.
- May provide input to assist management with unit infrastructure planning.
What You'll Need
- High School Diploma and 6 years of experience, preferably providing support at the executive level
- Advanced proficiency with Microsoft 365, including hands-on experience managing complex Outlook calendars and creating or maintaining Microsoft Teams and SharePoint workspaces, is required.
- Strong judgment and ability to assess and manage priorities and competing demands, resolve scheduling conflicts, and determine when issues require escalation.
- Understand department and organizational structure, operations, policies, and procedures, with the ability to facilitate responses to staff questions and/or communicate information.
- Ability to collaborate effectively across organizational levels, listen actively, and communicate clearly and tactfully, both verbally and in writing.
- Ability to work independently, exercise sound judgment, take initiative, and move work forward with limited direction.
- Attention to detail and accuracy.
- Ability to exercise discretion and appropriately handle confidential or sensitive business and personnel information.
- Ability to obtain proper security clearances as noted by contracts.
The anticipated pay range for this role is listed below. Our pay ranges represent national averages and may vary by location as a geographic differential may be applied to some locations within the United States. RTI considers multiple factors when making an offer including, for example: established salary range, internal budget, business needs, and education and years of work experience possessed by the applicant. Further, salary is merely one element to our offer.
At RTI, we demonstrate our commitment to rewarding individual and team achievement through a total rewards package. This package includes (among other things) a competitive base salary, a generous paid time off policy, merit based annual increases, bonus opportunities and a robust recognition program. Other benefits include a competitive range of insurance plans (including health, dental, life, and short-term and long-term disability), access to a retirement savings program such as a 401(k) plan, paid parental leave for all parents, financial assistance with adoption expenses or infertility treatments, financial reimbursement for education and developmental opportunities, an employee assistance program, and numerous other offerings to support a healthy work-life balance.
Equal Pay Act Minimum/Range
$77,000.00-$95,000.00
