Strong experience managing payroll for a large, multi-location workforce
Demonstrated experience preparing financial statements and managing month-end closing
Thorough understanding of general ledger accounting and financial reconciliations
Strong knowledge of California payroll regulations
Advanced Microsoft Excel skills
Excellent organizational and analytical abilities
Responsibilities
Manage day-to-day accounting operations and maintain the general ledger
Independently manage monthly, quarterly, and year-end closing processes
Prepare monthly financial statements, including balance sheets and income statements
Oversee accounts payable and accounts receivable activities
Independently manage and process weekly payroll for approximately 800 employees
Ensure compliance with federal and California wage and hour regulations
Support payroll tax reporting and year-end reconciliation
Benefits
Full-time position based in San Francisco, CA
Opportunity to work closely with the CFO and cross-functional teams
Engagement in process improvements and system implementations
Exposure to compliance and regulatory audits
Potential for career growth in a labor-intensive industry
Full Job Description
Location: San Francisco, CA Employment Type: Full-Time Salary Range: $100,000-$130,000 annually Reports To: Chief Financial Officer (CFO)
Position Summary
ProGuard Security Services, Inc. is seeking an experienced, hands-on Senior Accounting & Payroll Manager to oversee daily accounting operations, financial reporting, and weekly payroll processing for approximately 900 employees.
The ideal candidate will have strong technical accounting skills, extensive California payroll experience, and the ability to independently manage financial reporting and payroll functions in a fast-paced, labor-intensive environment.
This position reports directly to the CFO and works closely with Operations, Human Resources, and the accounting team.
This position will be stationed at our headquarters in San Francisco, CA.
Key Responsibilities
Accounting & Financial Reporting
Manage day-to-day accounting operations and maintain the general ledger.
Independently manage monthly, quarterly, and year-end closing processes.
Prepare monthly financial statements, including balance sheets, income statements, and cash flow reports.
Prepare and review journal entries, accruals, and account reconciliations.
Perform bank, credit card, and balance sheet reconciliations.
Oversee accounts payable and accounts receivable activities.
Monitor financial transactions and ensure accurate recording and reporting.
Assist with budgeting, forecasting, and cash flow analysis.
Support financial audits, insurance audits, and tax compliance.
Prepare financial schedules and management reports for CFO review.
Identify opportunities to improve accounting processes and internal controls.
Payroll Management
Independently manage and process weekly payroll for approximately 800 employees.
Review timekeeping records, payroll adjustments, deductions, and employee compensation.
Ensure compliance with federal, California, and applicable local wage and hour regulations.
Administer union and non-union payroll requirements in accordance with collective bargaining agreements.
Manage vacation, PTO, and sick leave accruals, including applicable union vacation cash-out provisions.
Reconcile payroll registers, payroll liabilities, payroll taxes, and general ledger postings.
Coordinate employee benefits deductions, garnishments, and payroll adjustments.
Support payroll tax reporting, W-2 preparation, and year-end reconciliation.
Resolve payroll discrepancies and coordinate with HR and Operations.
Maintain accurate payroll documentation and internal controls.
Compliance & Systems
Ensure compliance with applicable accounting standards and payroll regulations.
Maintain accurate documentation for financial, payroll, and regulatory audits.
Support workers' compensation reporting and annual insurance audits.
Assist with ACA reporting and California pay data reporting.
Participate in accounting and payroll system implementations and process improvements.
Develop and maintain accounting and payroll procedures.
Coordinate with external accountants, auditors, and service providers.
Qualifications
Required
Minimum 5-7 years of progressive accounting experience.
Strong experience managing payroll for a large, multi-location workforce.
Demonstrated experience independently preparing financial statements and managing month-end closing.
Thorough understanding of general ledger accounting, accruals, and financial reconciliations.
Strong knowledge of California payroll regulations and wage and hour requirements.
Advanced Microsoft Excel skills.
Excellent organizational, analytical, and problem-solving abilities.
Ability to work independently, manage competing priorities, and meet strict deadlines.
Strong attention to detail and commitment to confidentiality.
Preferred
Bachelor's degree in Accounting, Finance, or related field.
Experience with union payroll and collective bargaining agreements.
Experience in staffing, or other labor-intensive industries.
Experience with QuickBooks, ADP, Belfry, or comparable accounting and payroll platforms.
Experience with accounting and payroll system conversions.
Familiarity with California workers' compensation audits, ACA reporting, and payroll compliance.
