Posting for Dunkirk City School District Business Administrator Certified and Classified candidates are encouraged to apply.
Salary Commensurate with Experience See posting.
Qualifications: There are three pathways to meet qualifications for this position. Candidates must meet qualifications in the Certificated Pathway, the Civil Service Pathway, or be eligible for a Transition H Certificate.
Pathway Option 1- Certificated: The successful applicant will have a NY State Certification (or be eligible to receive one) as an SDA, SBA, or SDBL, and provide leadership in the financial operations of the school district and support services. Candidates must be able to contribute at the cabinet level, be part of a collaborative team and support the instructional mission of the district.
Pathway Option 2- Civil Service School Business Executive: School Business Executive Requirements (a) Graduation from a regionally accredited or New York State registered four (4) year college or university with a Bachelor's degree or higher in Accounting, Business Management or related field including or supplemented by the completion of 18 credit hours in accounting and three (3) years of accounting or auditing experience with must have included the maintenance or auditing of double entry books of a business including the general ledger or in maintaining a governmental agency's books involving appropriation accounting and the preparation of budget and financial reports, one year of which shall have been in a supervisory capacity; or
(b) Graduation from a regionally accredited or New York State registered two (2) year college with an Associate's degree in Accounting, Business Management or related field including or supplemented by the completion of 18 credit hours in accounting and five (5) years of accounting or auditing experience which must have included the maintenance or auditing of double entry books of a businessincluding the general ledger or in maintaininga governmental agency's books involving appropriate accounting and the preparation of budget and financial reports, one year of which shall have een in a supervisory capacity.
Pathway Option 3- Eligibility for a Transition H Certificate: (a) The candidate should hold a baccalaureate degree or higher in accounting, finance, or a related business field as determined by the commissioner, from a regionally accredited institution of higher education or from an institution authorized by the Board of Regents to confer degrees;must include accounting and budgeting duties, one year of which shall have been in a supervisory capacity; or
(b) Hold a valid license and registration as a New York State Certified Public Accountant;
(c) The candidate shall have completed at least three years of experience as a licensed Certified Public Accountant who is auditing or working in the business office of one or more New York State school districts, BOCES and/or municipalities in New York State, as determined by the commissioner;
(d) employment and support commitment. The candidate shall submit satisfactory evidence of having a commitment from a New York State school district or BOCES of employment as a school district business leader with the school district or BOCES for at least three school years, which shall include at least one year of mentoring; and
(e) matriculation in a school district business leader certification program registered pursuant to section 52.21(c) of this Title, leading to a professional certificate as a School District Business Leader.
Job Duties and Responsibilities- job duties and responsibilities below include the following and any other tasks or duties assigned by the Superintendent.
Budget and financial planning - Lead annual budget development with the Superintendent and cabinet, from building requests through Board adoption.
- Prepare the three-part budget (program, capital, administrative), the property tax report card, and the tax levy limit calculation.
- Maintain multi-year financial forecasts and a long-range fiscal plan.
- Manage fund balance and reserves in line with legal limits and Board policy.
- Monitor spending against the budget and report regularly to the Superintendent and Board.
State aid and revenue - Project, track, and maximize state aid: Foundation, BOCES, transportation, building, and high-cost/private excess cost aid.
- Make sure SAMS and other state aid data are submitted accurately and on time.
- Manage the tax levy, tax collection, and the tax warrant process.
- Pursue other revenue sources, including tuition, rentals, and shared services.
Accounting, reporting, and compliance - Oversee general accounting, the general ledger, and month-end and year-end closing.
- Prepare the ST-3 Annual Financial Report and the other required state and federal financial reports.
- Coordinate the external audit and the Single Audit. Serve as liaison to the internal auditor, the claims auditor, and the Audit Committee.
- Respond to Comptroller (OSC) audits and corrective action plans.
- Maintain internal controls and segregation of duties.
Treasury and cash management - Manage cash flow, investments, and banking relationships.
- Oversee the treasurer function and bank reconciliations.
- Manage short-term borrowing (TANs/RANs) when needed.
Purchasing and contracts - Run purchasing in compliance with General Municipal Law §103 and §104-b, including bidding, RFPs, cooperative purchasing, and BOCES contracts.
- Review contracts and vendor agreements with district counsel.
Payroll, benefits, and HR finance - Oversee payroll and its compliance with tax, NYSTRS, and NYSLRS reporting.
- Administer health insurance and other benefits, plus Section 125/flexible spending, workers' compensation, and unemployment.
- Cost out collective bargaining proposals and serve on the district's negotiating team (CSEA, DTA, administrators).
- Do position control and staffing cost analysis.
Capital projects and facilities finance - Manage capital project financing: BANs, bonds, the bond counsel and financial advisor, and building aid.
- Track project budgets, change orders, and cash flow across phases.
- Maintain the Five-Year Capital Facilities Plan and Building Condition Survey timelines.
- Oversee insurance (property and liability, risk management).
Grants - Run fiscal management of federal and state grants (Title I, II, III, and IV; IDEA; and others): budgets, FS-10s, FS-25s, and claims.
- Ensure Uniform Guidance compliance: allowable costs, time and effort, and supplement-not-supplant.
Support operations (where applicable) - Supervise food service finances (CEP/NSLP reimbursements).
- Oversee technology and data systems for finance (nVision).
Leadership and governance - Serve on the Superintendent's cabinet and advise on the fiscal impact of decisions.
- Present financial information to the Board, the Finance Committee, and the community in plain language.
- Develop and revise Board policies on finance and purchasing.
- Supervise and develop business office staff, and plan for cross-training and succession.
- Stay current on legislation, state budget changes, and OSC guidance.
