Research Administration Manager

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Job Category:
Academic Staff

Employment Type:
Regular

Job Profile:
Multi-functional Research Administration Manager

Job Summary:

The School of Pharmacy (SoP) Research Administration team at the University of Wisconsin-Madison seeks an experienced Research Administration professional to provide comprehensive pre- and post-award research administration support for faculty, staff, students, and stakeholders within the school. The Research Administration Manager will manage the sponsored funding and contract portfolios of 10-15 Principal Investigators (PIs) across the grant lifecycle. This involves acting as a primary point of contact for faculty, college research administration leadership, and campus partners to support proposal development, award setup and management, compliance with award reporting requirements related to sponsor, state, federal, and university requirements, and closeout.

This position will manage competing priorities and deadlines and will be required to exercise independent judgment in handling complex grants and contracts, and contribute leadership and expertise to the broader research administration team, school, and UW community.

Please review the qualifications section for more on preferred and required experience and skills.

Key Job Responsibilities:

• Provides training to faculty, staff, and/or administrators within the unit regarding policy, procedure, and/or execution of sponsored project administration

• May have authority to submit proposals, agreements, or invoices to a sponsor on behalf of the principal investigator or project director

• Executes research administration operational policies and procedures including financial, administrative, staffing, and compliance on behalf of a unit

• Reviews and approves programmatic transactions spanning the life-cycle of sponsored projects to ensure compliance with institutional and/or sponsor policies and procedures

• May supervise the day-to-day activities of research administration staff

• Serves as a key resource to leadership and staff in the unit as well as a liaison to partners and stakeholders

• Executes activities related to proposal submission, contract negotiation, and/or award setup on behalf of a unit

• Executes activities related to financial compliance, audit, or reporting on behalf of a unit

Department:

This position works on a team composed of the Director/Asst Dean for Research Administration, 2.5 Research Administration Managers, and one Post Award Accountant. The Research Administration team works closely with our Business Office, Human Resources, and Payroll colleagues in SoP.

The University of Wisconsin-Madison is a world-class academic institution that encourages, values, and supports basic, applied, translational, and interdisciplinary research, and attracts scholars and students from around the world. The UW-Madison School of Pharmacy is dedicated to excellence in teaching and research, embodying our mission to enhance people’s health and quality of life through community, integrity, compassion, and excellence. Our PharmD program is among the best in the nation, consistently ranking in the top ten US News and World Report's "Best Graduate Schools." The school also hosts vibrant graduate student programs and an undergraduate degree program in Pharmacology and Toxicology.

Compensation:

Qualified candidates can expect to earn between $80,000 and $90,000. Candidates who are highly qualified may earn between $90,000 and $105,000.

Employees in this position can expect to receive benefits such as generous vacation, holidays, and paid time off, competitive insurances and savings accounts, and retirement benefits through a robust and well-funded plan offered by the Wisconsin Retirement System (WRS).

Required Qualifications:

• Minimum three years experience in grants administration in an academic setting
• Experience applying fiscal and administrative rules, regulations, and procedures for administering sponsored projects
• Experience with pre- and post- award research administration including grant proposal development and/or budget planning/management
• Successful experience working in a team environment
• Highly effective and professional verbal and written communication skills
• Demonstrated experience working on multiple projects with tight deadlines, highlighting strong attention to detail, organization, prioritization, problem solving, and analytical skills
• Desire and ability to engage in ongoing process improvement projects
• Proficiency with Excel, Outlook, Microsoft Office, and Google Drive
• The selected applicant is responsible for ensuring their continuous eligibility to work in the United States on or before the effective date of appointment
  

Preferred Qualifications:

• Experience working with federal sponsors including NIH, NSF, DOE, DOD
• Experience with Workday ERP & UW RAMP
  

Education:

Bachelor's Degree in Business Administration, Research Administration or related field (or equivalent experience) required.

How to Apply:

BOTH a resume and cover letter are REQUIRED. Please upload both documents as a SINGLE PDF file.

Please ensure that the resume and cover letter address how you meet the required/preferred qualifications and the skills/requirements outlined in the job summary. Please keep in mind, applicants need to articulate all requirements in their cover letter and/or resume. Applicants who have preferred qualifications/skills should share those in the cover letter and/or resume as well. References will only be collected from finalists for the position.

The application reviewers will be relying on written application materials to determine who may advance to interviews. Incomplete applications may not be considered for the position. 

Please note, the selected applicant is responsible for ensuring their continuous eligibility to work in the United States on or before the effective date of appointment.

Click the “Apply” button to start the application process. PLEASE upload both required documents as a SINGLE PDF.

Contact Information:

For issues with your application, please contact Allison Miller at .