We are seeking a highly organized, proactive, and people-focused Recruitment & HR Coordinator to join our team onsite at our Rockville, Maryland headquarters.
This is a hands-on role for someone who thrives in a fast-paced environment, enjoys wearing many hats, and can manage multiple priorities with impeccable attention to detail. You'll support recruiting, onboarding, and HR operations while also helping create a welcoming experience for candidates and new employees onsite.
The ideal candidate is a strong communicator and natural people person who is resourceful, adaptable, and comfortable shifting between administrative tasks, recruiting support, and in-person responsibilities as business needs evolve.
Where You'll Make an ImpactRecruiting Coordination & Candidate Experience- Own interview scheduling and logistics across multiple stakeholders and time zones using Microsoft Outlook
- Serve as a key point of contact for candidates throughout the interview process, providing timely and professional communication
- Create an exceptional onsite candidate experience, including greeting candidates, coordinating interview-day logistics, providing office and campus tours, and ensuring candidates know what to expect throughout their visit
- Maintain candidate records, interview feedback, pipeline status, and hiring workflows within Greenhouse and other tools
- Support job posting creation and management across recruiting platforms
- Prepare offer letters and coordinate approvals, signatures, background screenings, reference checks, and other pre-employment activities
- Conduct professional reference checks and maintain appropriate documentation
- Track multiple open requisitions, candidates, interviews, offers, and follow-up items simultaneously
Recruiting Support- Provide additional recruiting support during periods of high volume
- Source prospective candidates through LinkedIn and other recruiting channels
- Review resumes and applications against position requirements
- Conduct initial candidate outreach and, as needed, preliminary screening conversations
- Partner with recruiters and hiring managers to keep searches moving and identify outstanding actions or bottlenecks
- Assist with recruiting projects, reporting, and other talent acquisition needs as priorities evolve
HR, Onboarding & People Operations- Coordinate new hire onboarding and orientation activities from offer acceptance through the employee's first days onsite
- Welcome new employees and help provide a positive, organized first-day experience
- Prepare, distribute, track, and maintain employment-related documentation, including offer letters, onboarding packets, policy acknowledgments, and personnel records
- Administer electronic signature workflows using DocuSign and Adobe Acrobat Sign
- Maintain accurate employee records and HR documentation within BambooHR and related systems
- Assist with benefits administration and employee questions
- Support employee lifecycle administration, training activities, compliance requirements, and recordkeeping
- Assist with employee engagement initiatives, company events, and other people-focused programs
- Generate recruiting and HR reports and maintain accurate data across people systems
- Identify opportunities to improve recruiting, onboarding, and HR processes as the company grows
Rockville Site Support- Serve as a site champion and welcoming presence for candidates, new hires, employees, and visitors
- Support onsite interviews, onboarding activities, office and campus tours, and other in-person experiences
- Help coordinate employee events, meetings, and culture-building activities at the Rockville location
- Pitch in wherever needed to help the Talent and People teams operate effectively in a fast-moving environment
What It Takes- 1-3 years of experience in recruiting coordination, HR coordination, talent acquisition, human resources, people operations, or a related administrative role
- Ability to work onsite at Quantum Space's Rockville, Maryland headquarters
- Experience using Greenhouse (ATS)
- Exceptional organizational skills with the ability to manage multiple open tasks, deadlines, candidates, and competing priorities simultaneously
- Ability to remain organized, responsive, and professional during periods of high recruiting volume and changing priorities
- Strong interpersonal skills and a genuine interest in creating a positive experience for candidates and employees
- Confidence interacting with candidates, employees, hiring managers, and senior leaders in person and virtually
- Experience coordinating complex interviews, meetings, and calendars using Microsoft Outlook
- Proficiency with Microsoft Office, including Outlook, Word, Excel, and PowerPoint
- Experience administering electronic signature platforms such as DocuSign and Adobe Acrobat Sign
- Strong written and verbal communication skills
- Sound judgment when handling confidential candidate and employee information
- Resourceful, adaptable, and comfortable stepping outside of scope when the team needs support
- Strong problem-solving, administrative, and customer-service skills
Nice-to-Have Experience- Experience using BambooHR or another Human Resources Information System (HRIS)
- Experience with candidate sourcing, resume screening, and preliminary candidate interviews
- Experience supporting onboarding, employee lifecycle administration, and personnel record management
- Familiarity with employment documentation, offer letters, onboarding packets, reference checks, and compliance-related recordkeeping
- Experience supporting recruiting or HR within a startup, aerospace, defense, technology, engineering, or other high-growth environment
- Bachelor's degree in Human Resources, Business Administration, Psychology, Communications, or a related field
- Experience coordinating employee engagement, training, company events, or culture initiatives
What You'll Get- Ownership - Play an important role in building and supporting the talent and people operations infrastructure that powers our mission.
- Impact - Help attract, hire, welcome, and support the exceptional talent developing the next generation of space technologies.
- Variety - Gain hands-on exposure across recruiting, talent acquisition, onboarding, HR operations, employee experience, and company culture.
- Growth - Develop broad recruiting and HR experience while working closely with hiring managers, employees, and company leadership.
- Compensation - Competitive salary, equity, and comprehensive benefits including medical, dental, vision, generous leave, HSA, 401(k) matching, and equity sharing.
Base Salary: $70,000 to $95,000
The salary range for this role is an estimate based on a wide range of compensation factors. Actual salary offer may vary based on (but not limited to) work experience, education and/or training, critical skills, and/or business considerations. Highly competitive equity grants are included in the majority of full time offers; and are considered part of Quantum Space's total compensation package.
Additional RequirementsTo comply with U.S. Government space technology export regulations, including ITAR, applicants must be a U.S. citizen, lawful permanent resident, protected individual per 8 U.S.C. 1324b(a)(3), or eligible to obtain the required authorizations from the U.S. Department of State.
Apply now. Join us in building the next generation of spacecraft.
