Recruiting Operations & Enablement Specialist

Our Recruiting team is looking to add a rockstar to be our operations engine – owning day-today execution that keeps recruiting enablement running smoothly and while focusing on high-impact strategy, business partnerships and the team.

Work you’d be doing:

Applicant Tracking System (ATS)

• Support the build-out and ongoing optimization of Workday Recruiting, including job requisition templates, candidate stages, business processes, notifications and communications library.
• Serve as a lead tester for new configurations, releases, and integrations; write test scripts, log issues, and confirm fixes before go-live.
• Provide day-to-day systems support for recruiters and hiring managers: answer questions, troubleshoot issues, and escalate to HRIS when needed.
• Complete new hire data entry accurately and on time so candidates move smoothly from offer to onboarding.
• Keep recruiting data clean and consistent across systems. Audit current reporting for accuracy and document methodology for our TA KPIs.

Position Management, Reporting and Analytics

• Partner with the VP of Talent Acquisition to build and deliver MOR (monthly operating review) reporting on time-to-fill, pipeline health, source of hire, offer acceptance, and recruiter productivity
• Create dashboards and recurring reports that help leaders make staffing decisions for clinics and service lines.
• Pull and reconcile data from across our People management systems; spot trends and flag risks before they become problems.
• Test newly built candidate funnel and audit for accuracy, push Recruiters actions needed for our funnel to be accurate.
• Partner with Finance to open, track, and close requisitions and positions against the approved headcount plan.

• Reconcile open reqs between Workday and Finance records and resolve discrepancies.

Employee Referral Program

• Administer the referral program end to end: tracking referrals, confirming eligibility, and coordinating bonus payouts with Payroll. Send referral confirmations and payout communications.
• Automate referral workflows and communications to reduce manual work and speed up follow-up.
• Promote the program internally and report on referral volume, quality, and hires.

Recruitment Marketing & Sourcing

• Work with VP to plan and run recruitment marketing campaigns for hard-to-fill clinical roles and priority markets.
• Partner with VP, TA and Marketing on employer brand content that reflects our mission and culture.

• Partner with Ops to create the BSW e-brand story/messaging and deploy that in job postings, video, etc.

• Deploy outreach and re-engagement campaigns that bring back talent qualified, but not hired.

• Source candidates for priority and hard-to-fill roles using job boards, LinkedIn, professional networks, and licensing databases.
• Research local labor markets, competitor pay, and clinician supply to guide recruiting strategy and new market openings

Hiring Events and Partnerships

• Plan and run Indeed hiring events from start to finish: event setup, job posting, candidate screening, scheduling, and recruiter and hiring manager coordination.
  • If you do not have experience with this, we can train you.
• Measure event results and refine playbook for future events.
• Build and manage partnerships with universities and graduate programs, including career fairs and practicum or internship pipelines.
• Build and manage a talent alumni program to stay connected with former employees and clinicians in good standing.

Quality of Hire & Recruiter Enablement

• Develop and deliver parts of new recruiter onboarding, including Workday Recruiting, reporting standards, referral and event processes, and sourcing tools.
• Maintain process documentation, job aids, and training materials as tools and workflows change.

• Run TA NPS survey and analysis. Design and deploy candidate experience survey.
• Push candidates to team for hard to fill roles.
• Build and maintain structured interview guides for clinical and non-clinical roles.
• Build process to coordinate interviewer feedback so hiring decisions happen quickly and fairly, and follow up when feedback is late.

Ideal candidate profile:

• Passionate about our mission and inspiring others.
• Self-starter, highly driven. You are a do-er and teacher. You are all about continuous improvement and want to leave our team and systems better than you find them.
• Proven record of top performance in TA Operations and the energy to keep at it.
• Team player, will play any role if it helps the greater team.
• Organized & process-oriented.
• A positive professional that contributes talent to the larger team.
• An understanding you are not walking into a fully built out system. Thats why we need you.

Role requirements:

• 5+ years of Recruiting Operations/TA Operations professional experience in a Workday Recruiting ATS setting.

• Strong project management skills and a track record of managing multiple workstreams simultaneously while meeting deadlines.
• Proven experience mapping current state process and recommending areas to improve to streamline hiring.
• You are highly organized, detail-oriented, and comfortable working independently in a fast-paced, ambiguous environment.
• Experience with job aide creation, recruiter training and ATS auditing/reporting within Workday ATS.

Join one of the best teams around!

Estimated earnings: