Job DescriptionCONSTRUCTION SERVICES PRACTICEWhat We're Looking For:
We are seeking an experienced Records Management Specialist to support the successful delivery of construction projects through effective document management, contract administration, and project coordination. This role serves as a critical link between project management, field staff, contractors, clients, and design teams, ensuring project documentation is accurate, organized, and maintained throughout the project lifecycle.
What You'll Do:- Manage project document control systems and maintain accurate, organized, and compliant project records.
- Maintain and audit project logs to confirm they are current and accurate.
- Follow up with project staff, supervisors and contractors on overdue or missing entries, using reminders, escalation and in-person check-ins as needed.
- Monitor inspection staff for on-time submission of reports, and flag late, incomplete or non-compliant reports.
- Enforce documentation standards, formats, and deadlines and escalate repeat offenders to project management.
- Perform field inspections as needed to verify construction activities, document field conditions, and support compliance with project plans, specifications, and contract requirements.
- Work closely with field inspection staff to ensure inspection reports, daily records, photos, quantities, and supporting documentation accurately reflect work performed in the field.
- Maintain the document management system, including folder structure, naming conventions and access permissions.
- Coordinate and track submittals, RFIs, change orders, field directives, contract documents, and project correspondence.
- Maintain project logs, databases, as-built drawings, redlines, and construction records throughout the project lifecycle.
- Monitor project deliverables, schedules, and closeout requirements while ensuring documentation is complete and audit-ready.
- Coordinate document flow among clients, contractors, consultants, and project stakeholders.
- Support project meetings, audits, and final closeout activities, including the collection and organization of turnover documentation.
What You Need to Succeed:- Associate's or Bachelor's degree in Construction Management, Engineering, Civil Engineering Technology, or related field preferred.
- 5+ years of construction experience in document control, office engineering, project engineering, or construction administration.
- Strong communication skills with the ability to be persistent, professionally assertive, and hold project teams accountable.
- Strong ownership of accurate, complete, timely, and audit-ready project records.
- Knowledge of construction plans, specifications, contracts, terminology, and field operations.
- Experience managing RFIs, submittals, change orders, pay applications, and project correspondence.
- Proficiency with Microsoft Office, SharePoint, Teams, Bluebeam, Procore, Trimble, or similar construction management platforms.
- Ability to manage competing priorities and deadlines in a fast-paced construction environment.
- Transportation, bridge, highway, vertical construction, aviation, water/wastewater, or infrastructure experience preferred.
CompensationThe approximate compensation range for this position is $78,218 - $91,943. This compensation range is a good-faith estimate for the position at the time of posting. Actual compensation is dependent upon factors such as education, qualifications, experience, skillset, and physical work location.
Why Choose Us:- Medical, dental, vision insurance
- 401k Retirement Plan
- Tuition reimbursement
- Health Savings Account (HSA)
- Flexible Spending Account (FSA)
- Life, AD&D, short-term, and long-term disability
- Professional and personal development
- Generous paid time off
- Commuter and wellness benefits
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