Job OverviewWe are looking for a highly organized and execution-oriented Purchasing Specialist to join our Operations team.
In this role, you will serve as the central purchasing partner for Engineering and Operations. You'll manage the purchasing process from initial request through supplier negotiation, purchase order issuance, delivery tracking, and receipt of critical materials.
Success in this role requires strong communication skills, attention to detail, and the ability to keep multiple priorities moving simultaneously in a fast-paced hardware startup environment.
This position reports to the Head of Operations.
Key Responsibilities- Partner closely with Engineering and Operations/Supply Chain teams to understand purchasing requirements.
- Review purchase requests for completeness, urgency, and supplier selection.
- Request and evaluate supplier quotations for pricing, lead time, and commercial terms.
- Negotiate pricing, lead times, delivery schedules, and purchasing terms with suppliers.
- Manage purchase orders accurately and on schedule.
- Monitor open purchase orders and proactively follow up with suppliers to ensure on-time delivery.
- Communicate order status, delivery risks, shortages, and schedule changes to internal stakeholders.
- Resolve supplier issues related to pricing discrepancies, delayed shipments, order changes, or quality concerns in partnership with Engineering and Operations/Supply Chain.
- Coordinate with Operations/Supply Chain to ensure timely receipt and movement of purchased materials.
- Work with Finance team to maintain accurate purchasing records, supplier information, and procurement documentation within ERP and purchasing systems.
- Support supplier onboarding and maintain positive supplier relationships.
- Help improve procurement workflows, purchasing processes, and reporting as the company scales.
- Assist with inventory replenishment and purchasing planning as needed.
Preferred Skills- Experience purchasing semiconductor, photonics, optics, precision mechanical components, electronics, PCB assemblies, laboratory equipment, or custom fabricated parts.
- Experience working with CMs, EMS providers, machine shops, and prototype suppliers.
- Familiarity with ERP/MRP systems such as NetSuite, SAP, Oracle, Microsoft Dynamics, or similar platforms.
- Strong Excel and data analysis skills.
- Experience supporting NPI or R&D organizations.
Required Skills- 3 - 7+ years of purchasing, procurement, buyer, or supply chain experience in hardware manufacturing, semiconductor, electronics, photonics, or related industries.
- Experience managing purchase orders from request through delivery.
- Demonstrated experience negotiating pricing, lead times, and commercial terms with suppliers.
- Strong organizational skills with the ability to manage dozens of active purchase orders simultaneously.
- Experience working cross-functionally with Engineering, Operations, Manufacturing, and Supply Chain teams.
- Excellent follow-up skills and a proactive approach to resolving supplier issues.
- High attention to detail and strong documentation practices.
- Comfortable working in a rapidly changing startup environment where priorities evolve quickly.
$95,000 - $125,000 a year
Starting salary and title will depend on, and be commensurate with, relevant experience, skills, training, education, market demands, and the ultimate job duties and requirements.
