POSITION OBJECTIVE:
The primary purpose of this position is to serve as the Public Records Officer for the District under the Washington Public Records Act.
DUTIES AND RESPONSIBILITIES: (These duties are a representative sample; position assignments may vary.)
• Serves as designated Public Records Officer for the Bellevue School District
• Directs all operations of the District public records systems to ensure compliance with applicable laws and District policies and procedures
• Responds to public records requests, subpoenas and other legal requests, providing assistance in accessing records for public disclosure in compliance with the Public Records Act and applicable District policies and procedures
• Supervises, trains, and evaluates assigned staff; assigns work and establishes priorities
• Provides guidance, assistance, and training to District staff regarding compliance with Public Records Act
• Provides input and recommendations for policies and procedures that impact compliance and response to public records requests
• Participates in the response to subpoenas or other legal orders for records in coordination with General Counsel, Human Resources and other departments as required
• Utilizes various media to ensure a deliberate, cohesive and strategic approach for response to public records requests
• Conducts internal audits regarding public records to determine compliance with applicable laws and District policies and procedures
• May serve as a liaison between the District and outside counsel
• Provides support for investigative procedures as required related to records held by the District
• Manages District records retention and disposition program, including the classification, retention, retrieval, archival preservation, and destruction of records in accordance with Washington State K-12 and CORE Records Retention Schedules, and applicable laws and regulations
• Maintains confidentiality as legally required with a firm understanding of attorney/client relationships
• May be required to work extended hours or respond to deadlines with short turnaround time
• Performs other job-related duties as assigned
REPORTING RELATIONSHIPS:
• Reports directly to Chief of Policy, Public and Legal Affairs
EDUCATION & EXPERIENCE (positions in this class typically require):
Required
• Bachelor's degree
• Minimum of three years of successful experience as a Public Records Officer. Each year of law school and/or legal work experience may substitute for a year of relevant experience
Preferred
• Paralegal training
• Experience in legal or related field
LICENSING REQUIREMENTS (positions in this class typically require):
• None
KNOWLEDGE (position requirements at entry):
• General knowledge of the Washington State Public Records Act
• General knowledge of city, state, and federal laws related to public school districts including, but not limited to, the Individuals with Disabilities Education Act, the Family Educational Rights and Privacy Act, and attorney-client privilege and work product doctrine
• Possesses knowledge of principles and practices of records management including ethics of records management
• Ability to prepare required reports as related to the position
• Knowledge of best practices regarding records management, including utilization of technology as appropriate
SKILLS (position requirements at entry):
• Demonstrates effective oral and written communication skills
• Possesses the ability to analyze records requests for the purpose of ascertaining accurate and timely identification of responsive records
• Ability to conduct legal research, use legal databases, and to understand laws and regulations related to the duties of the position
• Ability to create electronic documents and to use e-discovery and redaction software.
• Use of internal and external electronic search techniques
• Ability to perform all duties in accordance with all applicable Board policies and district and legal requirements
• Ability to meet and maintain punctuality and attendance expectations.
• Ability to prioritize and organize work
• Possesses strong attention to detail and proofreading skills
• Maintains integrity and confidentiality of information obtained as a Public Records Officer
• Possesses effective customer service skills as required for the position
• Possesses ability to work in team environments with an understanding of position interdependency
• Demonstrates multicultural sensitivity with the ability to effectively and collaboratively work with diverse populations
PHYSICAL REQUIREMENTS:
Positions in this class typically require: stooping, kneeling, crouching, reaching, standing, walking, pushing, pulling, lifting, finger dexterity, grasping, talking, hearing, seeing, and repetitive motions.
Light Work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for Sedentary Work and the worker sits most of the time.
Incumbents may be subjected to moving mechanical parts, odors, chemicals, extreme temperatures, inadequate lighting, workspace restrictions, and intense noises.
CONDITIONS OF EMPLOYMENT:CTSA salary classification grade 7 $104,952 to $110,476 (starting at $104,952 annual salary), 40 hours per week, for a 260-day annual assignment. Medical, dental, vision, long-term disability, and life-insurance eligibility is based upon 630 hours worked within a school year. Retirement provided through Washington State Department of Retirement Systems. Other benefits include vacation and paid holidays.
NOTE:
The above job description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department.
Verification of identity and authorization to work in the United States must be completed. The District does not currently provide visa sponsorship. All offers of employment are contingent upon satisfactory results of background checks with prior employers/professional references; satisfactory outcome of a criminal history background check (includes fingerprinting); satisfactory outcome of sexual misconduct information from prior school district employers; and approval by the Bellevue School Board.
