Job Title

Proposal Operations Manager

Education

Bachelor's Degree

Location

Remote (Virtual) - US - US (Primary)

Career Level

Manager

Category

Corporate, Marketing/Communications, Operations, Programs/Projects

Salary Grade

Date Needed By

Job Type

Full-time

Travel

Job Description

JOB DESCRIPTION

Position Title: Proposal Operations Manager

Company: Leisnoi Government Services, LLC

Location: Remote

Reports to: Chief Executive Officer

Job Status: Regular Full -Time

FLSA Status: Exempt

Position Summary:

is seeking a mission-critical role for a Proposal Operations Manager that sits at the intersection of strategic process management and tactical content execution. In this position, you will be the driving force behind our proposal operations, directly impacting our corporate growth, win rates, and market expansion. The ideal candidate must possess the agility to seamlessly pivot between orchestrating the comprehensive proposal lifecycle and diving deep into hands-on writing, editing, and formatting. If you are a relentless, detail-oriented leader who thrives under the pressure of federal deadlines and possesses a deep understanding of government procurement, we invite you to join our team of dedicated professionals

Key Responsibilities

Proposal Process Development & Proposal Management

• Collaborate closely with executive leadership to establish and execute the Leisnoi Proposal Process.

• End-to-End Proposal Management: Lead the complete proposal lifecycle from pre-RFP planning and strategy development through post-submission activities, ensuring absolute adherence to solicitation requirements.

• Compliance & Strategy Alignment: Deconstruct complex RFPs, RFQs, and RFIs to develop rigorous compliance matrices, detailed proposal outlines, and responsive bid strategies. Ensure 100% compliance with FAR, DFARS, and agency-specific regulations.

• Schedule & Resource Management: Develop, maintain, and enforce strict proposal schedules. Coordinate inputs from cross-functional teams, including Subject Matter Experts (SMEs), pricing analysts, partners, and executive leadership, to ensure milestones are met without exception.

• Color Team Reviews: Facilitate and manage structured milestone reviews (Pink, Red, Gold, White Glove) adhering to Shipley-based methodologies. Synthesize feedback and implement recovery plans to elevate proposal maturity and competitiveness.

• Data Call & Teaming Coordination: Manage partner data calls, teaming agreements, and subcontractor inputs, ensuring all external contributions align with Leisnoi Government Services' win strategy and compliance standards.

• Consultants and Surge: Work with external consultant resources as needed and ensure their integration in the Proposal Management Process.

Supporting Content Production & Tactical Execution

• Technical Writing & Synthesis: Translate highly technical and complex concepts provided by SMEs into clear, compelling, and persuasive proposal narratives that clearly articulate our value proposition and win themes. In addition, provide guidance and quality control for AI-generated technical content. Work with Technical SMEs and contributors to support efficient and ethical use of AI tools to draft technical content.

• Editing & "One Voice" Standardization: Perform rigorous copyediting and substantive editing to ensure consistency, clarity, and a seamless "one-voice" flow across multi-author documents.

• Formatting & Desktop Publishing: Execute high-level document formatting, ensuring meticulous adherence to strict RFP font, margin, page count, and layout constraints.

• Visual Communication: Collaborate closely with graphic designers (or independently conceptualize graphics) to develop impactful visual aids, flowcharts, and organizational charts that effectively complement the written narrative.

• Content Library Management: Cultivate, update, and maintain a centralized repository of reusable proposal content, boilerplate text, past performance citations, and corporate resumes.

Required Qualifications

• Experience: A minimum of 5-7+ years of progressive experience directly managing and writing proposals in the federal government contracting (GovCon) sector.

• Methodology Expertise: Deep, practical knowledge of the Shipley Associates Proposal Guide (or equivalent industry best-practice methodology).

• Regulatory Knowledge: Strong working comprehension of the Federal Acquisition Regulation (FAR), Defense Federal Acquisition Regulation Supplement (DFARS), and the standard federal procurement lifecycle.

• Education: Bachelor's degree in English, Communications, Business, Marketing, or a related field (equivalent professional experience may be substituted).

• Demonstrated Success: A proven track record of managing complex, multi-volume federal bids (e.g., IDIQs, GWACs, task orders) resulting in competitive awards.

Preferred Skills & Competencies

• Exceptional Soft Skills: High emotional intelligence and leadership presence, with the ability to manage laterally and upwardly to keep executives and SMEs on schedule.

• Pressure Management: Unshakeable composure and exceptional time-management skills when operating under immovable deadlines and rapidly shifting priorities.

• AI Development Experience: Familiarity with AI prompt engineering and automated proposal development tools in order to best utilize our Awarded AI platform and reinforce best practices.

• Technical Proficiency: Expert-level mastery of the Microsoft Office Suite (Word, Excel, PowerPoint) and Adobe Acrobat.

• Collaborative Platforms: High proficiency in utilizing SharePoint, Microsoft Teams, and secure document management systems for collaborative drafting and version control.

• CRM & Pipeline Tools: Familiarity with federal market intelligence and pipeline tools such as GovWin IQ, SAM.gov, and CRM systems (e.g., Salesforce).

• Certifications: APMP (Association of Proposal Management Professionals) Certification (Foundation level or higher) is highly preferred

What We Offer

• Competitive salary commensurate with experience.

• Performance-based incentives and commission structure tied to contract wins.

• Comprehensive benefits package including health insurance, 401(k) matching, paid time off, and professional development opportunities.

• Unique opportunities for personal growth and meaningful community impact as part of an ANC

# of Hires Needed

1

Exemption Type

Exempt