Proposal Manager

Overview

Job Summary

The Proposal Manager leads and coordinates HMA proposal development from opportunity handoff through submission and post-submission closeout. The role owns the proposal process, schedule, coordination, risk management, reviews, compliance, and final readiness for assigned pursuits, including enterprise-priority Tier 1 proposals. Working with Proposal Leads, Executive Approvers, subject matter experts, writers, pricing resources, and other HMA organizations, the Proposal Manager drives disciplined, timely development of compliant, compelling, high-quality responses and uses approved AI and proposal tools to improve efficiency.

Responsibilities

Work Performed and Job Requirements

• Proposal Process Leadership
  • Lead cross-functional proposal teams to meet schedules, quality expectations, review milestones, and submission deadlines.
  • Attend required meetings and serve as the day-to-day proposal process lead, clarifying roles, assignments, deliverables, dependencies, and escalation paths for supported teams.
  • Provide just-in-time guidance and coaching to proposal contributors on HMA proposal practices, tools, reviews, and deadlines.
• End-to-End Proposal Management
  • Assess solicitations, handoff materials, resource needs, complexity, risks, and timing to establish an effective proposal management approach and realistic development schedule.
  • Manage competitive and non-competitive proposals with limited oversight, including complex and strategically important pursuits.
  • Lead proposal kickoff activities and maintain core management tools, including the development calendar, compliance matrix, assignment/action tracking, and proposal workspace while using HMA tools appropriately.
  • Monitor proposal development from launch through submission, identify issues early, and escalate unresolved risks affecting strategy, compliance, pricing, schedule, or quality.
• Strategy, Collaboration, and Communication
  • Partner with Proposal Leads, Executive Approvers, writers, subject matter experts, pricing resources, and other HMA organizations to align the team around client requirements and proposal strategy.
  • Support incorporation of win themes, differentiators, proof points, key messages, solution design, and evaluation criteria into the response structure and development process.
  • Facilitate and participate in proposal meetings and working sessions, document decisions and action items, and maintain clear, timely communication across the proposal team.
  • Coordinate specialized internal reviews and inputs, including legal, contracts, finance, HR, IT/security, subcontractor, and other requirements as applicable.
• Schedule, Compliance, and Risk Management
  • Manage proposal development and production schedules, monitor dependencies and milestones, deliver required updates, and communicate changes or risks promptly to the appropriate stakeholders.
  • Develop, validate, and maintain compliance matrices and proposal structures aligned to solicitation requirements, evaluation criteria, amendments, and official Q&A.
  • Ensure proposal deadlines, submission instructions, required approvals, and compliance criteria are satisfied before final submission.
• Reviews, Quality, and Final Readiness
  • Plan and manage proposal reviews, including Pink, Red, Gold, and other review activities appropriate to the pursuit; track material findings through resolution.
  • Coordinate with pricing and proposal leadership on required pricing strategy and review milestones, including price-to-win activities when applicable.
  • Lead final readiness and production coordination, including version control, final quality checks, required approvals, and submission package completion.
• Process Improvement and Knowledge Management
  • Support after-action reviews, loss analyses, debrief preparation, and capture of lessons learned and reusable proposal content.
  • Use approved proposal technology and AI-enabled tools to accelerate extraction, organization, comparison, drafting support, summarization, and quality checks; validate outputs against authoritative sources before use and follow established governance and information-security best practices.
• Perform other duties as assigned.

Qualifications

Education/Training

Bachelor’s degree from an accredited college or university is required. Degree in business, marketing, communications, English, public policy, healthcare, or a related discipline is preferred. Association of Proposal Management Professionals (APMP) membership or certification is desired.

 

Experience

Minimum of 5 years of professional work experience is required, including demonstrated experience managing or coordinating proposals, business development responses, or similar deadline-driven, cross-functional deliverables. Previous consulting experience in healthcare is highly sought. Experience supporting healthcare procurements is preferred.

 

Knowledge, Skills, and Abilities

• Knowledge of structured proposal development processes and the ability to tailor them to solicitation requirements while maintaining quality and speed.
• Strong project management, prioritization, and time-management skills.
• Excellent attention to detail, organization, and follow-through.
• Exceptional written and oral communication skills, including the ability to synthesize complex requirements and communicate expectations clearly.
• Strong client-service orientation and sound judgment when working with senior leaders, consultants, and cross-functional teams.
• Excellent interpersonal, facilitation, and collaboration skills.
• Working knowledge of business development and proposal strategy, including win themes, differentiators, compliance, and evaluation criteria.
• Ability to lead processes and influence contributors without direct supervisory authority.
• Ability to manage multiple concurrent proposals, priorities, and shifting deadlines in a fast-paced environment.
• Ability to identify risks, recommend solutions, escalate issues appropriately, and exercise sound judgment under pressure.

Additional Info

The posted salary range for this role at HMA includes a range of factors that we consider when making compensation decisions. These factors include but are not limited to experience, education, training, skills, licensures, and certifications, along with other business and organizational needs. HMA may adjust the posted salary range estimate for applicable geographic differentials associated with the location where we may fill the position. At HMA, we generally do not hire an individual at or near the top of the range for their role. All compensation decisions are dependent on the variables of each case. A reasonable estimate of the existing salary range for this position is $88,000-$113,000 based on a 1.0 FTE.

 

HMA offers a robust benefits package for full-time colleagues. Benefits include health, dental, vision, group life/AD&D, voluntary life/AD&D, short-term disability, long-term disability, paid parental leave, paid time off, paid holidays, 401(k) employer match and safe harbor contribution, and our long-term equity incentive plan.