We are seeking a
Property Specialist who will be responsible for finance and maintenance activities for student residence hall and 10 rental properties belonging to the Peabody Institute.
Specific Duties & ResponsibilitiesProperty Management
- Generate necessary legal action, documents, and process in accordance with State law.
- Provide constant vendor/contractor communications; ensure vendors are submitting invoices in timely manner. Ensure invoices are accurate and complete invoice approvals in a timely manner.
- Ensure property is rented to fullest capacity
- Coordinate maintenance schedules and follow up in progress of work completion.
- Learn and ensure compliance with all JHU, local, state, and federal safety rules.
- Perform regular property inspections and complete inspection report. Recommends alterations, maintenance and reconditioning as necessary.
- Work with the Director of Facilities to coordinate tenant improvement and capital projects.
- Respond to tenant needs, ensuring that administrative and building technical staff resolve problems promptly. Ensures services are provided in compliance with policies, procedures, regulations and contractual obligations and standards.
- Prepare all Service Agreement and Construction Agreement documents (including work authorizations, addendum's, amendments and contract approval forms) in compliance with JHU business practices.
- Track and maintain Energy Star benchmarking data so information is current and accurate.
- Administer all leases to assure compliance with provisions/agreement.
- Show space to prospective tenants.
- Communicate clearly and on a timely basis with the Business Office using and/or providing the appropriate documentation.
- Maintain compliance with all JHU personnel policies and procedures.
- Miscellaneous duties or projects as assigned by the Director of Facilities.
Budget and Finance
- Maintain accurate records of all transactions and submit on timely basis (i.e., rent rolls, delinquency reports, move-in/move-outs, etc.)
- Prepare annual budgets and income projections in a timely and accurate manner
- Ensure that all rents and late fees/check charges are collected, posted, and deposited in a timely manner
- Confirm all leases, contracts, and purchase orders to ensure accuracy and proper documentation.
- Assist Director of Facilities with the development and controlling of operating and capital budget.
- Manage and coordinate day-to-day financial transactions including accounts receivables and accounts payable.
Minimum Qualifications- Bachelor's Degree
- Three years property management experience
- Additional education may substitute for required experience, and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.
Preferred Qualifications- Effective and professional customer service skills.
- Familiarity with Microsoft Office (word and Excel), SAP accounting software as well as ability to learn new software programs.
Classified Title: Property Specialist
Role/Level/Range: ATO 40/E/03/OH
Starting Salary Range: $58,136 - $103,376 Annually ($75,990 targeted; Commensurate w/exp.)
Employee group: Full Time
Schedule: 37.5 hours per week
FLSA Status: Exempt
Location: Peabody Institute
Department name: Facilities
Personnel area: Peabody
