OverviewThe Project Scheduler is an experienced individual contributor responsible for the development, maintenance, analysis, and integrity of the Project Schedule throughout all phases of assigned projects. Working under the direction of the Project Controls Director, the role independently leads scheduling execution on assigned small-to-medium projects or defined scopes within larger, more complex projects and may also assist with the preparation of proposal and bid schedules.
The Project Scheduler develops project schedules from Level 1 milestone schedules through Level 4 detailed working schedules based on the project execution strategy and the integration of relevant information from internal stakeholders, subcontractors, and other project participants. The position serves as the primary scheduling resource for assigned projects, owns the scheduling process, identifies emerging issues, evaluates schedule performance, develops recommendations, and drives follow-through on mitigation, corrective, and recovery actions.
The Project Scheduler is considered the technical expert in planning and scheduling for assigned projects and must understand and communicate the relationships among estimating, engineering, procurement, construction, commissioning, progress measurement, cost control, forecasting, risk management, change management, energy performance, and reporting. The role is expected to demonstrate ownership, technical expertise, commercial awareness, sound judgment, and the ability to influence project outcomes while consistently applying enterprise Project Controls standards and methodologies.
ResponsibilitiesSpecific responsibilities include:Project Leadership, Team Integration, and Project Setup
- Serves as the primary scheduling resource and an active member of assigned project teams, providing timely, objective schedule information that supports execution decisions.
- Works with Project Management, Engineering, Operations, Supply Chain, Pre-Construction, Finance, subcontractors, and Project Controls personnel to translate scope and execution strategy into an integrated project schedule.
- Leads scheduling setup and mobilization, including schedule architecture, work breakdown structures, calendars, coding, responsibility assignments, update cadence, and contractual scheduling requirements.
- Reviews relevant proposal and contract requirements and incorporates schedule obligations, milestones, constraints, and deliverables into the planning approach.
- Independently identifies emerging schedule issues, evaluates root causes, develops mitigation or recovery recommendations, and escalates material risks or decisions to project leadership and the Project Controls Director.
Schedule Management
- Develops, baselines, maintains, updates, and analyzes network-logic-driven project schedules from proposal and milestone-level plans through detailed execution schedules.
- Serves as the primary Primavera P6 subject matter expert for assigned projects, responsible for the configuration, administration, maintenance, quality assurance, and integrity of project schedules and related schedule data.
- Develops integrated Level III schedules and, where required, detailed Level IV working schedules incorporating engineering, procurement, fabrication, construction, commissioning, subcontractor, and client activities.
- Leads schedule status collection and validation and updates actual progress, remaining durations, logic, constraints, milestones, resources, quantities, and forecast completion dates within Primavera P6.
- Performs schedule quality reviews and health assessments using Primavera P6 and other schedule analytics tools to identify logic deficiencies, constraints, float suppression, progress anomalies, and schedule risks.
- Performs critical path, near-critical path, float, variance, milestone, resource, productivity, and trend analysis to identify threats and opportunities.
- Develops look-ahead schedules, schedule narratives, manpower histograms, progress curves, key quantity curves, and other schedule views needed to manage execution.
- Facilitates or leads schedule review meetings and communicates schedule status, key drivers, constraints, and required actions to project stakeholders.
- Develops mitigation, recovery, acceleration, and what-if scenarios and monitors action plans through resolution.
- Supports schedule risk analysis, time impact analysis, delay analysis, and claims evaluations through development of detailed schedule models and supporting documentation.
- Ensures schedules satisfy enterprise, contractual, and project requirements and remain reliable tools for project decision-making.
- Provides guidance and training to project teams on scheduling best practices, Primavera P6 usage, schedule governance requirements, and enterprise scheduling standards.
Cost Management, Financial Performance, and Forecasting
- Integrates schedule logic, progress, resources, quantities, and time-phased information with project cost, cash flow, and forecasting processes.
- Provides schedule-based dates, phasing, resource requirements, and performance information to support Estimate-at-Completion development and reforecasting.
- Analyzes schedule trends and forecast completion dates to identify potential cost, productivity, cash flow, and margin impacts.
- Works with Project Controls, Project Management, Finance, and Operations to reconcile schedule assumptions with cost and financial forecasts.
- Supports earned value and other integrated cost-schedule performance measurement as required.
Risk Management
- Facilitates identification, assessment, documentation, and monitoring of schedule risks and opportunities and their potential cost and execution impacts.
- Performs or supports schedule risk analysis and provides schedule information for contingency and risk management decisions.
- Maintains schedule-related risk information and monitors mitigation, contingency, and recovery actions.
- Communicates material changes in schedule exposure to project leadership and the Project Controls Director.
Change Management
- Administers the schedule component of the project change management process, ensuring scope changes, trends, claims, and potential impacts are identified, evaluated, documented, and incorporated into the schedule.
- Develops schedule impact analyses and time-related documentation for changes, delays, prolongation, acceleration, and recovery actions.
- Maintains traceable schedule records, baselines, updates, narratives, and supporting documentation needed to substantiate project positions.
- Coordinates with Project Controls and commercial stakeholders so approved changes are reflected consistently in cost, schedule, and forecast information.
Energy Management
- Incorporates energy production, savings, commissioning, performance verification, and related contractual milestones into applicable project schedules.
- Works with technical and project leaders to identify schedule risks or variances that could affect energy performance commitments and supports corrective actions.
Planning & Project Setup
- Leads schedule development during proposals, project planning, and startup, including development of milestone, bid, baseline, and detailed execution schedules.
- Facilitates planning sessions and converts execution strategy, constructability input, estimates, resource assumptions, and stakeholder commitments into an integrated schedule.
- Develops schedule work breakdown structures, coding, calendars, logic standards, update procedures, progress rules, and reporting requirements.
- Supports constructability planning, feasibility studies, project execution planning, and close-out reporting.
Interface with Operational Finance
- Provides time-phased schedule, progress, resource, and completion information to support revenue recognition, margin, billing, cash, reforecasting, accruals, and month-end alignment.
- Investigates differences between schedule performance, project forecasts, operational expectations, and financial reporting and supports timely resolution.
- Provides the Project Controls Director and project leadership with clear information regarding schedule-driven financial trends, risks, and opportunities.
Reporting & Performance Analytics
- Develops, analyzes, and presents accurate schedule reports, dashboards, KPIs, progress curves, resource histograms, milestone reports, critical path analyses, and management narratives.
- Performs schedule quality and health reviews and identifies logic, constraint, float, progress, and data-quality issues requiring correction.
- Prepares schedule information for weekly, monthly, quarterly, client, and internal project reviews.
- Ensures schedule reporting is traceable to source data and aligned with established definitions, standards, contractual requirements, and cadence.
Team Leadership, Culture and Talent Development
- Provides technical scheduling guidance, coaching, and mentoring to Project Controls associates, specialists, project team members, and other schedulers as assigned.
- Provides guidance and training to project teams on Primavera P6 functionality, schedule management processes, and enterprise scheduling requirements.
- May coordinate day-to-day scheduling inputs and quality reviews without assuming formal manager accountability.
- Demonstrates an ownership-driven approach by challenging assumptions, proactively identifying issues, and contributing directly to project outcomes.
- Shares scheduling knowledge, lessons learned, and proven practices across the Project Controls community.
Standards, Tools, and Continuous Improvement
- Applies and champions enterprise planning and scheduling standards, procedures, tools, systems, and methodologies on assigned projects.
- Serves as the Primavera P6 subject matter expert for assigned projects, responsible for schedule structure, coding, calendars, configurations, governance, data integrity, and adherence to enterprise scheduling standards.
- Maintains schedule data quality and process compliance, addresses gaps within assigned responsibilities, and recommends broader improvements to the Project Controls Director.
- Utilizes Primavera P6 and applicable schedule analytics and quality tools to perform schedule health assessments, evaluate schedule logic, identify float suppression, constraints, progress anomalies, and other factors that may impact schedule reliability and decision-making.
- Develops and maintains schedule templates, coding structures, reporting standards, dashboards, and best practices that promote consistency, transparency, and efficiency across projects.
- Supports continuous improvement through technology, automation, analytics, lessons learned, and proven scheduling practices.
- Evaluates emerging planning and scheduling technologies, tools, and methodologies and recommends practical improvements to scheduling processes and project controls effectiveness.
- Performs other Project Controls duties and supports special initiatives as assigned.
QualificationsRequired Education, Experience, and Qualifications- Bachelor's degree in construction management, engineering, project management, or related technical field.
- Experience in lieu of degree is acceptable.
- Minimum of 2 years of progressive experience with increasing responsibility.
- Demonstrates experience in Gantt charts, Critical Path Analysis and methodology.
- Demonstrates effective leadership in the execution of planning/scheduling activities on projects.
- Possesses excellent English oral and written communication skills.
- Understands EPC/full-service project delivery processes.
- Independent, pro-active, accurate, with strong analytical and organizing skills.
- Implements and effectively use company-standard planning/scheduling systems such as Primavera.
- Experience with Accumen Fuse is a plus but not required.
- Detail-oriented and willing to tackle various ongoing projects in a fast-paced environment.
- Ability to multitask and perform duties outside of the scope of work when necessary.
Travel Requirements- Up to 25% of time will be spent traveling to project sites, client locations, regional offices, and company facilities to support project execution, embedded project controls leadership, client engagement, and business operations.
Physical Activities- Climbing stairs.
- Remaining in a stationary position, often standing or sitting for prolonged periods
- Repeating motions that may include the wrists, hands and/or fingers
Environmental ConditionsPhysical Demands- Light work that includes adjusting and/or moving objects up to 20 pounds
Pay RangeUSD $76,8
