Bachelor's degree in Business Administration, Information Systems, Project Management, or related field, or equivalent experience
3+ years of project management experience leading cross-functional projects end to end
Ability to balance coordination and hands-on project tasks
Familiarity with waterfall, Agile, and hybrid project management methods
Proficiency in project management tools like Jira, Monday.com, Asana, or Smartsheet
Knowledge of AI and automation tools such as n8n, Zapier, and ChatGPT/Claude
Strong communication skills with stakeholders at all levels
Responsibilities
Define project scope, goals, deliverables, and success criteria with sponsors and leaders
Build and maintain comprehensive project plans including timelines and budgets
Help prioritize competing requests and balance departmental capacity
Lead cross-functional projects, assigning tasks and ensuring accountability
Track project progress, manage risks, and handle change requests
Collaborate with vendors and system partners as needed
Provide tailored status updates to various audiences
Benefits
Health, dental, and vision plans
4 weeks of Paid Time Off for work-life balance
10 Paid Company Holidays plus 2 floating holidays
401K Programs with employer match
Personal assistance programs for support in personal and work life
Full Job Description
We9re seeking an organized and hands-on Project Manager to join our team. Reporting to the Technical Project Manager, Automation & AI, this hybrid role plans and delivers projects across the company from scoping to close, including system implementations and integrations, automation and AI initiatives, accounting and finance projects, and process improvements. You will coordinate cross-functional contributors on larger projects and complete tasks directly on smaller ones, running 3-6 concurrent projects of varying types and sizes.
Key Responsibilities
Work with sponsors and department leaders to define scope, goals, deliverables, success criteria, and ownership before work begins
Build and maintain project plans with timelines, milestones, dependencies, budgets, and resource needs
Help leadership prioritize competing requests and balance capacity across departments
Lead cross-functional projects, assign tasks, and hold contributors accountable to deadlines - completing project tasks yourself when needed, especially on smaller projects
Track progress, scope, budget, and risks - removing blockers and managing change requests
Escalate early, with options and a recommendation, when a project is at risk
Work with vendors and system partners when a project depends on them
Share clear status updates tailored to the audience, from team members to the C-suite
Run kickoffs, working sessions, and status meetings, and document decisions and next steps
Plan rollout, training, and communication for the teams each project affects
Confirm deliverables meet acceptance criteria and hand off cleanly to the business owner or support team
Lead post-project retrospectives to capture lessons learned and apply them to future projects
Establish and continuously improve lightweight project management standards, templates, intake processes, and tools that scale as the company grows
Required to perform other duties as requested, directed, or assigned
Requirements and Qualifications
Bachelor9s degree in Business Administration, Information Systems, Project Management, or a related field, or equivalent practical experience
3+ years of project management experience leading cross-functional projects end to end, with a proven track record managing multiple concurrent projects of different types and sizes - for example finance, systems, data, product, or process projects
Comfort working hands-on, balancing coordination and stakeholder management with doing project tasks yourself - and judgment about how much structure each project needs, from a simple task list to a full project plan
Working knowledge of waterfall, Agile, and hybrid methods, with judgment about when to use each - and the ability to manage schedules, budgets, and risk logs accurately
Proficiency with project management tools such as Jira, Monday.com, Asana, or Smartsheet, and with Excel or Google Sheets
Familiarity with AI and automation tools such as n8n, Zapier, and ChatGPT/Claude and how to apply them to improve team processes
Strong written and verbal communication with stakeholders from individual contributors to executive leadership, both technical and non-technical - and strong organization to keep structure and momentum across competing priorities
Perks
Health, dental, and vision plans
Amazing work-life balance with 4 weeks of Paid Time Off
10 Paid Company Holidays with 2 floating holidays
401K Programs with employer match
Personal assistance programs for support in a healthy personal and work life
