Job DescriptionAECOM is seeking a
Project Manager Support Professional to assist in delivering major rail and transit capital programs in the Bay Area, including support for projects with
Bay Area Rapid Transit (BART).
This role provides essential coordination, documentation, and workflow support to help ensure smooth project execution in a complex, multi-stakeholder environment.
The position supports activities across several phases of project development, including planning, procurement, construction, integration, and closeout. The ideal candidate is organized, proactive, and comfortable working with multidisciplinary teams in a transit agency setting.
Key Responsibilities - Assist Project Managers in coordinating tasks and project activities within large capital programs.
- Support tracking of project scope, schedule, and budget by collecting updates and preparing summaries.
- Assist with organizing project processes and maintaining execution plans developed by senior PMs.
- Prepare meeting materials, take notes, track action items, and help coordinate internal and external communications.
- Maintain productive working relationships with BART staff and partner agencies as directed by senior PMs.
- Support review of project deliverables for completeness and formatting, raising issues to PMs as needed.
- Help monitor consultant and contractor submittals, logs, and progress reports.
- Assist with task assignments, workflow tracking, and coordination across multidisciplinary teams.
- Support proposal coordination activities, including gathering inputs and assembling proposal documents.
- Prepare project documentation such as reports, meeting minutes, schedules, and status summaries.
- Collaborate with contractors, consultants, and technical teams to gather information and support coordinated project delivery.
- Provide occasional support or guidance to junior staff on administrative or coordination tasks.
QualificationsMinimum Requirements- BA/BS degree and 3 years of relevant experience, or demonstrated equivalency of education and experience.
- Prior exposure to or experience working with BART projects, processes, or teams is required.
Preferred Qualifications- Bachelor's degree in engineering, planning, project management, business, or a related field.
- 5+ years supporting project coordination or project delivery for transportation/transit initiatives.
- Experience working with public agencies and understanding structured project delivery processes.
- Strong written and verbal communication skills.
- Ability to organize complex information, track tasks, and manage competing priorities.
- Experience supporting schedule updates, budget tracking, or performance reporting.
- Demonstrated attention to detail and ability to identify potential issues and elevate them to PM staff.
- Proficiency in Microsoft Word, Excel, PowerPoint, Outlook, and standard collaboration platforms.
- Experience with Primavera P6 is helpful.
Additional Information- Travel is not required for this position.
- Sponsorship is not available for this position now or in the future.
At AECOM, we are committed to maintaining a secure and trustworthy recruitment process and take any fraudulent hiring activity seriously.
To support this commitment, all newly hired employees are required to attend an in-person Day 1 onboarding at an AECOM office location as a condition of employment.AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan.
