Job Profile:IT Project Specialist 3
Job Family:IT Project Management
Time Type:Full time
Apply before 11:59 PM Arizona time the day before the posted End Date.Minimum Qualifications:Bachelor's degree and five (5) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.
Job Profile Summary:
Works closely and collaboratively with project managers and product managers to assist with intermediate to complex tactical tasks for project/product execution; develops and maintains relationships with the project/product team members; is committed to project/product success.
Job Description:The
Project Manager IT independently leads complex technology initiatives that support ASU's Enterprise Technology roadmap and broader university priorities. Projects typically involve multiple departments, cross-functional teams, and moderate-to-high visibility and risk.
Working under general direction, this role exercises independent judgment in planning, coordinating, and executing assigned initiatives. The Project Manager is responsible for defining and managing scope, schedule, and budget tracking; overseeing risk management; and ensuring successful project outcomes. The role ensures alignment with defined objectives, governance standards, and operational requirements while maintaining strong stakeholder engagement and clear communication.
This position influences project teams and stakeholders without formal supervisory authority and contributes to consistent delivery practices across the Enterprise Technology portfolio.
Position Salary: $85,700.00 - $87,894.00; depending on experience
Essential Duties:- Lead complex technology projects from initiation through closeout.
- Develop and maintain detailed project plans, schedules, budget tracking, resource coordination, and dependency management documentation.
- Monitor project performance and implement corrective actions to ensure delivery within approved scope, timeline, and budget parameters.
- Identify, assess, and mitigate risks and issues; escalate appropriately in accordance with governance standards.
- Coordinate cross-functional teams including technical staff, business stakeholders, product managers, analysts, UX partners, and external vendors.
- Partner with product and business stakeholders to gather, refine, and validate project requirements and ensure alignment between delivery plans and intended outcomes.
- Facilitate stakeholder meetings and decision-making sessions to maintain alignment across interests and priorities.
- Prepare and deliver accurate status reports, dashboards, and communications to leadership and stakeholders.
- Ensure smooth transition of completed initiatives to operations and support teams.
- Utilize data, dashboards, and approved AI-enabled tools, including emerging Agentic AI systems, to enhance planning accuracy, automate routine administrative tasks, improve forecasting, and support proactive project monitoring and execution.
- Contribute to continuous improvement of project management standards and practices within Enterprise Technology.
- Demonstrated ability to model empathy, compassion, and emotional intelligence.
- Experience in a values-driven organization with a strong commitment to inclusion and belonging.
- Ability to cultivate a psychologically safe environment where all team members can thrive.
- Capacity to inspire and drive meaningful change in individual, institutional, and corporate behaviors to support a more sustainable environment.
- Commitment to leading by example through effective communication, active participation, and advocacy for the institution's sustainability programs.
- Leverage AI in routine tasks and contribute ideas for using AI to improve the unit's efficiency and overall performance.
- Take responsibility for fostering a positive culture, upholding organizational values, and championing engagement in all its forms.
- Collaborate across teams and actively participate in ET/ASU events and programs.
Desired Qualifications:- Advanced knowledge of project management principles, methodologies, and tools.
- Demonstrated ability to manage complex initiatives in a matrixed environment.
- Strong organizational, analytical, and problem-solving skills.
- Effective communication skills for technical and non-technical audiences.
- Ability to influence and collaborate across stakeholder groups.
- Customer Focus: Ability to understand stakeholder needs and translate them into actionable project plans and measurable outcomes.
- Proficiency in project and portfolio management tools (e.g., Jira, Smartsheet, Asana).
- Foundational understanding of AI concepts and ability to responsibly apply AI tools in accordance with university policy.
- Bachelor's degree and 5 years equivalent professional experience.
- Demonstrated experience managing complex technology projects in a cross-functional or matrixed environment.
- Experience with Agile, hybrid, or iterative delivery methodologies.
- Strong organizational, analytical, and communication skills.
- Project Management Professional (PMP) certification or equivalent credential.
- Experience in higher education or large enterprise environments.
- Experience contributing to process improvement initiatives.
- Experience mentoring or supporting other project managers.
- Experience applying AI-enabled tools within project workflows or digital transformation initiatives.
- Demonstrated ability to model empathy, compassion, and emotional intelligence.
- Experience in a values-driven organization with a strong commitment to inclusion and belonging.
- Ability to cultivate a psychologically safe environment where all team members can thrive.
- Capacity to inspire and drive meaningful change in individual, institutional, and corporate behaviors to support a more sustainable environment.
- Commitment to leading by example through effective communication, active participation, and advocacy for the institution's sustainability programs.
Working Environment:- Activities primarily take place in a standard, climate-controlled office environment and may involve extended periods of sitting, standing, or moving between office spaces.
- This role involves regular use of a computer (desktop and/or laptop), including a keyboard and mouse.
- Effective communication and proficiency with a variety of technologies are essential for collaboration with the broader team.
- Required to stand for varying lengths of time and walk moderate distances to perform work.
Special Instructions: Please include examples in your cover letter demonstrating how you currently use AI in your work, manage complex projects and budgets, and apply agile methodologies to project management.
Driving Requirement:Driving is not required for this position.
Location:Campus: Tempe
Funding:No Federal Funding
Instructions to Apply:Current employees, student workers seeking staff opportunities, and students applying for student worker positions must apply directly through the Workday Jobs Hub.
To be considered, your application must include all of the following attachments:
Multiple documents may be uploaded in the attachments section. Alternatively, applicants may combine all required materials into a single PDF for submission. Please ensure uploaded documents are clearly labeled and include your name.
Please ensure your resume includes all employment information in month and year format, for example 6/04 to 8/14, along with job title, job duties, and employer name for each position. Your resume should clearly demonstrate how your experience and background meet the minimum and desired qualifications for this position. Incomplete applications or missing required materials may not be considered.
Important: Do not withdraw your application to make edits. Once an application is withdrawn, it cannot be edited, reactivated, or replaced with a new submission. If you have questions or need assistance, please contact The Office of Human Resources Talent Acquisition before the posting close date.
Graduate Assistant, Intern and part-time positions are counted as half time for experience equivalency, meaning one year equals six months of experience.
Only electronic applications will be accepted for this position. By submitting an application, you confirm that the information provided is accurate and complete.
