4+ years of project management experience in commercial furniture dealership
Understanding of furniture systems, construction, and commercial real estate
Skilled in Microsoft Office Suite and familiar with project management tools
Outstanding written and verbal communication skills
Strong organizational and analytical capabilities
Ability to collaborate with diverse teams and stakeholders
Proficient in critical thinking and problem-solving
Responsibilities
Lead labor scope, schedule, logistics, and budget management for projects
Analyze project scope for RFP responses and support documentation
Develop work plans and logistics strategies for project execution
Coordinate communication among clients, internal teams, and external stakeholders
Ensure compliance with site regulations and insurance requirements
Conduct site surveys and manage installation conditions
Closeout projects efficiently, ensuring all deliverables are met
Benefits
Commitment to diversity, equity, and inclusion
Collaborative and supportive team environment
Opportunities for professional development and growth
Access to advanced project management technologies
Encouragement of innovative thinking and change-making
Full Job Description
Job Summary
The Project Manager is responsible for leading all aspects of labor scope, scheduling, logistics, and budget management for complex commercial furniture projects. This role combines expertise in project management, construction coordination, and furniture systems to ensure projects remain on schedule, risks are proactively identified and mitigated, and documentation is accurate, timely, and clearly communicated. The Project Manager plays a critical role in delivering exceptional client experiences by effectively coordinating with internal cross-functional teams, clients, and external project stakeholders. Through strong leadership, communication, and execution, the Project Manager ensures projects run smoothly from inception through final completion.
Essential Duties and Responsibilities:
Request for Proposal (RFP) Participation
Supports RFP responses by analyzing project scope and providing labor quotes, schedules, and other required installation-related documentation.
Participates in team interviews as a project management and logistics subject matter expert.
Planning
Participates in project meetings with clients and internal teams (Sales, Sales Support, Design) to develop and track project objectives, scope of work, timelines, and budgets.
Leverages technical and industry expertise to identify, anticipate, and mitigate project risks impacting quality, schedule, or budget.
Develops work plans, micro-schedules, and logistics strategies, organizing deliveries based on project parameters, scope, timeline, and customer goals.
Participates in Owner/Architect/Contractor (OAC) meetings as required.
Ensures compliance with building requirements by obtaining Certificates of Insurance and coordinating all rules and regulations, site protection, security protocols, and required training.
Serves as the primary point of contact for project scheduling, logistics, and third-party trade coordination, including architecture and design firms, contractors, cabling vendors, building managers, electricians, movers, client facilities teams, and IT groups.
Maintains detailed project documentation of key decisions, customer requests, and revisions.
Provides timely, formal written communication throughout the project lifecycle and disseminates critical information to clients and project teams.
Reviews furniture plans and specifications prior to installation for accuracy, completeness, and alignment with project scope.
Budget Management
Collaborates with labor providers to request, review, and finalize labor quotes, time-and-materials work, and associated change orders throughout the project.
Estimates and tracks Project Management service fees.
Ensures reporting requirements are met for prevailing wage projects in compliance with DIR/DAS standards.
Site Management
Completes site surveys to validate conditions, field dimensions, and paths of travel, ensuring furniture can be delivered and installed as planned and fits appropriately per specifications and scope.
Coordinates field accuracy of power, data, and AV locations with associated trades.
Conducts and documents furniture inventories as required.
Performs pre-installation meetings with lead installers and designers to confirm scope, deliverables, and performance standards, including site walks as needed.
Plans and supervises logistics for product delivery and installation, including work performance, installation administration, and adherence to schedules.
Oversees jobsite conditions and installation progress, adjusting resources as needed to ensure complete, on-time, and high-quality installation and documentation.
Project Closeout
Obtains work order sign-offs from clients.
Closes out all required change orders.
Conducts, documents, and tracks final punch list items through completion.
Insidesource Core Responsibilities
Exemplify Insidesource values of Team First, Client Led, Change Makers, Experience Focused.
Participate in All Company Meetings and Regional Town Halls.
Embody diversity, equity, and inclusion in our Insider community and business practices.
Supervisory Responsibilities
None
Skills, Knowledge, Experience Required
4+ years of project management experience within the commercial furniture dealership industry.
Knowledge of furniture systems, construction, architecture, or commercial real estate environments.
Proficiency with Microsoft Office Suite (Word, Outlook, Excel, PowerPoint).
Experience with, or willingness to become proficient in, project management platforms such as PlanGrid, Dropbox, Smartsheet, Google Docs, or similar tools.
Strong written and verbal communication, organizational, and analytical skills.
Proven ability to collaborate effectively with internal teams at all levels, as well as clients and external project stakeholders.
Demonstrates critical thinking, sound judgment, and effective problem-solving skills.
Ability to manage multiple priorities, meet deadlines, and perform effectively in a fast-paced environment.
Thrives in ambiguity and embraces new challenges with a proactive mindset.
Takes accountability for client satisfaction and overall project success.
Willingness to travel to Bay Area offices and job sites, with occasional air travel outside the Bay Area.
About Insidesource
Insidesource is a San Francisco-based interior design firm that specializes in creating innovative workspaces for businesses. The company's services include space planning, furniture selection, and project management. Insidesource works with a wide range of clients, from startups to Fortune 500 companies, and has completed projects for companies such as Google, Dropbox, and Airbnb. The company was founded in 2004 by Steve Golub and is known for its modern, minimalist designs.
