Key Job Functions:At VetPowered, the Project Manager, Construction & Organizational Systems is responsible for overseeing and managing assigned projects from inception to completion, including construction projects, tenant improvements, organizational systems, process improvements, facilities projects, and other internal initiatives. Construction project management experience is preferred, but this role also requires the ability to manage non-construction systems and cross-functional projects across the organization. You will ensure projects are completed on time, within budget, and to the highest quality standards. A strong background in military service is preferred, reflecting the discipline and leadership qualities we value.
Essential Duties and Responsibilities:- Plan, organize, track and manage all phases of assigned projects, including construction projects, tenant improvements, organizational systems, process improvements, facilities projects, and cross-functional initiatives, ensuring adherence to project scope, timelines, and budget. Identify and document status updates from stakeholders.
- Develop and implement project plans, schedules, options, and budgets, utilizing project management software and tools, including Smartsheet.
- Coordinate and communicate effectively with clients, stakeholders, subcontractors, vendors, and team members.
- Monitor project progress and performance, identifying and resolving issues promptly to ensure successful project delivery.
- Ensure compliance with safety regulations, quality standards, and company policies throughout the project lifecycle.
- Prepare and present weekly project status reports to senior management and stakeholders.
- Present daily updates when requested.
- Attend project meetings, including kick-off, progress, and close-out meetings, fostering a collaborative and productive environment. When directed, represent senior leadership.
- Manage project documentation, including contracts, change orders, RFIs, submittals, close-out documents, project trackers, system documentation, action items, and related project records.
- Conduct risk assessments and implement risk mitigation strategies to address potential project challenges.
- Support the implementation, tracking, and improvement of organizational systems and processes as assigned.
- Manage multiple project types simultaneously, including construction and non-construction projects, while maintaining clear priorities, documentation, and communication.
- All other duties as assigned.
Qualifications & Work Experience: - To perform this job successfully, the candidate must be able to perform each essential duty satisfactorily, with or without reasonable accommodation. The requirements listed below are representative of the knowledge, skills, and abilities needed for the role.
- PMP certification preferred but not required. Equivalent project management experience, particularly in construction or facilities-related environments, will be considered.
- Construction project management experience preferred, including tenant improvements, facilities upgrades, subcontractor coordination, construction schedules, and project documentation.
- Experience managing non-construction projects is also valued, including organizational systems, process improvements, internal initiatives, and other cross-functional project management needs.
- Military background or prior experience working in disciplined, mission-focused environments is valued, but not required.
- Demonstrated experience using project management software and tools.
- General Contracting license preferred, but not required.
- Working knowledge of construction methods, materials, and applicable regulations preferred.
- Excellent communication, negotiation, and interpersonal skills.
- Ability to manage multiple projects simultaneously and work effectively under pressure.
- Strong analytical, organizational, and problem-solving abilities.
- Ability to work independently and collaboratively as part of a team.
Important NotesPosition Details: This is a full-time salaried (exempt) position (40+ hours/week).
Pay: This pay does not include any opportunity for incentive compensation and is only reflective of the base pay for this position.
The range of pay for this California-based position is $95,000.00 - $125,000.00 annually.
Benefits and Perks: VetPowered makes available comprehensive benefits the 1st of the month, following the date of hire. Options include Medical (50% employer contribution), dental and vision coverage (100% employer contribution), a 401k program with employer match up to $1,000 per year, 8 paid holidays, and paid time off. While the Company intends to maintain these employee benefits, it reserves the absolute right to modify, amend or terminate these benefits at any time and for any reason.
Dress code: Our office staff works in a business casual or relaxed business casual environment.
Incentive Compensation: Potential for bonus/incentives after one full year of employment.
The actual compensation offer will carefully consider a wide range of factors including your skills, qualifications, experience, and location. If your experience looks a little different from what we've listed and you think can bring value to VetPowered we would love to learn more about you and encourage you to apply.
