Role description:Project Managers may support individual projects, multiple concurrent projects, related workstreams, or elements of a broader Aviation program. PM resources are expected to possess broad and complementary capabilities and may perform multiple responsibilities identified below based upon their qualifications and assigned work.
Role accountabilities: - Manage assigned Aviation projects, programs, and studies across the full life cycle, from initiation and planning through procurement, implementation, turnover, and close-out.
- Provide project and program management support for capital, operating, technology, sustainability, customer experience, asset management, safety, and other Aviation initiatives under the applicable Task Order.
- Develop and manage project scopes, requirements, schedules, budgets, and implementation plans to meet Aviation's program and project objectives.
- Prepare or coordinate RFPs, scopes of work, procurement packages, work orders, and related documents, including for Design-Build initiatives where applicable.
- Monitor scope, schedule, budget, and performance, identify variances, and coordinate corrective actions.
- Review project schedules and recovery plans, including risks, dependencies, and operational impacts.
- Develop, track, and report KPIs for Aviation core programs such as Sustainability, Customer Experience, Technology and Innovation, Asset Management, and Safety.
- Identify, track, and report project risks and issues and support mitigation and recovery strategies.
- Confirm project scope and requirements with key stakeholders, including objectives, operational and technical needs, and desired outcomes.
- Ensure stakeholder participation throughout the project life cycle, facilitating communication, decision-making, and issue resolution.
- Coordinate with internal stakeholders, including Operations, Maintenance, Engineering, Technology, Safety, Security, Finance, Procurement, and airport management, as applicable.
- Coordinate with Engineering, designers, consultants, and contractors to deliver quality, timely, cost-effective, and constructible designs and deliverables.
- Coordinate third-party involvement, including utilities, airlines, tenants, and governmental entities, as applicable.
- Coordinate Rights of Entry, force accounts, permits, utility and access agreements, and other approvals, as required.
- Maintain documentation supporting Aviation's planning, Capital Plan, funding, procurement, reporting, and close-out processes.
- Manage projects performed under work order contracts, keeping work orders within authorized limits and using contract capacity effectively.
- Monitor consultant and contractor deliverables against project requirements, schedules, budgets, and contracts.
- Support senior staff in coordinating interfaces among projects, programs, and internal and external stakeholders.
- Coordinate interdependencies among Aviation initiatives to support effective planning, integration, and resource use.
- Project Administration, Controls and Reporting
- Provide project administrative support, maintaining correspondence, records, schedules, budgets, forecasts, approvals, and commitments.
- Prepare and maintain project management documentation, including plans, status reports, meeting minutes, logs, trackers, and dashboards.
- Coordinate project meetings, document decisions and action items, and track them through resolution.
- Track deliverables, milestones, approvals, and outstanding actions to support timely completion.
- Prepare status reports, dashboards, presentations, and briefing materials covering progress, KPIs, scope, schedule, budget, risks, and required management actions.
- Support data collection, analysis, and performance reporting to inform Aviation management decisions.
- Support quality assurance and quality control activities, including review of project documentation, technical deliverables, and data.
Qualifications & Experience: - Bachelor's degree in engineering or architecture from an accredited college or university.
- Minimum of five (5) years project management experience in managing concurrent, complex infrastructure capital/operating projects, preferably at airports; demonstrated experience supporting planning, design, procurement of construction contracts, and construction management/administration resulting in successful asset turnover.
- Possess valid driver's license.
- Ability to travel to one or more Port Authority airports, as directed.
- Ability to pass extensive background checks to obtain airport identification to secured areas.
Arcadis offers benefits for full time and part time positions. These benefits include medical, dental, and vision, EAP, 401K, STD, LTD, AD&D, life insurance, paid parental leave, reward & recognition program and optional benefits including wellbeing benefits, adoption assistance and tuition reimbursement. We offer nine paid holidays and 15 days PTO that accrue per year. The salary range for this position is $105,000 - $180,000. Actual salaries will vary and are based on several factors, such as experience, education, budget, internal equity, project and location.
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