Position OverviewThis position combines established responsibilities with new opportunities created through the continued growth of the Institute. The successful candidate will take ownership of critical recurring processes while helping develop new tools, communications, and projects that support strategic priorities.
No two weeks look exactly the same. One day may involve preparing monthly operational reports, while another may focus on coordinating a new initiative, updating SharePoint resources, or creating content for Institute-wide communications.
What You'll DoReporting & Analytics- Maintain and distribute monthly clinical volume and operational reports.
- Validate and review data for accuracy and completeness.
- Support leaders with information used for operational decision-making.
- Monitor recurring reporting processes and identify opportunities for improvement.
Communications- Manage and update Heart & Vascular Institute SharePoint sites.
- Create, edit, and publish internal communications.
- Coordinate and produce the monthly HVI newsletter.
- Help ensure teams have access to current information and resources.
Project Management- Coordinate projects that support Institute growth and operational priorities.
- Assist with implementation initiatives across clinical and administrative teams.
- Support cross-functional stakeholders throughout project lifecycles.
- Manage multiple competing priorities while maintaining deadlines.
Relationship Building- Partner with physicians, clinical leaders, administrators, and operational teams.
- Serve as a resource for information sharing and project coordination.
- Build strong working relationships across the health system.
What Success Looks LikeWithin 6-12 months, you'll:
- Independently manage recurring monthly reporting processes.
- Produce accurate reports and communications on schedule.
- Successfully manage the Institute's monthly newsletter.
- Build productive relationships throughout the HVI and UVA Health.
- Take ownership of new projects with minimal supervision.
- Become a trusted resource for both clinical and administrative stakeholders.
Essential Qualifications- Bachelor's degree.
- Advanced working knowledge of Microsoft Office applications.
- Experience coordinating projects, programs, processes, or operational initiatives.
- Strong written and verbal communication skills.
- Excellent organizational and time management abilities.
- PMP certification or willingness to pursue professional project management credentials.
Preferred Qualifications- Master's degree in:
- Healthcare Administration
- Public Health
- Business Administration
- Communications
- Data Analytics
- Related field
- Experience with project management methodologies.
- Experience supporting reporting, analytics, or operational processes.
- SharePoint experience.
- Communications, newsletter, or content management experience.
- Healthcare, academic medicine, or higher education experience.
Who Thrives in This Role?The ideal candidate is:
- Self-motivated and proactive.
- Organized and detail-oriented.
- Curious and eager to learn.
- Comfortable balancing analytical and creative work.
- Skilled at managing multiple priorities.
- Strong at building relationships with diverse stakeholders.
- Adaptable when priorities shift.
- Interested in understanding how healthcare operations work.
- A critical thinker who enjoys solving problems.
- Comfortable moving from data analysis to communications to project coordination within the same day.
Why Join This Team?Help Build Something NewThe Heart & Vascular Institute is still evolving, giving you the opportunity to help shape processes, communications, and operations as the organization grows.
Variety and VisibilityThis role touches nearly every aspect of the Institute. You'll work with leaders across the hospital and contribute to projects that have broad organizational impact.
Collaborative CultureYou'll join a multidisciplinary team that values curiosity, teamwork, and continuous improvement.
Growth OpportunitiesThe position offers exposure to healthcare operations, strategic planning, communications, analytics, and project management, providing valuable experience for future career advancement.
Flexible Work EnvironmentWe prefer a hybrid work arrangement with regular onsite engagement, but there is flexibility for remote work based on business needs and candidate circumstances.
Schedule- Full-time position
- Regular business hours
- No call requirement
- Hybrid work model with remote flexibility
MINIMUM REQUIREMENTS:
Education: Bachelor's Degree required.
Experience: 5+ years of relevant professional project management experience required.
Licensure: PMP certification or similar is required within one year of hire.
PHYSICAL DEMANDS:
Job requires sitting for prolonged periods. Proficient communicative, auditory and visual skills; Attention to detail and ability to write legibly; Ability to lift/push/pull less than or equal to 20lbs and freely travel and climb stairs.
The pay range for this role is $84,364.80 - $159,015.00 annually. Individual compensation will be determined by the selected candidate's qualifications, previous work experience, and/or education.
Benefits- Comprehensive Benefits Package: Medical, Dental, and Vision Insurance
- Generous Paid Time Off
- Retirement Savings
- Long-term and Short-term Disability
- Health Saving Plans, and Flexible Spending Accounts
- Certification and Education Support
