The OpportunityUlteig is seeking a Project Coordinator to support the Power Lifeline Sector in an embedded consultant role. This position provides day-to-day coordination and administrative support to Xcel Energy's Substation and Transmission Engineering & Design leadership team by maintaining project information, preparing routine reports, coordinating team activities, and helping stakeholders stay informed. The role follows established processes and works with guidance on new or less-defined assignments to support effective project execution. This position is located in Minneapolis, MN and is not open to remote locations.
What You'll DoProject Coordination and Administration
- Support project and team activities by tracking assigned actions, due dates, and routine contract deliverables.
- Coordinate schedules, meetings, and recurring team activities using established processes and tools.
- Prepare and distribute meeting minutes, status updates, presentations, and routine internal communications.
- Maintain accurate project records, including as-built documentation, and organize files so current information is accessible to stakeholders.
- Maintain routine financial and administrative records, review team time entries for completeness, and assist with purchasing materials, FR/PPE, and office supplies.
- Coordinate recurring operational activities, including the T Line on-call schedule, employee requests across Facilities, IT, and HR, and LMS reporting.
- Provide additional project and administrative support as priorities require.
Reporting, Processes, and Tools
- Compile project and team data and maintain standard dashboards, trackers, and recurring reports.
- Organize and summarize information for status updates, presentations, and routine decision support.
- Identify recurring workflow issues and recommend practical improvements to the Supervisor or team.
- Assist with testing, documenting, and implementing approved process improvements, task automation, and technology tools.
- Follow established procedures and maintain clear documentation for reports, trackers, and team processes.
Communication and Team Support
- Serve as a point of contact for routine internal and external questions and direct nonroutine matters to the appropriate team member.
- Collaborate with administrative staff and cross-functional partners to address routine departmental and project needs.
- Organize assigned priorities, meet established deadlines, and seek guidance when priorities or requirements are unclear.
- Follow through on commitments and communicate status, risks, or delays in a timely manner.
- Build productive working relationships that support coordination and team effectiveness.
- Follow Ulteig and client governance policies, procedures, and documentation standards.
What We Expect from You- Associate's or bachelor's degree in business administration, project management, engineering, construction management, or a related field, or equivalent experience.
- One or more years of project administration, project coordination, or related experience; experience supporting engineering or power-industry projects is preferred.
- Basic knowledge of project coordination practices, document management, and project controls.
- Strong organizational, attention-to-detail, problem-solving, and written and verbal communication skills.
- Ability to manage multiple routine priorities, follow established processes, and meet deadlines.
- Proficiency with Microsoft Office applications and the ability to learn project management or enterprise systems such as Microsoft Project, Primavera, Planview AdaptiveWork, or Microsoft Dynamics 365 Finance and Operations.
- Ability to learn and use evolving technology, automation, and AI tools within established workflows.
- Demonstrates openness to innovation by embracing and applying evolving technology and AI tools to enhance workflows, solve problems, and drive continuous improvement
- Must have authorization to work permanently in the U.S.
- Ability to work onsite at our client's downtown Minneapolis location three days per week (Tuesday - Thursday)
Additional Opportunity Details:
Target Base Compensation Range for this role is $33.25/hr - $44.75/hr* Factors that may be used to determine your actual salary include your job specific skills, education, training, job location, number of years of experience related to this role and comparison to other employees already in this role
This position will be posted for a minimum of 3 days and will continue to be posted for an average of 60 days until a qualified applicant is selected or the position has been cancelled.
Notice to Recruiters and Staffing Agencies: to protect the interests of all parties, Ulteig Engineers, Inc., will not accept unsolicited resumes from any source other than directly from a candidate or an approved vendor that has a written and signed agreement in place with Ulteig. Please do not contact or forward resumes to our company employees or locations. Any unsolicited resumes will be considered Ulteig property. Ulteig is not responsible for any charges or fees related to unsolicited resumes.
