Job Title: Project Coordinator (Outreach & Communications)Location: Falls Church, VA-National Capital Region (NCR)
Position Type: Full-time; Contract Award Contingency*Position SummaryThe Project Coordinator coordinates outreach/industry engagements and communications logistics. Manages calendars, vendor meetings, event planning, and web/social updates to ensure effective strategic communication and stakeholder experience.
*Contract Award Contingency: This position is being advertised in anticipation of a potential contract award (Q4 2026) and is
contingent upon the successful award of that contract to our organization. If the contract is not awarded, this position will not be filled.
Key Responsibilities (List not all inclusive):- Schedule and organize meetings, vendor engagements, and outreach events
- Manage calendars, room bookings, and event logistics (including travel arrangements when required)
- Prepare agendas, minutes, and follow-up action items for meetings
- Support the development and distribution of newsletters, marketing materials, and training content
- Maintain and update the program website and social media channels in accordance with government policies
- Track participation and outcomes of outreach events, compiling reports and recommendations
- Liaise with internal and external stakeholders to facilitate communication and collaboration
- Assist with onboarding new staff and coordinating access to government systems
- Ensure all communications are compliant with federal guidelines and branding requirements
- Support the Program Manager and Business Analyst with administrative tasks as needed
- Other relevant duties as assigned
Required Qualifications:- Associate's or Bachelor's degree from an accredited university in business, communications, public relations, or related field
- Minimum of two (2) years of experience in project coordination, event management, or communications
- Meets U.S. citizenship and work eligibility requirements for federal contractors
- Must be able to obtain and maintain a Department of Defense (DOD) secret clearance (if required)
Skills & Competencies:- Excellent verbal and written communication skills
- Proven ability to interact professionally with senior leaders, including civilians, military personnel, and contractors
- Experienced in event planning and logistics
- Attention to detail and organization
- Proven success in project management and coordination
- Knowledge of Federal acquisition and small business program knowledge
- Proficient with Microsoft Suite (Outlook, Word, Excel, PowerPoint)
Salary Range$80,000 - $95,000 annually, depending on experience, qualifications, and contract funding availability. Final compensation will be determined based on candidate experience, internal equity, and client contract requirements. Salary range shown is the good-faith estimate of the compensation range for this position at the time of posting.
Physical Requirements:- Prolonged periods of sitting at a desk and working on a computer
- Manual dexterity sufficient to operate a computer keyboard, mouse, and other office equipment
- Visual acuity for close work, such as reading on screens and in print and working on a computer
- Occasional lifting of materials or equipment weighing up to 20 pounds
- Ability to communicate effectively, both verbally and in writing, in a professional office environment
- Sufficient physical ability to move about the workspace to attend meetings, access files, and perform other job-related tasks
This position description reflects IMS'sassignment of essential functions; nothing in this job description restricts the Company's latitude to assign or reassign duties and responsibilities to this job at any time.
