Bachelor's degree or equivalent experience in a related field.
Proven experience in project coordination or site management, preferably in healthcare or veterinary settings.
Strong organizational skills to manage multiple tasks and stakeholders effectively.
Excellent problem-solving skills for dynamic environments.
Exceptional communication and interpersonal skills for team collaboration.
Willingness to travel extensively (30%) and be on-site for extended periods.
Ability to lift up to 50 lbs and perform light physical tasks.
Responsibilities
Coordinate and oversee pre-launch activities on-site 2-4 weeks before the launch.
Act as the primary on-site contact, troubleshooting issues and managing vendors during setup.
Support the handover process and address operational concerns for 2-4 weeks post-transition.
Liaise with vendors to ensure timely delivery and setup of equipment and supplies.
Participate in site assessments to identify challenges and opportunities for future projects.
Conduct competitive analysis to inform strategic decisions for upcoming locations.
Support clinical initiatives as a shared resource during periods of launch inactivity.
Benefits
Comprehensive medical, dental, and vision coverage.
FSA/HSA options available.
Generous paid time off, up to 120 hours per year.
401(k) with company match.
Paid parental leave.
Scrub allowance provided.
Elective benefits through MetLife.
Employee pet discounts and discounted pet insurance.
Full Job Description
About the Role:
Nightingale Veterinary Partners is seeking a Project Coordinator to join our growing Practice Launch Department. This role is integral to ensuring the successful opening of our new veterinary facilities, focusing on on-site coordination, vendor management, and overseeing facility setup. The Project Coordinator plays a hands-on role in creating seamless transitions from setup to operational excellence, contributing to our mission of transforming veterinary care.
What You'd Do:
On-Site Coordination:
Arrive on-site 2-4 weeks before the anticipated launch to coordinate and oversee pre-launch activities.
Act as the primary on-site point of contact. Troubleshoot issues, manage vendors, and ensure smooth execution of the facility setup process.
Remain on-site for 2-4 weeks post-transition to support the handover process and address any operational or setup concerns.
Vendor and Stakeholder Management:
Liaise with vendors to ensure timely delivery and setup of equipment and supplies.
Work closely with operations, clinical teams, and external partners to ensure launch readiness.
Site Assessments and Competitive Analysis:
Participate in site assessments for future projects, identifying challenges and opportunities.
Conduct competitive analysis to inform strategic decisions for upcoming locations.
Help establish market capacity by looking into costs and wait times.
Cross-Departmental Collaboration:
In periods of launch inactivity, support clinical initiatives as a shared resource for the operations team.
What We Require:
Education: Bachelor's degree or equivalent experience in a related field.
Proven experience in project coordination or site management, preferably in a healthcare or veterinary setting.
Strong organizational skills with the ability to manage multiple tasks and stakeholders effectively.
Excellent problem-solving skills and the ability to troubleshoot and adapt in ever evolving and dynamic environments.
Exceptional communication and interpersonal skills to foster collaboration across teams and vendors.
Willingness to travel extensively (30%) and be on-site for extended periods.
Ability to lift up to 50 lbs and perform light physical tasks (e.g., assembling furniture).
The ability to establish professional and decisive relationships with outside vendors while remaining diplomatic.
Preferred Qualifications:
Background in veterinary medicine, healthcare, or facilities management.
Familiarity with vendor negotiation and facility setup processes.
What We Offer:
The salary range for this role is: $85,000 - 95,000. This salary range represents our target hiring range for this role. The proposed salary will be dependent on the candidate's skills, experience, and competencies
Comprehensive medical, dental and vision coverage
FSA/HSA
Generous paid time off, up to 120 hours of PTO per year
