Excellent written and verbal communication skills.
Minimum 5 years of experience in an administrative support role.
At least 3 years supporting a team of professionals.
Proficient in Microsoft Office and Google Workspace.
Accounting background is a plus.
Construction experience is advantageous.
Bachelor's Degree or equivalent experience preferred.
Responsibilities
Support internal meetings by booking rooms and preparing documents.
Take minutes and action items during meetings.
Follow up on agenda development and document preparation.
Raise monthly invoices and purchase orders as needed.
Process contracts with clients and internally.
Manage onboarding and training of new employees.
Coordinate office operations and clerical services.
Benefits
Opportunity to create an impact in a fast-growing office.
Supportive and dynamic work environment.
Engagement in team-building events and social gatherings.
Full Job Description
Job Description
Turner & Townsend are hiring a motivated and personable Project Coordinator to provide incredible support to our office leadership while having the opportunity to create an impact for yourself and our team in one of our fastest growing offices nationwide.
The ideal candidate will be reliable, self-motivated, creative, proactive, a quick learner, highly organized and able to work on their own initiative with minimum supervision. Familiarity working in a dynamic and demanding environment is necessary. Furthermore, excellent communication, coordination skills and ability to deal confidentially with information are important.
Job Description:
Support with meetings (book boardroom rooms, prepare and distribute documents, action items) for various internal meetings.
Take minutes/action items in meetings.
Follow up with Management/Team on developing Agendas and distributing/preparing documents.
Raising invoices monthly and purchase orders as needed.
Processing contracts internally and externally with client.
Manage onboarding of new employees in T&T and client system.
Manage training of new employees in internal T&T systems
Supporting with document control - Quality Assurance & Quality Control.
Analyze and organize office operations and procedures such as, personnel, information management, filing systems, requisition of supplies, and other clerical services.
Manage forecast and cash flow submissions monthly
Plan and organize Happy Hours, Team Building events, Summer and Holiday parties.
Coordinate and arrange office meetings, prepare agendas, reserve, and prepare facilities. Provide support to IT Team.
Sox control responsivities may be part of this role, which are to be adhered to where applicable.
Qualifications
Excellent written and verbal communication skills.
Experience in business administrative settings and meetings with Senior Management present. Well-mannered and professional and Team Player.
Minimum 5 years of experience in an administrative support role.
A minimum of three years of experience in a related position supporting team of professionals is required.
Accounting background is a plus.
Proficient with Microsoft Office and Google Workspace software.
Construction experience is advantageous.
Bachelor's Degree or equivalent experience is preferred.
Excellent organizational skills and attention to detail.
Proactive behavior, showing initiative and being action oriented.
Ability to multi-task, prioritize and work efficiently.
Ability to work independently, self-starter, energetic.
Ability to perform at high levels in a fast paced, ever-changing work environment. Must be able to shift gears easily and feel comfortable wearing multiple hats.
Additional Information
The salary range for this full-time role is $115K-$125K per year. Ranges are determined by role and level and represent a good faith effort to provide a fair and equitable salary. This range is a reflection of base salary only, not of a total compensation package. Please note Turner & Townsend reserves the right to pay more or less than the posted range, depending on candidate's experience and qualifications.
*On-site presence and requirements may change depending on our client's needs.
About Turner & Townsend
Turner & Townsend Careers
Joining Turner & Townsend offers a unique opportunity to contribute to some of the most exciting projects worldwide. As a global leader in professional services, Turner & Townsend is at the forefront of transforming the industry through expertise, innovation, and leadership.
Explore Job Opportunities
Turner & Townsend is constantly seeking skilled professionals eager to drive innovation and lead industry standards. With a variety of job opportunities available, candidates can find positions that match their skills and career aspirations. Explore employment options that span across critical sectors such as construction, project management, and consultancy.
Experience Professional Growth
Turner & Townsend is committed to the professional growth and continuous development of its team members. The company supports career advancement through robust training programs, including leadership development and diversity training, ensuring every team member has the tools and knowledge to succeed.
Internship Programs
For those starting their career journey, Turner & Townsend offers internship programs that provide a rich learning environment. Interns gain hands-on experience, working alongside seasoned professionals and contributing to impactful projects. These internships are a gateway to full-time employment and a flourishing career within the company.
Cultivating a Diverse and Inclusive Culture
Turner & Townsend prides itself on fostering an inclusive culture where diversity is celebrated. The company believes that a diverse workforce enhances creativity and drives innovation. Employees from various backgrounds are encouraged to share their unique perspectives, promoting a collaborative and supportive workplace.
Benefits and Employee Wellbeing
Understanding the importance of a work-life balance, Turner & Townsend offers comprehensive benefits designed to support the wellbeing of its team. Benefits include health care, flexible working conditions, and competitive retirement plans, all aimed at enhancing the quality of life for employees.
Join the Team
Turner & Townsend is hiring! Search open positions that align with your professional skills and interests. The company is looking for passionate, curious, and solution-driven team players. Prepare your resume, sharpen your interview skills, and get ready to join a team where your contributions will be valued and your career will flourish.
Networking and Career Development
Turner & Townsend encourages continuous networking and professional development. By participating in industry conferences and company-hosted events, employees can build valuable relationships and stay current with industry trends.
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Turner & Townsend is not just a place to work—it's a place where careers are made, innovation thrives, and opportunities abound. Join the team and be part of shaping the future of the industry.
