Amtrak

Project Controls Specialist - Document - 90414045 - New York

Amtrak$78K — $101K *
Real Estate & Construction
Less than 5 years of experience
Job Overview by Ladders

Qualifications

  • Bachelor's degree or relevant experience considered
  • 3 years of relevant experience required
  • 5+ years of relevant experience preferred
  • Knowledge of contracts and contract administration
  • Experience with Project Controls management

Responsibilities

  • Enforce document management procedures
  • Manage and ensure accuracy of project documents
  • Maintain electronic document control processes
  • Update document structures and contents
  • Control retrieval and processing of documents
  • Assist in compiling essential project documentation
  • Coordinate communication and distribution of documents

Benefits

  • Health, Dental, and Vision Insurance
  • 401K with Employer Match
  • Generous Paid Time Off
  • Tuition and Education Reimbursement
  • Rail Pass Privileges
Full Job Description
Job Summary

Maintain project documents; responsible for ensuring accurate information is distributed throughout an organization, on time, to the people who need it. The individual will be required to review, process, and file documentation as well as manage the smooth running of all documentation operations.

Essential Functions

  • Enforce procedures intended to oversee the creation, review, approval, release, distribution, access, storage, security, and disposal of documents.
  • Primarily responsible for managing project documents that are received, copied or scanned while also ensuring their accuracy, quality and integrity.
  • Maintain stringent electronic document control processes for all project related information.
  • Maintain and update document folder structure and content.
  • Ensure document control quality as it relates to version control, proper filing structure is followed by project team and Amtrak's PM/CM consultant.
  • Assist in digital archiving of final project documents from Procore into Amtrak's cloud storage system, Aurigo Masterworks EPPM.
  • Coordinate all communications including indexing, compilation and distribution of documents as well as meeting notes and assignments.
  • Assist project team to develop and maintain documents such as meeting agendas, meeting minutes, drawings, specifications and related items.
  • Control the retrieval of documents; Receive and process submittals or shop drawing and requests for information or RFI's and maintain via tracking logs.
  • Assist project team with organizing and compiling forms, drawings, documents and receipts and tracking logs for reimbursable invoicing.
  • Responsible for all activities detailed above, while gathering documents from parties across the project (e.g., Project Director, Project/Construction Managers, Contractor, Consultant, Stakeholder, etc.) and receiving approval from Sr. Principal Project Manager on any areas impacting project work.


Minimum Qualifications

  • Bachelor's Degree required or equivalent combination of training, education and relevant experience may be considered in lieu of a degree. Plus,
  • 3 years of prior relevant experience required
  • 5+ years of relevant experience preferred


Preferred Qualifications

  • Knowledge of contracts and contract administration including its assessment and implementation at each phase of the project.
  • Six Sigma Green Belt
  • PMP-SP or RMP


Knowledge, Skills, and Abilities

  • Working knowledge of Project Controls management relating to cost, scheduling and estimating at a project level.
  • Working knowledge of document control management
  • Experienced SharePoint, Aurigo Masterworks Solution Suite, Procore user
  • Ability to organize and analyze large volumes of financial, risk and schedule performance data
  • Microsoft Office (Word, Excel, Visio, PowerPoint, MS Project), MS SharePoint, SAP, BPC, MasterWorks
  • Strong oral and written communication skills across all levels


Environmental Conditions/Physical Demands

  • Office building environment.
  • Work in cubicle setting; stand, sit, bend, twist, use file drawers.
  • Sit at computer to complete assignments, projects, and majority of tasks.
  • Ability to work under pressure.

The salary/hourly range is $78,600.00 - $101,844.00. Pay is based on several factors including but not limited to education, work experience, certifications, etc. Depending on an employee's assigned worksite or location, Amtrak may consider a geo-pay differential to be applied to the employee's base salary. Amtrak may offer additional incentive and pay programs to recognize and reward our employees, including a short-term incentive bonus based upon factors such as individual and company performance that is commensurate with the level of the position.
Health and WellbeingFinancial and RetirementWork and Family Life SupportHealth, Dental, and Vision Insurance401K with Employer MatchGenerous Paid Time Off Wellness ProgramsRailroad Retirement BenefitsPaid Caregiving Days and Backup CareHealth Savings AccountPublic Service Student Loan ForgivenessFertility and Family Building BenefitsNo-cost Personal Health AdvocateStudent Loan AssistanceAdoption and Surrogacy AssistanceMedical Plan Opt-out CreditTuition and Education ReimbursementPaid Family Leave Life InsuranceRail Pass Privileges Short- and Long-term Disability InsuranceEmployee Assistance Program No-cost Financial Advisor SessionsCommuter and Flexible Spending Accounts
Learn more about our benefits offerings here.

Requisition ID:167099

Work Arrangement:06-Onsite 4/5 Days Click here for more information about work arrangements at Amtrak.
Relocation Offered:No
Travel Requirements:Up to 25%

About Amtrak

Discover the wealth of opportunities awaiting you with Amtrak, the nation's premier passenger rail service. Learn about the high-paying positions and the benefits of joining a mission-driven organization committed to connecting communities.

Amtrak's Legacy and Mission

Since its inception in 1971, Amtrak has been at the forefront of connecting cities and communities across North America with its extensive network of passenger rail services. Born from the need to revitalize the nation's train transportation system, Amtrak has grown into a symbol of national pride and technological advancement in public transport. With a steadfast commitment to safety, efficiency, and reliability, Amtrak's mission transcends mere transportation; it aims to create a more connected society. Through continuous investment in the modernization of its fleet and infrastructure, Amtrak demonstrates an unwavering dedication to enhancing the passenger experience and setting the standard for rail travel in North America.

Why Choose Amtrak?

Choosing a career with Amtrak means more than joining a leading transportation company; it represents a commitment to fostering safety, driving innovation, and serving the community. Amtrak stands out as an employer for its holistic approach to employee development, offering a supportive environment where safety is paramount—not just for passengers but for every team member. Innovation is at the core of Amtrak's operations, where cutting-edge technology and creative solutions are embraced to improve service and efficiency. Moreover, a career at Amtrak is an opportunity to contribute to a service that plays a crucial role in the lives of millions, enhancing connectivity and accessibility while upholding values of environmental stewardship and community service. Whether you're passionate about engineering, customer service, or logistics, Amtrak offers a dynamic and rewarding work setting where you can make a tangible impact.

Amtrak's Hiring Process

Visit Amtrak’s official website to gain insights into the steps to join Amtrak, from application to acceptance.

Application Submission

Submitting a standout application that captures your qualifications and enthusiasm for rail service. You can find tips on how to write a resume that makes employers want to interview you here.

The Interview Process

Amtrak uses a unique interview process to screen candidates. For more details on the exact stages, visit their official website and contact their human resources department. For more general tips about how to prepare for a successful interview, go here.

Background Checks and Final Steps

Amtrak prioritizes the safety of its passengers and employees. That means certain candidates may be required to complete a background check before they begin working. Visit Amtrak’s official website for more information about which specific roles may require a background check.

Employee Benefits and Perks

Amtrak careers are not just rewarding in terms of salary but in overall well-being. Discover the comprehensive benefits package that makes Amtrak such an excellent employer.

Health and Wellness

Contact Amtrak’s human resources department for details on Amtrak's health, dental, and vision plans, emphasizing the commitment to employee health.

Retirement and Financial Planning

Full-time employees at Amtrak often take advantage of the retirement planning options available to them. Explore the 401(k) plans, pension options, and financial planning services available to employees by contacting Amtrak’s HR department.

Work-Life Balance

Amtrak currently has initiatives in place to support a healthy work-life balance, including flexible scheduling and paid time off. Visit their website for more details.

Training and Development Programs

Unveil the pathways for professional growth through Amtrak's dedicated training and development offerings.

Onboarding for Success

Amtrak ensures new hires are welcomed, oriented, and prepared for their roles.

Continuous Learning Opportunities

Ongoing education and training programs designed to advance your skills and career are available for ambitious employees. Consult with Amtrak’s HR department for more specific details.

Diversity and Inclusion Initiatives

Amtrak is committed to creating an inclusive workplace that values and respects diversity.

Building a Diverse Workforce

Amtrak's strategies and programs are aimed at fostering diversity within its team.

Inclusion in the Workplace

Initiatives to ensure all employees feel valued, included, and empowered to contribute fully.

Career Growth Opportunities at Amtrak

Amtrak offers upward mobility and career advancement paths to ambitious and talented professionals.

From Entry-Level to Leadership

Amtrak thrives because of ambitious employees who take advantage of the potential for growth within the company. The right person can start at an entry-level and advance to leadership positions at Amtrak.

Specialized Career Tracks

Some specialized roles within Amtrak offer unique challenges and rewards, including technical and leadership positions.

Embark on a Rewarding Journey with Amtrak Careers

Choosing Amtrak as the next step in your career path offers more than just a job—it opens the door to a world of opportunities where your growth, well-being, and success are at the forefront. Amtrak careers are synonymous with a commitment to excellence, not only in transportation but in fostering an inclusive and supportive work environment. At Amtrak, employees are valued as the most crucial asset, a belief that is reflected in the comprehensive benefits, continuous learning opportunities, and career advancement programs designed to elevate your professional journey.
Learn more about Amtrak
Size
20,000 employees
Industry
Founded
1971

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