Ascension Property Services - Project Accounting Manager This role reports directly to the APS Project Accounting Director and is responsible for functions including but not limited to customer / job cost accounting and financial analysis.
Signs of Success: A successful Project Accounting Manager will demonstrate their ability to be both an effective financial partner to divisional VPs / SVPs as well as a successful manager of all things project accounting for their assigned business units. They will be known as a driving force for positive and timely cashflow, accurate project reporting, proactive risk identification and effective contract administration throughout their areas of management.
Essential Functions and Responsibilities:- Supervise/Support all assigned project accounting staff members
- Oversee the daily workflow and processes of the department to ensure timely and accurate execution of tasks.
- Ensure staff members are highly responsive to all external and internal inquiries, especially inquiries from our customers.
- Recruit, interview, hire new staff in the department with approval from the Project Accounting Director
- Provides constructive and timely performance evaluations.
- Balance employee workloads and encourage a culture of teamwork and excellence
- Identify talent and invest in employee growth within the organization by pursuing all opportunities for their learning and advancement
- Serve as the primary Project accountant for one or multiple business units
- Business P&L Ownership - Take a key role in ownership of business unit P&Ls ensuring:
- Proper revenue recognition and intercompany elimination through the timely and accurate preparation of job schedules
- Proper accounting for service billings
- Timely job cost transfers and journal entries
- Accurate use of cost centers and cost center allocations
- Identification of PO or AP related errors for correction by production team or central AP.
- Serve as a primary business partner to the VP/SVP of the assigned business units assisting with:
- Projections review, documentation and modifications
- Billing and manpower forecast preparation
- Job schedule review and in-depth analysis
- Proactive job / financial risk analysis and identification
- Providing detailed training and systems expertise in Spectrum and Oracle EPM as needed
- Oversee all customer and project accounting activities and ensure timely and accurate processing of the following:
- Prequalification's
- Project Evaluations and Projection adjustments
- Ensure contract approval process is administered according to the DOA.
- Customer and Job Set Up
- Billings
- Collections- Ensure all account aging issues are identified, communicated (especially with respect to necessity for accruals), and resolved in a timely manner
- Ensure staff engages with daily collections requirements and, at minimum, review retention once a month.
- Identification of and escalation of AR Aging issues to the Project Accounting Director or legal for next steps
- Oversee limited accounts payable related activities and interface with central AP team as needed:
- Cash Requirements
- PO Approvals
- Local Vendor Relationship
- Vendor lien waiver collection
- Facilitate special payments or invoice issues
- Work to maintain positive cashflow on all projects under management and document any unresolved issues for escalation to Project Accounting Director or SVP.
- Serve as the backup for all supervised project accountants
- Miscellaneous:
- Provide support to the APS Controller, Project Accounting Director and CFO for all financial audit activities
- Provide Project Accounting Director and CFO all inputs required for recurring reporting
- Produce timely scheduled reports
- Identify all intercompany transactions and ensure appropriate treatment (i.e. intercompany sales)
- Special projects as directed by the management team
- Work with Project Accounting Director on record retention for divisions for all business records.
Qualifications:- Bachelor's degree in Accounting required
- Master's degree and/or CPA certification a plus
- 5-7 years of experience in related accounting roles
- Strong understanding of accounting principles and practices
- Proficiency in accounting software and MS Office Suite, particularly Excel
- Excellent analytical, problem-solving, and organizational skills.
- Strong communication and interpersonal skills with the ability to interact effectively internal teams.
- High level of accuracy and attention to detail.
- Ability to work independently and as part of a team in a fast-paced environment.
Physical Requirements:- Prolonged periods of sitting at a desk and working on a computer.
- Must be able to lift 15 pounds at times.
- Must be able to access and navigate each department at the organization's facilities.
What We Can Offer In Return:- Base Salary of $85,000 to $110,000 (depending on relevant experience, skills)
- Company-subsidized benefits: medical, dental, vision, life, disability, critical illness, and accident
- Health Savings Account
- 401(k) match
- Flexible Paid Time Off
To learn more about Ascension Property Services, visit our website at
https://www.ascprop.com.
Please note the selected candidate will be required to submit to full pre-employment background and drug screening. This is an office environment position requiring a daily commute to Nashville, TN. It is a full-time position (Monday - Friday - 8 to 5).
