Advocates for Human Potential, Inc. (AHP) is seeking an experienced Project Accountant to serve as the Finance Department's fiscal partner to our Project Managers and Project Directors. You'll manage the financial side of a portfolio of federal, state, and local grants and contracts that support behavioral health and human services nationwide, covering budgeting, billing, reporting, and compliance.
We moved to Oracle NetSuite in January 2026 and are still refining how we use it, so this is a chance to help shape our processes, reports, and best practices. We're looking for someone who stays calm and organized under deadlines, and builds trust with project teams. As you settle into the role, there's room to take on more responsibility.
We prefer candidates who are able to work from our Sudbury, MA headquarters or our Pasadena, CA office on a regular basis, though remote candidates within the U.S. will also be considered.
Responsibilities- Serve as the primary financial partner to assigned Project Managers, providing budget, contract, and planning analysis throughout the project lifecycle.
- Prepare and issue monthly invoices for assigned projects; resolve client billing and accounts receivable issues.
- Prepare and submit federal and state grant/contract financial reports accurately and on time
- Initiate drawdowns of funds where applicable.
- Monitor consultant and subcontractor spending against contract limits; track contract modifications.
- Participate in regular project health reviews to assess financial performance and flag risks early.
- Support month-end close, including reconciliations and journal entries.
- Train and coach Project Managers and Finance colleagues on budgets, financial reports, and NetSuite processes.
- Help refine NetSuite workflows, saved searches, and reports as AHP continues to optimize the system.
- Other projects and tasks as assigned.
QualificationsRequired
- 7+ years of accounting experience with increasing responsibility, including federal and/or state grant or contract accounting.
- Advanced Excel skills; proficiency with Microsoft Office.
- Strong analytical and problem-solving skills, and comfort asking questions.
- Detail-oriented, with the ability to manage multiple priorities and meet deadlines.
- Clear, patient communicator who can explain financial information to non-financial colleagues and clients.
- Team-oriented, and willing to take the lead when needed.
Preferred
- Bachelor's degree in accounting, finance, or a related field.
- Hands-on experience with Oracle NetSuite, especially project accounting and billing.
- Knowledge of 2 CFR 200 (Uniform Guidance).
- Experience training or mentoring colleagues.
- A sense of humor and a steady, calm, measured approach to all tasks.
Don't meet every single requirement? Research suggests that women and Black, Indigenous, and People of Color (BIPOC) individuals may self-select out of opportunities if they do not meet 100 percent of the job requirements. At AHP, we are dedicated to building a diverse, inclusive and authentic workplace, so if you're excited about this role but your past experience doesn't align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.
Salary Range:$82,500 - $92,500AHP, in an effort to be transparent with applicants about salary and in compliance with various state pay disclosure requirements, publishes the following information, which is current as of the date of posting. The base salary range above represents the low and high end of the AHP salary range for this position. Actual salaries will vary and may be high or low in the range based on various factors, including but not limited to location, experience, and education. The range listed is just one component of AHP's total compensation package for employees.
Other rewards may include annual bonuses, short- and long-term incentives, and program-specific awards. In addition, AHP provides a variety of benefits to employees, including comprehensive medical, dental, and vision insurance for you and your family, a retirement plan with a 3% match, student loan repayment assistance, employer-paid life and disability insurance, generous paid time off, and much more.
LocationAll work must be performed within the United States or its territories. Employees are required to reside in, and carry out their job responsibilities from, a location within the U.S. or a U.S. territory for the duration of their employment. Limited exceptions may be granted for short-term personal or business travel outside of these areas, subject to prior written approval and in compliance with company policy.
Work Authorization RequirementApplicants must be currently authorized to work in the United States on a full-time basis
Work Environment and Physical RequirementsThis position is primarily sedentary and requires the ability to remain in a stationary position for extended periods while operating a computer and other standard office equipment. The role involves frequent communication via video conferencing, email, and other digital platforms. As such, employees must have access to a reliable and secure internet connection that supports remote work responsibilities, including video meetings and the use of cloud-based systems. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the role.
DisclaimerThe statements in this job description are intended to describe the general nature and level of work being performed. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required. Responsibilities may evolve or change over time to meet organizational needs.
