5-7 years of experience in healthcare program management or related fields.
Proven ability to coordinate multidisciplinary teams and utilize performance data effectively.
Strong organizational, communication, and documentation skills.
Experience handling confidential patient and organizational information with compliance to privacy standards.
Preferred background in cancer screening, patient navigation, or related healthcare fields.
Familiarity with grant-funded healthcare initiatives and government reporting is a plus.
Project management or quality improvement certification is preferred.
Responsibilities
Lead the implementation of the cancer screening initiative across multiple counties.
Support the governance committee by preparing agendas and tracking decisions.
Provide regular updates to various leadership teams on implementation progress.
Address and escalate any barriers related to staffing, workflows, or data promptly.
Coordinate onboarding and collaboration among hospitals, practices, and community partners.
Facilitate the execution of agreements and contracts with partners.
Monitor program activities and ensure compliance with budget and deliverables.
Benefits
Opportunity to make a significant impact on cancer screening in rural communities.
Collaborative work environment with diverse healthcare partners.
Engagement in meaningful public health initiatives.
Professional development opportunities in healthcare management and governance.
Full Job Description
Provides day-to-day leadership for implementation of the six-county rural cancer screening and follow-up initiative. Translates the funded application into coordinated operations across hospitals, primary care practices, specialty providers, community organizations, vendors, and data partners. Serves as the central coordinating point for startup, governance, staffing, agreements, workflows, performance monitoring, corrective action, and grant reporting.
RESPONSIBILITIES
Implementation and Governance
Lead the integrated implementation plan, milestones, dependencies, risks, and corrective actions.
Support the Regional Cancer Screening Governance Committee, including agendas, decision materials, action logs, and follow-up.
Provide routine implementation updates to operational, clinical, hospital, grant, and governance leadership.
Coordinate onboarding of participating hospitals, primary care practices, specialty services, community organizations, vendors, and data partners.
Facilitate execution and implementation of MOUs, referral protocols, data-sharing agreements, and vendor contracts.
Coordinate standardized CRC and PSA workflows, including ordering, outreach, navigation handoffs, abnormal-result follow-up, diagnostic scheduling, and referral closure.
Align regional workflows with local staffing, referral patterns, and diagnostic capacity.
Staff, Data, and Performance Oversight
Coordinate recruitment, onboarding, deployment, and functional supervision of grant-supported workstreams.
Oversee routine KPI, navigation caseload, referral-closure, and diagnostic-capacity reviews.
Collaborate with IT, EHR, HIE, data, and quality teams to establish gap lists, tracking tools, dashboards, and validation processes.
Coordinate corrective action for missed performance thresholds or incomplete documentation.
Grant and Financial Management
Monitor program activities, personnel utilization, procurement, and contracts against the approved work plan and budget.
Coordinate documentation for deliverable-based reimbursement, internal reporting, and funder reporting.
Maintain organized evidence of implementation, agreements, workflows, decisions, performance, and corrective actions.
Support future-year funding and sustainability planning.
Maintain a consolidated tracker for deliverables and milestones, including approved activities, owners, dependencies, expenditures, evidence of completion, and reporting deadlines.
Serve as the central operational liaison for the community outreach subcontractor and participating community, practice, hospital, vendor, and data partners, while contract administration remains with authorized organizational roles.
Coordinate sustainability and subsequent year readiness planning for registry, mobile, and expanded screening workflows within the approved budget.
Review program performance against approved screening, follow-up, referral-closure, implementation, and reporting expectations, and coordinate corrective action when milestones are at risk.
Ensure the Regional Cancer Screening Governance Committee is operational, receives monthly performance review materials, and is positioned to authorize workflow changes, resource allocation, and corrective actions.
Maintain weekly operational and monthly governance reviews, and coordinate quarterly and end-of-period funder reporting using validated data supplied by the Data / Quality function.
EXPERIENCE
Experience coordinating multidisciplinary teams and using implementation or performance data to guide action, required.
Experience working collaboratively across clinical, operational, administrative, data, and community-partner teams, required.
Experience with organizational, communication, documentation, and follow-through skills are required.
Experience with confidential patient and organizational information and comply with applicable privacy and security requirements, required.
Cancer screening, patient navigation, GI/endoscopy, urology, oncology, primary care, or diagnostic-referral experience, preferred.
Grant-funded healthcare implementation and government reporting experience, preferred.
Project management or quality-improvement certification, preferred.
EDUCATION
Bachelor's degree Experience managing healthcare programs, clinical operations, population health initiatives, or complex multi-site projects, required.
Master's degree in a related discipline (health administration, public health, nursing, business administration, project management), preferred.
LICENSES/CERTIFICATIONS
N/A
OTHER
Knowledge, Skills, and Abilities:
Healthcare program and project management; governance support; partner management; workflow design; risk and issue escalation.
Understanding of closed-loop referral management, population health, and performance improvement.
Commitment to improving preventive-care access for rural and underserved communities.
Ability to manage competing priorities in a time-sensitive implementation environment.
Sound judgment, attention to detail, and timely escalation of barriers.
SPECIAL REQUIREMENTS
N/A
About Westchester Medical Group, P.C.
Westchester Medical Group, P.C. is a medical group practice located in White Plains, NY that specializes in Internal Medicine and Cardiology. The group has been providing high-quality medical care to patients in Westchester County for over 30 years. The practice has several locations throughout the county and offers a wide range of services, including primary care, cardiology, gastroenterology, and dermatology. The group is committed to providing personalized care to each patient and has a team of highly trained physicians and staff. Westchester Medical Group, P.C. is privately held and headquartered in White Plains, NY.
