High school diploma or equivalent required; college degree preferred.
Minimum three years of legal secretarial experience required; prior law firm experience preferred.
In-depth knowledge of firm-specific software, including word processing and document management.
Proficiency in Microsoft Office and PDF; familiarity with iManage preferred.
Strong attention to detail and excellent communication skills required.
Responsibilities
Manage attorney inboxes, calendars, and matter files, ensuring compliance with firm policies.
Draft, proofread, and format legal documents and correspondence to firm standards.
Coordinate meetings, travel, and related logistics for attorneys and clients.
Provide team support, including phone coverage and document production.
Assist with compliance tasks related to attorney licenses and memberships.
Support billing processes, including time entry and invoice coordination.
Contribute to special projects and community initiatives as needed.
Benefits
Competitive salaries and bonuses based on experience and performance.
Comprehensive wellness options available.
Benefits that compare favorably to market standards in the legal industry.
Full Job Description
Professional Assistant
Responsibilities and Accountabilities:
Manage attorney inboxes, calendars, contacts, mail, and matter files. Maintain electronic and hard-copy client files in compliance with firm records policies, including organization, labeling, iManage storage, and file closing. Partner with attorney to ensure emails, documents, and matter materials are properly stored in iManage and support electronic file management as needed.
Draft, proofread, edit, and format correspondence and complex legal documents to firm standards. Support business development and client intake, including pitches, RFPs, attorney bios, engagement letters, and new client and matter documentation.
Coordinate calls, meetings, conference rooms, videoconferencing, equipment, catering, extensive travel, and related expense requests.
Provide team support, including phone coverage, client communication, deliveries, document production, overflow assistance, and support for visiting attorneys and guests.
Assist with CLE tracking, attorney licenses, court admissions, memberships, and related compliance tasks.
Assist with billable and non-billable work, including e-filings, docket and case research, client workrooms, pleadings files, blogs, and practice support.
Monitor time entry, review diaries and prebills, support invoice transmittals, and coordinate with client accounting on billing updates and collections.
Contribute to special projects, committees, community and public relations initiatives, training, mentoring, onboarding, and administrative requests.
Qualifications:
Education: High school diploma or equivalent required. College degree preferred.
Experience: Minimum three years' overall legal secretarial experience (or work equivalent) required. Prior law firm experience preferred. Has an in-depth and comprehensive knowledge of firm and team-specific software used in the execution of professional assistant responsibilities including, but not limited to, word processing, document management, file management, spreadsheets, calendaring, and time management. Proficiency in Microsoft Office and PDF required. Proficiency in iManage and other firm software applications preferred. Fundamental accounting aptitude, proficiency with accounting software and experience in interpreting and analyzing client accounting reports preferred.
Other Qualifications: Compliance with Firm in-office policy required. Accurate typing, strong word processing skills, familiarity with legal terminology and procedures, ability to generate a large volume of work and pay strict attention to detail. Excellent communication skills. Spelling, punctuation and use of grammar must be of high quality. Must exercise initiative in problem solving and be capable of making sound decisions in the absence of clear instructions and be multiple task oriented. Ability to work under pressure and maintain flexibility regarding work assignments. Ability to work well under pressure, patience, diplomacy, high stress tolerance, excellent interpersonal communication skills, ability to prioritize workload and adapt to changing conditions. Visual acuity needed for transcription, extensive reading and moderate or advanced keyboard usage. Ability to sit or stand for extended periods of time. Ability to receive and convey detailed information through both written and oral communications. Ability to lift, carry, reach, stoop or bend, at times repetitively, for tasks involving filing or movement of files/supplies weighing up to 5-10 pounds. Essential competency processes include language ability, reasoning and memory. Ability to maintain flexibility regarding work assignments to work overtime on short notice required. Ability to work in a cooperative manner as a member of a team. To perform this job successfully, the incumbent must possess the abilities or aptitudes to proficiently perform each of the responsibilities and accountabilities described above, with or without reasonable accommodation.
The expected salary range for New York City based employees is $91,300 to $119,000, though salaries for employees based outside of New York City may differ. Beyond an employment candidate's physical location, salary offers may be based on a number of factors, including but not limited to, education, training, and/or experience.
In addition to providing competitive compensation in the form of salaries and bonuses, Hunton Andrews Kurth offers a range of benefits and wellness options based on experience, performance, and location that compare favorably to market standards in every region and across the legal industry.
