5-10 years in procurement, strategic sourcing, or vendor management with multi-million-dollar contract experience
Proven negotiation skills with a focus on commercial agreements and key terms
Experience across diverse spend categories including software, services, and construction
Track record of enhancing procurement processes rather than just maintaining them
Strong analytical skills for spend analysis and total cost of ownership modeling
Ability to manage vendor escalations while maintaining relationships
Excellent written communication skills for policy and executive summaries
Bachelor's degree or equivalent experience
Willingness to travel as needed for data center site activities
Responsibilities
Source and price hardware, software, and third-party support to enable Sales quoting
Secure deal registration and ensure pricing accuracy at PO and invoice stages
Protect margins by monitoring fulfillment and pursuing better supply paths
Manage the resale PO lifecycle, flagging risks to Sales and Operations
Handle RMAs and post-sale supply issues in collaboration with Sales and Technical Operations
Lead competitive sourcing for internal requests and develop category strategies
Negotiate service agreements and maintain a renewal calendar for timely negotiations
Own procurement schedules for data center buildouts, ensuring timely order placements
Source infrastructure equipment and manage construction contracts for site buildouts
Oversee vendor onboarding and performance management, ensuring compliance and quality
Benefits
Health Coverage - Medical, Dental & Vision
FSA Health and Dependent Care available
401(k) Plan
Unlimited Paid Time Off (PTO)
Observed Holidays Paid
Cell Phone Allowance
Collaborative, growth-driven culture
Full Job Description
Procurement & Vendor Management Manager Location: Onsite - Pleasanton, California Reporting to: Chief of Staff
Overview Scope of spend owned:
Cost of goods for technology resale, including OEM hardware, software licensing, and third-party support contracts purchased on behalf of customers
Internal services and corporate spend, including SaaS, professional services, contract labor, insurance-adjacent vendors, and facilities
Capital and construction spend for data center site buildouts, including long-lead equipment, trade contractors, and logistics
Compute and infrastructure supply agreements supporting the GPU-as-a-Service business
Partners closely with: Finance and Accounting, Legal and Contracts, Technical Operations, Infrastructure, Security, and the Sales organization. Key Responsibilities Responsibilities - Procurement for Resale
Source and price hardware, software, and third-party support across OEMs, distributors, and VARs, keeping cost and availability data current so Sales can quote without one-off pricing requests
Secure deal registration, special pricing, and partner program benefits (certifications, rebates, renewals), and confirm registered pricing is applied at PO and invoice
Protect quoted margin through fulfillment by catching price, freight, currency, and substitution changes, and pursue alternate supply paths that improve margin or delivery
Own the resale PO lifecycle from issuance through receipt and reconciliation, flagging lead-time, allocation, and backorder risk to Sales and Operations early
Handle RMAs, warranty registration, and post-sale supply issues with Sales and Technical Operations
Partner with Legal and Contracts on import and export compliance, including export controls on GPUs and other advanced computing items, country-of-origin and customs classification, and tariff exposure in quoted pricing
Responsibilities - Internal Procurement for Services & Corporate Spend
Own intake-to-purchase for internal requests and run competitive sourcing (RFI, RFP, RFQ, bid evaluation, award recommendations) for material purchases
Develop category strategies for major spend areas, using market benchmarks and should-cost analysis to test vendor pricing
Negotiate SaaS, professional services, contract labor, and recurring service agreements, and maintain a renewal calendar that drives negotiations well before auto-renewal
Right-size recurring spend through license true-downs, tier changes, and tool consolidation, and bring shadow IT and off-contract spend into the approved process
Provide the commercial position to Legal on MSAs, SOWs, order forms, data processing terms, and security addenda, and partner with Finance on budget, accruals, capex versus opex treatment, and forecasting
Write and maintain the procurement policy (approval thresholds, delegation of authority, bidding requirements, exceptions) and enforce three-way match with Accounts Payable
Set savings targets with Finance, track realized savings against budget, and report results to the Chief of Staff on a regular cadence
Responsibilities - Internal Procurement for Site Buildouts Data center buildouts are schedule-driven and capital-intensive. Missed lead times directly affect delivery dates, so procurement timing is critical to project success.
Own each site's procurement schedule, working back from energization and delivery dates to set order-by dates for every long-lead item
Source infrastructure equipment (compute and GPU platforms, networking, storage, racks, power, cooling, cabling) and award electrical, mechanical, and fit-out trade bids with Infrastructure and site leadership, and negotiate the compute and infrastructure supply agreements that support the GPU-as-a-Service business
Track lead times and allocation continuously, maintain multi-source coverage on critical-path items, and escalate slippage while an alternate is still viable
Manage freight, customs, staging, and site delivery, and administer construction and equipment contracts, including change orders, progress billing, retainage, lien waivers, and closeout
Reconcile committed spend against each site's capital budget, and standardize specifications, warranties, and spares with Technical Operations so repeat sites reuse a known bill of materials
Responsibilities - Vendor Relationship Management
Own the vendor master (approved vendors, scope, governing agreement, term) and run onboarding diligence covering financials, insurance, security and privacy posture, references, and payment setup
Coordinate Security review for vendors touching customer data or production systems, re-run diligence on a set cadence, and offboard cleanly with access revocation and data return or destruction
Own commercial terms (pricing, commitments, payment terms, SLAs and credits, liability, termination and renewal), negotiating from a consistent preferred-terms baseline rather than each vendor's paper
Track obligations on both sides (minimums, true-ups, notice periods, escalators) and manage renewals early enough to evaluate alternative vendors
Run supplier performance management for strategic vendors, with scorecards on delivery, quality, and cost, regular business reviews, and corrective action plans when a vendor misses commitments
Experience & Qualifications Required
5-10 years of progressive experience in procurement, strategic sourcing, or vendor management, including direct ownership of supplier negotiations on multi-million-dollar contracts
Demonstrated experience negotiating and administering commercial agreements, with a working command of the terms that matter: pricing and escalators, SLAs and credits, payment and delivery terms, liability, termination, and renewal mechanics
Experience across multiple spend categories, such as software and services, construction, and infrastructure equipment
Track record of building or materially improving a procurement process, not only operating one that already existed
Strong analytical skills, including spend analysis, bid leveling, total cost of ownership modeling, and comfort working in spreadsheets at a detailed level
Proven ability to manage vendor escalations under pressure and hold suppliers to commitments without damaging the relationship
Experience working cross-functionally with Finance, Legal, and technical stakeholders, and translating between commercial and technical requirements
Excellent written communication. This role produces policy, bid documents, award recommendations, and executive-facing summaries
Bachelor's degree, or equivalent practical experience
Willingness to travel to data center sites as buildout activity requires
Preferred
Procurement experience inside a VAR, MSP, systems integrator, or other reseller environment, with familiarity in deal registration, distribution relationships, and margin management on pass-through spend
Direct experience buying data center or IT infrastructure: compute (including GPU and AI accelerator platforms), networking, power, and cooling, including long-lead and allocation-constrained equipment
Experience supporting a construction or capital buildout program, including trade contractor bids, change orders, and progress billing
Familiarity with major OEM partner programs (certifications, rebates, special pricing)
Experience at a private equity-backed or high-growth company where reporting discipline and audit readiness matter
Working knowledge of third-party risk management frameworks and security review processes (SOC 2, ISO 27001, vendor security questionnaires)
Hands-on experience with procurement, contract lifecycle, or spend management platforms (such as Coupa or SAP Ariba), and with ERP purchasing modules
