Procurement Specialist III

Job Description:

Procurement Specialist III

Purpose:

Under limited supervision, and within their delegated procurement authority, this position will perform a variety of procurement services to their assigned department customers including all formal and informal source selection services, contract monitoring and contract administration services, category management, occasional buying services, and a range of advisement and technical support services in these same areas.

Duties, Functions and Responsibilities:

Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.

• Performs source selection and contract formation services including informal solicitations including Requests for Quotations (RFQ), issues purchase orders and single transaction contracts under the State's formal threshold, participates under and as authorized leading cooperative contracts. Performs all formal solicitations above the formal threshold including Invitations for Bids (IFB), Requests for Proposals (RFP), and Requests for Qualifications (RFQS); solicitations for Citywide, revenue-generating, and concessions contracts; and solicitations for construction and construction-related professional services.
• Performs contract management and contract administration services including order monitoring for delivery orders, purchase orders, and single transaction contracts; contract compliance monitoring for project contracts and term master agreements; and contract administration services for assigned contracts.
• Performs advisory and technical support services to assigned department customers, current and prospective contractors, and members of the public on variety of procurement activities including procurement cards; delivery orders; purchase orders; informal source selection processes; all formal source selection processes; construction and construction-related professional services; master agreements; order monitoring; participating under and leading cooperative contracts; contract management; contract administration; and category management.
• Performs category management of one or more groups of similar and/or related contracts as assigned; develops and maintains product, service, and contractual expertise within assigned categories; develops and maintains market intelligence within assigned categories; develops and executes strategic category plans; and develops and presents reports on the performance of category plans.
• Performs, as necessary, occasional buying services including purchases using a procurement card, issuing delivery orders for non-competitive releases under existing master agreements, issuing purchase orders for non-competitive buys under the State's informal threshold.

Responsibilities - Supervisor and/or Leadership Exercised:

May act in a lead role on assigned projects and/or programs as assigned.

Knowledge, Skills, and Abilities:

Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

• Knowledge of public purchasing practices and techniques.
• Knowledge of applicable procurement statutes, ordinances, and codes.
• Knowledge of accounting and budgeting process as it relates to purchasing transactions.
• Knowledge of contract law, terms, and conditions.
• Knowledge of contract category management.
• Skill in buying procedures, purchase orders, delivery orders, and the use of purchasing cards.
• Skill in informal and all formal source selection processes including price competition.
• Skill in contract negotiation and formation, contract management, and contract administration processes.
• Skill in computes applications including spreadsheets, databases, and word processing software.
• Skill in establishing and maintaining good working relationships with other City employees and the public.
• Skill in effective oral and written communication.
• Skill in exercising good judgment, tact, and diplomacy.
• Skill in using automated purchasing systems.
• Ability to develop and lead cross-functional teams.
• Ability to resolve all contract disputes.

Licenses and Certifications Required:

None.

Minimum Qualifications:

• Graduation with a Bachelor's degree from an accredited college or university, plus four (4) years of experience in a related field.
• Four (4) years of applicable work experience may be substituted in place of the minimum education requirement.
• Graduation with a graduate degree from an accredited college or university in a related field may substitute for up to two (2) years of the required experience.

Preferred Qualifications:

• Experience with public sector procurement and contract management;
• Experience negotiating non-standard or custom contract provisions to support specialized or time-sensitive procurement needs.
• Experience communicating time-sensitive and complex information effectively with various departments and organizational stakeholders.
• Experience gathering, analyzing, and utilizing data to support program process improvements and program reporting.
• Ability to travel to more than one work location.

Compensation Range:
The annual hiring range for this position is $72,220.00-$90,280.00Notes to Candidate:

Position Overview:

This position provides a wide range of procurement services within the Emergency Procurement and Programs Team in Austin Financial Services, operating under limited supervision and within delegated procurement authority. The role performs formal and informal source selection, contract formation, contract monitoring, contract administration, category management, and technical advisement for assigned department customers. This position is responsible for maintaining contingency contracts and the City's emergency contract lists, ensuring they are ready for use during departmental, local, state, or federal emergency declarations. The role also monitors Emergency Operations Center resources to support rapid procurement response when activated. In addition to these procurement responsibilities, the position supports procurement program activities by assisting with the development of reports, guides, templates, training and documentation for various procurement programs. The role collaborates with internal and external stakeholders and contributes to program initiatives that strengthen overall procurement operations across the organization.

Hours:

Monday - Friday; 8:00 a.m. to 5:00 p.m.

Telework opportunities may be available after an initial training period. Work schedules are implemented to meet the requirements of the department and are subject to change based on business needs.

Staff eligible to telework must be in the office for at least 40% of their scheduled work week.

Location:

Town Lake Center, 721 Barton Springs Rd. Austin, TX 78704

Application Details:

• A detailed, complete COA employment application is required. It helps us to better evaluate your qualifications and will be used to determine your salary if you are selected for this position.
• Please be sure to detail on the application all previous employment that you wish to be considered as part of your qualifications.
• For each position, please describe your specific experience as it relates to the minimum and preferred qualifications.
• A résumé is also required, but will not substitute for a complete COA employment application. Resumes are not accepted in place of a completed online application. It is the responsibility of the applicant to provide the detailed and relevant work experience, which would qualify them for the position.
• When completing the City of Austin employment application, the work experience listed must include a month, year, and a verifiable Supervisor or Human Resources phone number.
• Incomplete applications will not be considered.
• Each individual who submits an Application as provided in the Municipal Civil Service Rules and meets the Minimum Qualifications for a Competitive Position shall be considered a Candidate for that Position. Employees, in Good Standing, who are candidates within the Department or division that the Position resides in and who meet the Minimum and Preferred Qualifications (if any) of the Position will be included in the initial interview.
• Use of AI is strictly prohibited to respond to the application and during the interview process.
• Please be aware that the Job Posting Close Date reflects the final day to apply, but the posting will close at 11:59 PM the day before the date listed. All application steps, including attachments and submission, must be fully completed before that time.

Additional Details:

• Austin Financial Services may close this job posting at any time after it has been advertised for seven (7) days, please apply as soon as possible if interested.
• This position may require a skills assessment.
• If you are identified as a top candidate, verification of your education, which may include High School graduation or GED equivalent, undergraduate and/or graduate degrees, will be required.
• This position will require a pre-employment Criminal Background Investigation (CBI).
• If you are selected as the top candidate for a position, we may contact your current and former employer.
• If you are identified as a top military candidate or a veteran, you must provide a copy of your DD-214.

Travel:

If you are selected for this position and meet the Driver Safety Standards in the City of Austin Driver Safety Program, you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations.

90 Day Provision for Additional Vacancy:

When the same or an additional vacancy occurs within a department in the same job title within 90 days after the start date of the top candidate, the hiring department may offer the additional position to another candidate from the same candidate pool.