About the RoleYou'll be the operational and data engine behind Nscale's SaaS procurement function, managing contract transactions and building a clear picture of what's licensed and used across a portfolio of 150+ vendors. Your work will give the team the utilization and billing data it needs to make renewal negotiations fact-based.
Reporting to the Senior Manager, SaaS Procurement, you'll combine detail-heavy contract and invoice administration with software asset analysis. You'll help build the processes and systems that keep the portfolio accurate as it grows.
Location: New York, San Francisco, or Seattle
What You'll DoContract and Transaction Administration- Handle post-signature contract administration, including tracking redlines to close, keeping the contract repository accurate, and monitoring key dates.
- Create and manage purchase orders for SaaS spend in NetSuite or its successor procure-to-pay platform.
- Own invoice receipting and three-way matching, investigating and resolving discrepancies.
- Resolve billing disputes directly with vendors, including overcharges, seat-count mismatches, and proration errors.
Software Asset Management- Build and maintain an inventory of what's licensed, deployed, and actually used.
- Reconcile license counts against SSO/Okta login data and usage telemetry to identify unused and underutilized software before renewal.
- Track true-up exposure and license compliance risks across the portfolio.
- Own the system of record for SaaS assets and help establish it where needed, moving beyond spreadsheets at this vendor scale.
- Support access reviews and evidence requests where license and access data intersect with SOX/ITGC controls.
Renewal Support- Deliver utilization and billing-accuracy findings to the Senior Manager early enough to inform each renewal negotiation.
What We're Looking For- 2-4 years of experience in procurement operations, IT asset management, vendor management, or a comparable operations or finance-adjacent role.
- Comfort with both transactional work, such as invoices, purchase orders, and disputes, and analytical reconciliation of usage data and license counts.
- Working knowledge of NetSuite or a comparable ERP or procure-to-pay system.
- An organized, self-directed approach, with the ability to build processes rather than only follow existing ones.
Nice to Have- Experience with Okta or a similar SSO/identity platform. You won't need to administer it, but you will pull and reconcile its data.
- Exposure to SaaS management tools such as Zylo, Torii, Flexera, or similar platforms.
- Experience in a high-growth or pre-IPO environment where processes are still being built.
Salary Range$100,000-$160,000 USD
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