Job Summary:The Procurement Manager leads a team responsible for tactical (operational) purchasing activities, ensuring the organization's day-to-day supply needs are met efficiently, cost-effectively, and on time. This role combines hands-on ownership of the purchase-to-pay execution process with people leadership - building, coaching, and managing a team of buyers/purchasing specialists. The Procurement Manager acts as the operational backbone between strategic sourcing decisions and daily execution, while also developing team capability and performance.
Essential Functions:Team Leadership & People Management- Manage, coach, and develop a team of buyers/procurement specialists, including goal-setting, performance reviews, and career development.
- Recruit, onboard, and train new team members on procurement systems, policies, and processes.
- Allocate workload across the team, balancing category/supplier coverage and individual capacity.
- Set clear performance expectations and hold the team accountable to KPIs and service levels.
- Foster a culture of accountability, continuous improvement, and cross-functional collaboration.
- Conduct regular 1:1s and team meetings to review priorities, blockers, and performance
- Manage conflict resolution within the team and with internal stakeholders.
- Support succession planning and cross-training to reduce single points of failure.
Tactical Purchasing & Execution- Oversee the end-to-end purchase order process: requisition review, PO creation, order confirmation, and delivery tracking.
- Ensure the team executes purchasing decisions within existing framework agreements and contracts.
- Own escalations for urgent/expedited orders and supply disruptions, ensuring minimal operational impact.
- Monitor and manage supplier performance (on-time delivery, quality, responsiveness); lead formal reviews for underperforming suppliers.
- Maintain oversight of procurement records and data integrity in ERP/procurement systems (e.g., Syteline, SAP, Oracle, Coupa).
- Support invoice resolution and the three-way match process (PO, receipt, invoice), resolving escalated discrepancies.
- Coordinate with operations, warehouse, finance, and production to align purchasing with demand and inventory needs.
- Support inventory optimization by aligning order quantities and timing with demand forecasts.
Performance, Reporting & Process Improvement- Own and report on team-level procurement KPIs: cost savings, on-time delivery, order cycle time, supplier compliance, requisition-to-PO turnaround.
- Identify recurring operational issues and lead process improvement initiatives to reduce friction, cost, and cycle time.
- Ensure team compliance with procurement policies, approval workflows, and audit requirements.
- Partner with strategic sourcing/category management to feed back operational insights that impact sourcing strategy.
Qualifications:Required
- Bachelor's degree in Supply Chain Management, Business, Logistics, or related field (or equivalent experience).
- 5-8+ years of experience in procurement/purchasing, including 2+ years in a people management or team lead role.
- Hands-on experience with ERP/procurement systems (SAP Ariba, Oracle, Coupa, NetSuite, etc.).
- Proven track record managing and developing a team.
- Strong Excel skills and comfort with data-driven reporting.
- Solid understanding of purchase order lifecycle, inventory management, and logistics basics.
- Excellent organizational skills and attention to detail.
Preferred
- Professional certification (CPSM, CIPS, CPM) is a plus.
- Experience in manufacturing.
- Familiarity with demand planning or MRP systems.
- Experience implementing supplier scorecards or performance management frameworks.
- Prior experience managing a team through periods of growth, restructuring, or system transitions.
Key Competencies
- People leadership: coaching, motivating, and developing team members.
- Execution-oriented mindset with a bias toward resolving issues quickly.
- Ability to manage competing priorities under pressure, both personally and across a team.
- Strong negotiation skills within defined contract parameters.
- Cross-functional collaboration and stakeholder management.
- Data-driven decision-making and performance management.
Working Conditions/Physical Requirements:- Office setting (temperature-controlled environment).
- Extended periods of sitting occasional standing and walking.
- Lifting/moving objects weighing up to 20 lbs.
- Regular use of hands and fingers to type on keyboard, operate computer mouse, use of telephone and various office equipment.
- Extended periods of viewing computer monitor.
- Noise level in work environment: low to moderate.
Travel Requirements:Employee AcknowledgementI have read and understand the above.
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