Job descriptionThe Procurement Coordinator - Projects provides coordination and administrative support to the Procurement Manager and project teams to ensure timely, accurate, and compliant procurement activities across capital and operational projects.
This role is responsible for supporting the end-to-end procure-to-pay process for projects, including conducting RFQs, processing purchase requisitions and purchase orders in SAP, tracking deliveries, coordinating with vendors, and assisting with invoice and goods receipt processing. The Coordinator acts as a key liaison between internal stakeholders (Engineering, Operations, Finance, HSE, etc.) and external suppliers to help ensure materials and services are delivered on time and aligned with project requirements.
Working closely with site teams and corporate functions, this role helps improve visibility, compliance, and efficiency in project procurement activities while demonstrating IREN's Vision, Mission, and Core Values.
Job requirements Required:
- 2-4 years of experience in procurement coordination, purchasing, or project support roles.
- Experience working within an ERP system (SAP preferred).
- Strong understanding of basic procure-to-pay processes.
- Experience conducting RFQs and coordinating vendor communications.
- High attention to detail with strong administrative and organizational skills.
- Proficiency in Microsoft Excel and standard business systems.
- Strong communication and stakeholder coordination skills.
- Ability to manage multiple priorities in a fast-paced project environment.
Preferred:
- Experience supporting capital or construction projects.
- Familiarity with contract documentation and commercial terms.
- Experience in utilities, industrial, energy, or infrastructure environments.
- Interest in developing a career in strategic procurement or supply chain management.
Job responsibilities Project Procurement Coordination
- Support the Procurement Manager in executing procurement activities for capital and operational projects.
- Assist in preparing and issuing Requests for Quotation (RFQs) to approved vendors.
- Compile, analyze, and summarize vendor quotations for review and comparison.
- Coordinate vendor communications regarding scope clarifications, timelines, and documentation.
- Track project purchase orders to ensure on-time delivery of materials and services.
- Maintain procurement tracking logs and provide regular status updates to project stakeholders.
SAP & Procure-to-Pay Processing
- Create and manage purchase requisitions and purchase orders in SAP.
- Process goods receipts and service entry sheets in SAP in coordination with site teams.
- Ensure proper documentation is attached to transactions (quotes, approvals, contracts).
- Support invoice validation and follow up on discrepancies with vendors and Accounts Payable.
Delivery Tracking & Expediting
- Track and monitor deliveries against project schedules.
- Liaise with vendors to confirm shipment status, lead times, and resolve delays.
- Coordinate with site teams for receipt of goods and documentation of delivery.
- Escalate critical delays or risks to the Procurement Manager.
Vendor & Stakeholder Liaison
- Serve as a point of contact for vendors on routine procurement matters.
- Build and maintain professional relationships with approved suppliers.
- Coordinate closely with Engineering, Operations, Maintenance, Finance, and HSE to ensure procurement requirements are clearly defined and executed.
- Support vendor onboarding documentation and compliance requirements.
Documentation & Compliance
- Maintain organized electronic procurement files and documentation.
- Ensure procurement activities follow internal policies and approval workflows.
- Assist with contract documentation and basic commercial recordkeeping.
- Support audits and reporting requirements related to procurement activities.
Job benefits Compensation & Rewards
- Competitive hourly rate at $40/hour, finalized based on experience and impact
- RRSP matching program to help you plan for your future
- Relocation assistance and support to get you settled
Wellbeing & Benefits
- Comprehensive extended health and dental coverage to keep you and your family supported
- Paid vacation to recharge, travel, or simply enjoy more life outside of work
Growth & Development
- Professional development to support certifications, continuing education, or role related training
Community & Culture
- Company events and team-building activities
We value diverse perspectives and believe that skills can be developed. If you're passionate about this role, we want to hear from you - whether you meet every criteria or not. Your unique experiences might be exactly what we need!
