A Boston-based organization is seeking a Procurement Administration Manager to oversee the day-to-day administrative operations of its Procurement Services function. This role will supervise one direct report and partner closely with Legal, Risk Management, Finance, and IT to ensure procurement policies, processes, and systems are applied effectively and consistently.
Key Responsibilities
Manage the full administrative procurement cycle from requisition through purchase order issuance
Review and interpret procurement policies; recommend process improvements and efficiencies
Ensure contract approvals and compliance with internal policies and risk requirements
Oversee vendor master data, including sensitive banking and tax information, ensuring strong internal controls
Manage Certificates of Insurance and related compliance documentation
Serve as internal subject matter expert for purchasing and expense management systems (Intacct & Tallie)
Maintain purchasing workflows and approval delegations
Train and advise departments on procurement policies, procedures, and systems
Lead or support special projects impacting procurement operations and financial controls
Supervise and mentor the Procurement Administrator
Requirements
Qualifications
Bachelor's degree required
3-5 years of procurement or related experience
2-3 years of supervisory experience
Strong understanding of procurement principles and best practices
Experience with financial systems and workflow management
Excellent analytical, organizational, and communication skills
