Role Overview
The Principal Business Support Specialist will provide high-level executive and operational support to our CPO, CFO, SVP Finance and VP, HR. This role combines the precision and discretion of an Executive Assistant with the agility and insight of a business operations coordinator. You will be instrumental in enabling leadership effectiveness, driving organizational efficiency, and ensuring seamless execution of critical business priorities across the People and Finance functions. This is an opportunity for a proactive, resourceful professional who thrives in a fast-paced environment and takes pride in enabling leaders and teams to perform at their best.
Schedule: Monday 6 Friday, 8:00 am 6 5:00 pm
Reports to: Chief People Officer
Location: 13203Murphy Road Suite 100 Stafford, TX 77477
Basic Qualifications:
- HS or equivalent is required AND
- 5+ years of experience supporting senior executives, preferably biotech
PreferredQualifications:
- Prior experience supporting CPO, CFO or other CXO is strongly preferred
- Bachelors degree is preferred.
- Outlook calendaring, Concur, T&E
- Event planning
In thisrole youwill support:
Executive & Administrative Efforts
- Provide multi-faceted administrative support to ensure effective use of executive time and productive interactions with staff, partners, and external stakeholders.
- Manage complex calendars and proactively coordinate schedules, meetings, and travel across multiple time zones.
- Prepare agendas, briefings, presentations, and follow-up actions for internal and external meetings.
- Handle confidential information with discretion and serve as a trusted point of contact on behalf of the HR and Finance executives.
- Conduct research and information gathering on behalf of the CPO, CFO, leadership team; draft summaries, slides, and reports as needed.
HR & Finance Business
- Coordinate cross-functional projects, track deliverables, and manage team workflows using project management tools.
- Implement and improve administrative processes to support the HR and Finance department goals.
- Contribute to planning and execution of team events, off-sites, workshops, and key HR/Finance meetings.
Organizational Relationship Management
- Serve as an internal liaison between the HR/Finance team and key functions including Operations, R&D, G&A and Admin Operations.
- Build and maintain strategic working relationships across all levels of the organization to support seamless coordination and communication.
- Represent the HR and Finance functions professionally and with a high degree of organizational knowledge.
Qualified candidates will participate in a structured interview process, which includes:
- An initial recruiter phone screen (conducted via video)
- A recruiter-facilitated introduction and interview with the hiring leader and key stakeholders (via video)
- A final-stage interview, which may include an in-person meeting at our U.S. Headquarters in Houston, TX
Travel Required:
- Up to 20% travel will be required.
What do we offer?
AtImmatics, we believe in investing in our teamhealth,safetyand well-being.Herewhat you can expectif youjoinImmatics
Comprehensive Benefits:
- Competitive rates forHealth, Dental, and Vision Insurance
- 4 weeksofvacation,grantedup front each year and prorated for firstand lastyearofemployment
- 12 company paid holidays
- 7daysof sick time
- 100%employer-paidlifeinsuranceup toat 1x annual salary, up to one hundred thousand dollars
- 100%employer-paidshort-andlong-Termdisabilitycoverage
- 401(k)withimmediateeligibilityandcompany match. The company will match100% of your contributions upto3% of yourbase salaryfor the first two yearsof employment, 4% foryears 2-3 of employment, and up to5%of your salaryfrom the fourth year onward of continued employment
- Partiallypaidparentalleavefor eligible employees
- Additionalvoluntaryemployee-paidbenefitsandservices,includingaccident,hospitalindemnity,andcriticalillnessinsurance,as well asidentitytheftprotectionandpetinsurance
