Posting DetailsPosition Information
Fiscal Year Position Title Pre-Award Administrator, Sponsored Projects Services
Classification Title Contract and Grant Specialist I
Department Sponsored Projects Services
Posting Number R260160
Posting Link https://www.ubjobs.buffalo.edu/postings/64660
Employer Research Foundation
Position Type RF Professional
Job Type Full-Time
Appointment TermSalary Grade E.5
Posting Detail Information
Position Summary Sponsored Projects Services (SPS) within the
Research, Innovation, and Economic Development division at the State University of New York at Buffalo is searching for a
Pre-Award Administrator. This role includes periodic and thorough review of proposals, budget oversight, and acting as the institutional representative for pre-award sponsored activities. The position will also involve disseminating best practices, mentoring, and consulting with research administration colleagues to ensure consistency and compliance.
Key Responsibilities:- Conduct thorough reviews of proposals to identify potential issues with the budget and other components, ensuring compliance with sponsor guidelines.
- After proposal submission, collaborate with research administration colleagues to address sponsor-requested revised budgets, Just-In-Time (JIT) requests, and provide other materials as needed.
- Serve as the official representative of the institution for pre-award activities, communicating with sponsors and external entities as necessary.
- Collaborate effectively as part of a team, providing guidance and acting as a resource for other research administration staff.
- Promote best practices, provide expert guidance, and deliver training on sponsor requirements, compliance, and pre-award functions for staff and faculty.
- Lead functional meetings to ensure clear communication and collaboration among stakeholders and support consistent adherence to administration protocols outside of formal training through mentorship.
- Oversee registration and updates in sponsor systems as an authorized user, keep stakeholders informed on sponsor changes, compliance, and guidelines, and maintain budget templates and spreadsheets with up-to-date financial data, including fringe benefits and tuition rates.
Minimum Qualifications - Bachelor's degree and 4 years of experience in public or business administration or similar role; or an equivalent combination of education and experience.
- Strong written and verbal communication skills
- Attention to detail and the ability to work with a high degree of accuracy
- Ability to work in a diverse, deadline-driven environment
- Proficiency in Microsoft Office and Adobe
- Applicants must be authorized to work in the United States by their start date. The University at Buffalo does not guarantee that it will sponsor, support, or otherwise assist with obtaining work authorization
Preferred Qualifications - Master's degree preferred
- Knowledge of federal government agencies and budget processes
- Grant writing and/or administration experience
- Experience in planning, leading, documenting, and managing projects
Physical DemandsDriving Requirements This position will never drive a university owned vehicle.
Salary Range $80,000 - $85,000
Additional Salary Information The salary range reflects our good faith and reasonable estimate of the possible compensation at the time of posting, the role and associated responsibilities, and the experience, education, and training of the selected candidate.
Work Hours 37.5 hours per week
Campus North Campus
Posting AlertsSpecial Instructions SummaryIs a background check required for this posting? No
Background Check NotificationContact Information
Contact's Name Stacey Brown
Contact's Pronouns She/her/hers
Contact's Title HR Specialist
Contact's Email sabrown7@buffalo.edu
Contact's Phone 716-645-4492
Posting Dates
Posted 10/07/2026
Deadline for applicants Open Until Filled
Date to be filledReferences
Number of references required 3
Reference Cutoff DateInstructions to Applicant 
