Job Description
The School of Medicine Integrated Resources, Post-Award Department has an outstanding opportunity for a Post-Award Grants Manager to join their team.
About this Opportunity
Reporting to the Post-Award Grant Manager Lead, the Post-Award Grant Manager is a trusted partner to faculty and research teams, helping advance the School of Medicine’s research mission through excellent post-award financial and administrative stewardship. This position manages a designated portfolio of Principal Investigators, supporting successful financial reporting and administration for grants, contracts, and sub-awards. The role works closely with sponsor agencies, central UW offices, faculty, and departmental partners to keep awards moving, deliverables on track, and compliance requirements met in a complex, deadline-driven environment.
Key Responsibilities
Post-Award Management – 40%
- Independently manage a portfolio of sponsored projects, ensuring transactions, budgets, and award activity are allowable, allocable, reasonable, and compliant with UW, sponsor, federal, state, and industry requirements.
- Drive timely establishment, continuation, monitoring, and closeout of grants, contracts, and research sub-awards by coordinating with central UW offices, sponsor contacts, and domestic and international partner institutions.
- Implement and monitor budgets, support subrecipient monitoring and invoicing, coordinate cost-share processing as appropriate, and partner with UW Grant and Contract Accounting on post-award issues including indirect cost application.
Sponsor and Internal Reporting for Grants and Contracts – 30%
- Partner with Principal Investigators to complete and submit sponsor-required deliverables, including progress reports, final reports, and related financial information.
- Provide regular monthly, quarterly, and ad hoc reports that help PIs review transactions and payroll charges, understand spending trends, forecast future needs, and plan personnel, travel, equipment, sub-awards, and other research activities.
- Manage subcontract activity in Workday, including spending monitoring, invoice review and approval, and communication with subcontract administrative contacts.
Administrative Duties – 30%
- Review and approve grant expenditures and purchases in Workday, verifying funding, allowability, and compliance before activity moves forward.
- Set up and maintain costing allocations for PIs and supporting staff, process expense and salary transfers as needed, and support timely and accurate faculty effort certification.
- Serve as a department resource for grant and contract compliance, participate in University, college, and departmental research administration meetings, and keep department leadership informed of research activities, risks, and emerging issues.
Required Qualifications
To be considered for this opportunity your application must demonstrate you meet both the minimum qualifications and additional qualifications listed below. Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and/or registration.
Minimum Qualifications
- Bachelor’s degree in any field.
- Three or more years of experience in research administration and financial planning.
Applicants who do not meet these qualifications WILL NOT be forwarded to the Hiring Manager
Additional Qualifications
- Experience developing and monitoring complex budgets and applying local, state, federal, and sponsor financial rules and regulations.
- Excellent written and spoken communication skills, with the ability to work collaboratively and independently with a high degree of reliability, accuracy, and productivity.
- Ability to exercise independent judgment, resolve problems, manage competing priorities and deadlines, and maintain strong attention to detail in a complex environment.
- Commitment to continuous process improvement and advanced proficiency with Microsoft Office, particularly Excel.
Preferred Qualifications
- Experience in grant management with substantial responsibility for financial reporting and subcontract management.
- Experience managing payroll with NIH salary cap limitations.
- Experience with Workday Financials.
- Strong organizational and problem-solving skills, administrative creativity, and initiative.
About the Team
The School of Medicine’s Integrated Resources, Post-Award advances the School of Medicine’s research mission by delivering expert, research-centered post-award support – managing every award with integrity, efficiency, and a commitment to partnership that that empowers our investigators to focus on what matters most: their research. Our core values are customer-centric service, stewardship & accountability, collaboration & partnership, and operational excellence.
Compensation, Benefits and Position Details
Pay Range Minimum:
$74,904.00 annual
Pay Range Maximum:
$104,568.00 annual
Other Compensation:
-
Benefits:
For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-uw-staff/
Shift:
First Shift (United States of America)
Temporary or Regular?
This is a regular position
FTE (Full-Time Equivalent):
100.00%
Union/Bargaining Unit:
Not Applicable
