Photo Studio Operations Manager

Position Overview

The Photo Studio Operations Manager drives the end-to-end execution of high-volume creative production across the studio. This role ensures that people, processes, and systems are aligned to meet production demand efficiently and at scale, while maintaining high standards for quality, consistency, and turnaround time. They oversee daily and weekly workload planning for photographers, editors, and studio resources, partnering closely with producers and creative leadership to forecast resources, optimize capacity, and balance competing priorities across both high-volume and bespoke creative work. This role ensures clarity and alignment across stakeholders by maintaining structured workflows and clear intake and tracking processes.

Additionally, the Photo Studio Operations Manager owns the operational systems that enable studio output, which primarily live within the Creative Force platform. They ensure accurate setup of workflows, jobs, style guides, and product data, while maintaining strong data integrity and reliable system performance across all studio workstreams. This includes collaborating with other internal system owners (e.g., Bynder) to support stable API integrations and seamless data flow across Stanley 1913's technology ecosystem.

The ideal candidate is both analytical and highly operational, with a strong ability to design and refine workflows, manage production systems, and support a fast-paced creative environment.
What You'll Do

• Capacity Planning & Resource Optimization
  • Create and manage daily and weekly production schedules for photographers and editors, aligning resources with volume, priorities, and studio capacity
  • Partner with production and creative leads to ensure staffing and resources are aligned and allocated for incoming projects
• Studio Operations
  • Manage studio invoicing and budget
  • Support day-to-day studio operations by ensuring resources, equipment, and workflows are effectively allocated and functioning
  • Collaborate with the Sr. Art & Studio Director to establish clear standards for how work is requested, tracked, executed, and delivered
  • Balance competing priorities across high-volume production and bespoke projects, ensuring all deliverables meet quality and timeline expectations
  • Ensure clear communication of schedules, priorities, and updates across all studio stakeholders
  • Proactively troubleshoot and resolve issues related to missing PDP assets and sample availability in partnership with the Creative Sample Coordinator
  • Design, document, and maintain operational processes that support high-volume creative output
  • Identify friction points in how work moves through the studio and implement scalable solutions
• Studio Systems & Tools Management
  • Own configuration, structure, and optimization of the Creative Force platform, including workflows, jobs, and style guides
  • Ensure data integrity within Creative Force, including accurate inputs for product information
  • Monitor system performance to identify bottlenecks, inefficiencies, or breakdowns in workflow
  • Continuously improve how Creative Force and Asana are used to enable scalable studio operations
  • Collaborate with owners of internal systems (e.g., Bynder) to configure and maintain API integrations that enable reliable data flow between platforms
  • Partner with the Sr. Art & Studio Director to explore opportunities to leverage new technology, including AI, to improve operational efficiency

Who You Are

• 4-6 years of experience in studio operations, creative operations, or production systems within an e-commerce or creative environment
• Strong systems thinker with the ability to design, improve, and scale workflows
• Highly organized with exceptional attention to detail and process discipline
• Experienced in capacity planning, resource management, and operational structuring
• Comfortable working with project and production management systems such as Asana and Creative Force
• Proficient in managing large volumes of data and using advanced Excel functions (e.g., VLOOKUP/INDEX-MATCH, Power Query, and macros) to organize, validate, and analyze information
• Technical proficiency with modern workflow systems, including a working knowledge of APIs, integrations, and data flow between production tools and platforms
• Curious and eager to explore emerging technologies, including AI, to improve studio workflows, streamline processes, and increase operational efficiency
• Excellent communicator with experience aligning cross-functional teams around processes and priorities
• Thrives in fast-paced, high-volume environments with evolving operational needs
• Experience supporting vendor workflows and invoice processing with accuracy
• Proactive, solutions-oriented, and motivated by continuous improvement

Stanley 1913 is a total rewards company, which includes rewards beyond base salary. At Stanley 1913, full-time employees are eligible for an annual bonus, based on company and individual results. In addition, we offer a variety of employee benefits, personalized time off, 14-Paid holidays, dental, vision, 401(k), and much more.

The base pay range for this position is for a successful candidate within the state listed. The successful candidate's actual pay will be based on multiple factors such as work location, job-related knowledge, skills, qualifications, and experience.

Salary Range

$110,000-$130,000 USD