Personnel Transactions Representative

Position Title: Human Resources Representative

Job Requisition ID: 59270 Opening Date: 11/05/2026Closing Date: 11/19/2026 11:59 p.m.Agency: Department of CorrectionsClass Title: HUMAN RESOURCES REPRESENTATIVE - 19692 Skill Option: None Bilingual Option: NoneSalary: Anticipated Starting Salary $5,834 monthly; Full Range $5,834-$8,683 monthlyJob Type: SalariedCategory: Full TimeNumber of Vacancies: 2Bargaining Unit Code: RC062 Technical Employees, AFSCMEMerit Comp Code:
Work Hours: See below

8:30am-5pm Mon-Fri, Sat/Sun off

Anticipated Hybrid Work Schedule Availability: 2 to 5 Days per week in office, depending on operational needsHeadquarter Location: IDOC - 1000 E Converse Ave, Springfield, Illinois, 62702Work County: SangamonAgency Contact:

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

While not required, a Resume/Curriculum Vitae (CV) is recommended. When applicable, titles that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application. Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility. Please note that the Department of Corrections must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended.

Position Overview

The Illinois Department of Corrections (IDOC) is seeking to hire a Human Resources Representative to engage in professional human resources assignments for the Transactions Unit and provide personnel transaction expertise to staff. In addition, this position will serve as a resource person on the Transactions Unit, compose and prepare personnel correspondence and reports, and serve as a liaison with the Payroll Office and the CMS certifying effective operations. We encourage all qualified individuals to apply.

Essential Functions

• Under direction, engages in professional human resources assignments for the Transactions Unit.
• Provides personnel transaction expertise to staff.
• Serves as a resource person in the Transactions Unit.
• Composes and prepares personnel correspondence and reports in support of personnel administration.
• Serves as a liaison with the Payroll Office and with CMS certifying effective operations.
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill, and mental development equivalent to the completion of four (4) years of college.
• Requires one (1) year of professional experience, preferably in human resources, or satisfactory completion of an approved training program.

Preferred Qualifications

• Prefers at least one (1) year of professional experience working with Personnel Transactions.
• Prefers at least one (1) year of professional experience interpreting and applying personnel rules, pay plans, collective bargaining agreements, and position classification plans.
• Prefers at least two (2) years of professional experience communicating both orally and in writing.
• Prefers at least two (2) years of professional experience in a public or private organization maintaining confidentiality and handling sensitive information.
• Prefers at least two (2) years of professional experience meeting deadlines with strong attention to detail.
• Prefers at least one (1) year of professional working experience in a high-volume human resources office (an organization with at least 3000 employees).
• Prefers basic proficiency with Microsoft Excel, Word, and Adobe Pro or similar programs.
• Prefers basic proficiency using SAP ERP or similar HCM program.

Conditions of Employment

• Requires ability to travel in the performance of duties, with overnight stays as appropriate.
• Overtime is a condition of employment, and you may be requested or required/mandated to work overtime including scheduled, unscheduled, or last-minute overtime. This requires the ability to work evenings and weekends.
• Requires ability to pass the IDOC/IDJJ background check.
• Requires ability to pass a drug screen. The use of unauthorized drugs by an employee, regardless of position held, is prohibited.
• Required to utilize digital technology, tools, platforms, and processes in managing and supporting various digital enhancements for greater efficiency, productivity, and digital transformation efforts within the department.
• Applicants are required to abide by all vaccine and/or other medical standards as set out by the employer.
• The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

This position DOES NOT contain "Specialized Skills" (as that term is used in CBAs).

APPLICATION INSTRUCTIONS

Use the "Apply" button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in, you will be prompted to do so.

State employees should sign in to the career portal for State of Illinois employees - a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.

Non-State employees should log in on the using the "View Profile" link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources:

State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

Non-State employees: on Illinois.jobs2web.com - click "Application Procedures" in the footer of every page of the website.

The main form of communication will be through email. Please check your "junk mail", "spam", or "other" folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

• donotreply@SIL-P1.ns2cloud.com
• systems@SIL-P1.ns2cloud.com

Employees enjoy excellent benefits, including health, vision, and dental insurance; retirement plan and deferred compensation; state holidays and other benefit time off; and pre-tax benefit programs. The department also offers extensive training and career advancement opportunities.