Minimum four years of multi-state, high-volume Payroll Tax experience.
At least two years in a supervisory or managerial role.
Required CPP or FPC certification.
Strong knowledge of federal, state, and local payroll tax regulations.
Experience with tax return processing and payroll software systems.
Responsibilities
Develop and implement tax strategy and reporting function.
Review and submit federal, state, and local tax filings.
Prepare tax planning reports and estimate tax obligations.
Partner with senior management to minimize tax liabilities.
Ensure compliance with tax laws and regulations.
Benefits
Medical, dental, and vision coverage
401(k) plan with company match
Paid Time Off (PTO) and holidays
Life insurance and disability coverage
Flexible spending accounts and health savings accounts.
Full Job Description
Position Summary
The Payroll Tax Manager will develop and implement the organization's tax strategy and manage all aspects of the organization's tax reporting function. As a Payroll Tax manager, this position will provide leadership, direction and training to Supervisors and their staff.
Essential Duties and Responsibilities
Reviews and submits tax related documents or filings, which may include federal, state, or local tax returns, declarations, or extensions.
Prepares tax planning reports and estimates the organization's tax obligations.
Partners with senior management to outline strategies for minimizing the organization's tax liabilities.
Stays abreast of tax code changes and ensures ongoing compliance.
Research legal issues, concerns, solutions and filing positions in compliance with local, federal and international tax laws
Ensure Payroll Tax department is processing liability payments, tax returns, notices, etc., timely and accurately.
Establish and Maintain procedures to reduce payroll tax discrepancies, ensure accuracy and timely processes.
Verify accuracy and timeliness to ensure compliance with laws and regulations including organizational policies and procedures.
Notify leadership of regulatory updates and propose and implement required changes.
Resolve escalated issues with clients or internal departments.
Ensure team is following organizational procedures to remain compliant with federal, state and local tax regulations.
Provide employee coaching and performance reviews for their team.
Ensure that the organization is in compliance with federal, state and local tax regulations by performing periodic audits, as well as organizing and maintaining tax records
Resolve payroll tax discrepancies by collecting and analyzing information and making changes
Manage and update payroll tax system
Maintain professional and technical payroll tax knowledge by attending educational workshops, reviewing professional publications, establishing personal networks, and participating in professional organizations
Research payroll laws and regulations at the federal, state and local level as needed
Process and maintain payroll tax payments and returns for the organization which includes reconciliations
Performs other duties as assigned or apparent
Knowledge, Skills, and Abilities
Must have ability to work long hours, under work pressures and can consistently meet deadlines
In-depth knowledge of all payroll tax processes including liability payment processing, tax return processing, W2/Year-End, etc.
Motivated with great time management skills.
Intermediate to advanced Excel skills.
A thorough knowledge and understanding of payroll tax and the regulatory environment, which includes federal, multi-state, and local tax regulations as well as the ability to read, understand, and analyze highly complex regulatory payroll tax information.
Ability to communicate complex payroll tax information to all levels of the organization and clients.
Working knowledge of payroll software systems to prepare and process payroll tax requirements.
Interpret and analyze complex data, make determinations free from immediate direction, and ensure that payroll taxes are appropriately processed.
Experience in processing tax filings and payments via e-file, mag media and EFT debit and credit, including conversions.
Must be results-oriented and able to perform multiple projects or tasks in a timely and effective manner.
Education & Experience
Comprehensive knowledge of the field's concepts and principles.
Performs complex tasks typically following established processes.
Leads and directs the work of other employees and has full authority for personnel decisions.
Primarily focused on administering established policies and procedures but may have some impact on departmental budgeting, strategic planning, and procedural change.
Minimum of four years multi-state, multi-jurisdiction and high volume Payroll Tax experience and minimum of two years of Supervisor or Manager experience required
PEO or related industry experience preferred.
Hands-on tax return processing experience is required.
Strong knowledge of multi-state payroll, federal, state and local wage laws required. MasterTax and Prism/HRP experience preferred.
Required Licenses and/or Certifications
Certified Payroll Professional (CPP) certification or Fundamentals of Payroll Certification (FPC) required
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.
Frequently required to sit; occasionally required to stand and walk.
Specific vision abilities required include close vision, color vision, and ability to adjust focus.
Frequently required to talk and hear.
Moderate concentration/intensity, which includes prolonged mental effort.
Average memory, taking into consideration the amount and type of information.
Noise level in the work environment is usually moderate.
This position is eligible for the following benefits
Health Insurance: Medical, dental, and vision coverage
Retirement Plan: 401(k) with company match
Paid Time Off: PTO, Holidays, Parental leave and Sick Leave provided as required by applicable state law
Other Benefits: Life insurance, short term disability, long term disability, employee assistance program (EAP), flexible spending account (FSA), health savings account (HSA), Identity theft protection, critical illness, accident, cancer, hospital protection, legal and pet insurance.
Additional Compensation: [e.g., signing bonus, commission structure] if applicable
