Description Position at Sumitomo Electric U.S.A. Holdings, Inc.
Payroll Supervisor (with ADP Vantage Experience)
Sumitomo Electric U.S.A. Holdings, Inc. (SEUHO), a Sumitomo Electric Group company, is looking for a full-time Payroll Supervisor with ADP Vantage Experience. This position reports to the AVP of Human Resources.
The Payroll Supervisor is responsible for overseeing and actively participating in the end-to-end payroll operations within a Shared Services environment. This role ensures accurate and timely payroll processing, payroll tax compliance, and delivery of high-quality payroll services across multiple legal entities, states, provinces, and/or countries. The Payroll Supervisor leads a team of payroll professionals while serving as a subject matter expert in payroll taxation, wage and hour compliance, payroll systems, and process improvement.
The ideal candidate combines strong technical payroll and tax expertise with leadership skills and a hands-on approach to payroll processing.
Key Responsibilities
Payroll Operations
- Supervise and participate in the processing of weekly, bi-weekly, semi-monthly, and monthly payrolls.
- Review payroll calculations for earnings, deductions, taxes, bonus payments, commissions, garnishments, and benefit deductions.
- Ensure payrolls are processed accurately, timely, and in compliance with company policies and applicable regulations.
- Validate payroll data from HRIS, Time & Attendance, and other upstream systems.
- Manage payroll calendars and ensure adherence to critical deadlines.
- Perform payroll audits and reconciliations before and after payroll processing.
- Resolve complex payroll issues and escalations from employees, managers, HR, and Finance.
- Support year-end activities including W-2 and other statutory reporting.
Payroll Tax and Compliance
- Serve as the primary payroll tax subject matter expert.
- Ensure compliance with federal, state, local, and international payroll tax regulations, as applicable.
- Review and reconcile payroll tax filings and payments.
- Manage tax registrations, notices, audits, assessments, and agency correspondence.
- Partner with external tax vendors and payroll providers to ensure accurate tax withholding and reporting.
- Monitor legislative and regulatory changes impacting payroll processes.
- Ensure compliance with wage and hour laws, garnishments, levies, and other payroll-related regulations.
Payroll Team Leadership
- Supervise, coach, and develop payroll specialists and payroll analysts.
- Establish performance expectations and monitor service levels.
- Provide training on payroll procedures, tax regulations, and system enhancements.
- Assist in workload planning, staffing, and resource allocation.
- Foster a customer-focused culture within the Shared Services organization.
Process Improvement and Controls
- Identify and implement process improvements that enhance efficiency, accuracy, and employee experience.
- Develop and maintain payroll standard operating procedures (SOPs).
- Support payroll system implementations, upgrades, and integrations.
- Strengthen internal controls.
- Utilize payroll metrics and service-level reporting to drive continuous improvement.
Cross Functional Partnership
- Collaborate closely with HR, Benefits, Finance, Accounting, Tax, and IT teams.
- Support internal and external audits.
- Assist with mergers, acquisitions, and organizational changes impacting payroll operations.
- Partner with HR and Finance to ensure accurate employee and compensation data.
Qualifications
- Bachelor's degree in Accounting, Finance, Business Administration, Human Resources, or related field; equivalent experience may be considered.
- 7+ years of progressive payroll experience, including multi-state payroll processing.
- 2+ years of supervisory or team leadership experience.
- Strong payroll tax experience, including multi-state tax compliance, withholding, filing, and reconciliations.
- Hands-on payroll processing experience in a high-volume environment.
- Knowledge of federal, state, and local payroll tax regulations.
- Experience with payroll systems such as ADP Vantage.
- Advanced proficiency with Microsoft Excel.
- Strong analytical, organizational, and problem-solving skills.
- Certified Payroll Professional (CPP) designation. (Preferred)
- Experience within a Shared Services or Center of Excellence environment.
- Experience supporting payroll operations across multiple jurisdictions.
- Knowledge audit practices.
Key Competencies
- Payroll Processing Expertise
- Payroll Tax Compliance
- Shared Services Operations
- Team Leadership and Coaching
- Customer Service Orientation
- Continuous Improvement Mindset
- Attention to Detail
- Analytical Thinking
- Process and Control Management
- Communication and Stakeholder Management
Success Measures
- Payroll accuracy exceeding established service-level standards.
- On-time payroll processing and tax remittance performance.
- Reduction of payroll errors and employee escalations.
- Compliance with regulatory, audit, and internal control requirements.
- Achievement of Shared Services efficiency and customer satisfaction goals.
- Direct Reports: Payroll Specialists, Payroll Systems Analyst,
- The base salary range for this position is $100,000 to $125,000 annually.
- Compensation may vary depending on a number of factors, including a candidate's experience, qualifications, skills, competencies and location. This role offers competitive base pay and a comprehensive benefits package.
