Four year BA/BS degree in Accounting, Finance, or General Business
Seven years of payroll administration experience including various employee benefits
Experience processing multi-state payroll
Strong customer service orientation in a growth-focused organization
Proficient in Microsoft Office and payroll systems, particularly ADP
Highly organized, detail-oriented, with a strong understanding of accounting principles
Ability to multi-task and manage payroll processing and benefits projects
Responsibilities
Support payroll compliance for remote workforce across multiple states
Process international payroll and benefits in the UK
Manage timely and accurate multi-state payroll withholding and remittance of taxes
Track multi-state payroll compliance year-round and assist with year-end requirements
Review and update disclosures for benefits during annual open enrollment
Prepare bi-weekly payroll and benefits reconciliations, and conduct audits
Assist new hires with orientation and offboarding processes, ensuring compliance
Benefits
Competitive compensation with eligibility for short-term incentive payments
Comprehensive medical, vision, dental, and wellness benefits
Generous paid time off (21 days annually) and holiday schedule (10 paid holidays)
Parental leave and relocation assistance
401(k) plan and professional development opportunities
Full Job Description
Payroll Specialist
Responsibilities
Support payroll administrations across multiple business segments compliance for remote workforce across multiple states outside of Washington State
Process international payroll /benefits in UK
Timely and accurately process multi-state payroll withholding, remittance of payroll taxes including federal, state, local taxes, any amendments as needed.
Understand proper taxation for employer paid benefits for multi-state payrolls
Track multi-state payroll/benefits compliance year-round (i.e. PTO, overtime), provide employee communications, help with completing year-end compliance requirements.
Review and incorporate any multi-state payroll/benefits required disclosures in the annual open enrollment materials, benefits summary, certification and contracts or accuracy, and distribute required documents for compliance
Prepare bi-weekly multi-state payroll and benefits reconciliation, quarterly W-2 review, conduct internal benefits audit to ensure data integrity
Calculate tax gross up related to relocation Calculate workers compensation and quarterly Washington State L&I owed
Assists with internal and external audits. i.e. workers compensation, insurance audit, L&I, DOL, 401K, GAAP financial and other compliance audits
Support benefits and leave administration experience including health, disability, life, and 401(k) as well as ancillary benefits
Assist annual open enrollment, new hire enrollments, qualifying life events/benefit changes
Partnering with benefits broker to support insurance claims and general troubleshooting
Support leave eligibility and calculations, partnering with our vendors, insurance carriers and benefit broker to resolve issues such as billing and claims
Perform payroll/benefits reconciliation per internal procedure and identify and resolve payroll issues timely
Assist On-boarding new employees including leading new hire orientation, explanation of benefits, policies and systems, prepare new hire packets and post on-boarding orientation follow up
Assist Off board terminating employees in ADP, complete HR termination template request, submit the insurance carrier template and notify the COBRA vendor if needed
Adhere to compliance calendar deadlines
Submit Internal Communications and updating benefit notifications/materials to TP Web
Support HRIS integration with ADP. Routine cross check of HR information in HRIS with ADP employee of records.
Assist with employee questions/changes for direct deposit, tax withholding allowances, qualifying life events, benefit changes, etc.
Identify opportunities for process and systems improvements. Assist any ad hoc projects as needed
Key Qualifications and Skills
At a minimum, four year BA/BS degree in Accounting, Finance, or General Business
A minimum of seven years of payroll administration experience including health, disability, life, and 401(k) as well as ancillary benefits
Experienced with processing multi-state payroll
Customer service oriented in high growth, high touch organization
Accuracy, time management, and timely follow-up
Proficient with Microsoft Office suite tools and able to quickly adapt to other Finance and Accounting systems (Oracle Fusion, ADP)
Working knowledge of payroll systems, experience with ADP preferred
Highly organized and detail-oriented; high degree of accuracy
Experience completing payroll journal entries, month end payroll reconciliation and an understanding of accounting principles
Ability to multi-task. Handle payroll processing, benefits projects and ad hoc requests timely and accurately
Capable of quickly comprehending new information and technologies
Capable of working in a fast-paced environment
Strong communication skills, comfortable working with operations team/non-accounting professionals
Ability to keep payroll and Human Resource information confidential
The successful candidate will possess a high degree of trust and integrity, communicate openly and display respect with a desire to foster teamwork.
Job Functions:
Job Functions are physical actions and/or working conditions associated with the position. These functions may also constitute essential functions for the job which the employee must be able to fulfill, with or without accommodation. Information provided below is to help describe the job so that the applicant has a reasonable understanding of the job duties/expectations. An applicant's ability to perform and/or tolerate these actions and conditions will be discussed and workplace accommodations may be made on a case-by-case basis following an individualized assessment of the applicant and other considerations, including but not limited to any governing safety standards.
Motor Abilities: Sitting for extended periods, bending/stooping, grasping/gripping, fine motor control (hands)
Physical exertion and/or requirements: Minimal, with ability to safely lift up to 25 pounds.
Repetitive work: Prolonged
Special Senses: Visual and audio focused work
Work Conditions: Stairs, typing/keyboard, standard and/or sitting working environment of >8 hours/day
Travel required 0-10%
Job details
Salary Range Level: $87,686 - $131,529
* We typically place offers in the lower to middle portion of the range to maintain internal equity and allow room for growth. Any salary offered within the posted salary band is based on market data and commensurate with the selected individual's qualifications experience. This range is specific to Washington State.
Benefits:
Competitive Compensation
Salary, eligible to participate in discretionary short-term incentive payments
Comprehensive Medical and Wellness Benefits
Medical
Vision
Dental
Life and Disability
Gender Affirmation Benefits
Parental Leave
401k Plan
Generous Paid Time Off (PTO)
21 days of annually accrued PTO
Generous Holiday Schedule
10 paid holidays
Relocation Assistance
Professional and Educational Support Opportunities
TerraPower Career and Benefits information: https://www.terrapower.com/contact-us/careers/
