5+ years of payroll experience with full-cycle processing responsibilities.
Hands-on experience in a multi-state payroll environment.
Strong knowledge of payroll tax regulations and wage requirements.
Experience with payroll reconciliations and year-end processing.
Ability to troubleshoot and resolve payroll issues independently.
Excellent organizational skills and attention to detail.
Proficiency in payroll systems and Microsoft Excel.
Responsibilities
Manage full-cycle, multi-state payroll processing accurately and on time.
Handle payroll calculations, adjustments, and reconciliations.
Ensure compliance with payroll tax regulations and wage requirements.
Research and resolve payroll discrepancies and maintain records.
Prepare payroll reports and assist with financial audits.
Stay updated on UKG (UltiPro) system enhancements and improve payroll processes.
Manage employee benefits billing and 401(k) contributions.
Benefits
Flexible work location options (High Point, NC, Martinsville, VA, or remote).
Opportunity to work in a hands-on, independent role.
Engagement with cross-functional teams including HR and Finance.
Involvement in audits and compliance activities.
Full Job Description
Payroll Manager
Payroll, Sales & Use Tax, and Benefits Administration
Position Summary
Hooker Furnishings is seeking an experienced, detail-oriented Payroll Manager to independently manage the Company's full-cycle, multi-state payroll operations, along with sales and use tax compliance and benefits billing administration. This is a highly hands-on position requiring someone who can take full ownership of these functions, manage multiple deadlines, and ensure accuracy, compliance, and timely processing.
Key Responsibilities
Payroll Administration
Independently manage all aspects of full-cycle, multi-state payroll processing, ensuring employees are paid accurately and on time.
Ensure compliance with federal, state, and local payroll tax regulations and wage and hour requirements.
Research and resolve payroll discrepancies and maintain accurate payroll records.
Prepare payroll-related reports, journal entries, and reconciliations, and assist with financial audits and internal control requirements.
Stay current with UKG (UltiPro) system updates and enhancements, manage the payroll-related functions of the HRIS, and identify opportunities to improve payroll processes, increase efficiency, and maximize system capabilities.
Benefits & 401(k) Administration
Manage employee benefits billing administration, including reviewing and reconciling carrier invoices, resolving discrepancies, and ensuring timely payment.
Prepare, process, and reconcile 401(k) payroll contribution files, ensuring accurate and timely submission.
Work closely with Human Resources, Finance, and benefit providers to resolve billing and contribution discrepancies.
Assist with benefit plan audits, including the annual 401(k) audit, by preparing reports, reconciliations, and supporting documentation.
Sales & Use Tax Compliance
Manage the Company's sales and use tax compliance activities across applicable jurisdictions.
Prepare, reconcile, and file required sales and use tax returns accurately and on time.
Maintain supporting records and documentation and assist with related inquiries and audits.
Required Qualifications
Minimum of 5+ years of progressively responsible payroll experience, including significant hands-on responsibility for full-cycle payroll processing.
Demonstrated hands-on experience independently managing full-cycle payroll processing, preferably in a multi-state environment.
Strong working knowledge of payroll processing, payroll tax regulations, wage and hour requirements, and payroll reporting.
Experience with payroll reconciliations, quarterly and annual payroll tax filings, and year-end processing.
Ability to independently identify, troubleshoot, and resolve payroll issues with minimal supervision.
Excellent attention to detail, organizational skills, and the ability to manage multiple responsibilities while meeting strict deadlines.
Proficiency with payroll systems and Microsoft Excel.
Strong communication and problem-solving skills, with the ability to work effectively with Human Resources, Finance, and external service providers.
Preferred Qualifications
Experience with UKG (UltiPro) payroll software.
Experience with employee benefits billing, accounting, and reconciliation.
Experience processing and reconciling 401(k) payroll contributions and supporting retirement plan audits.
Experience with multi-state sales and use tax compliance, including preparation and filing of returns.
Experience preparing payroll-related journal entries and general ledger reconciliations.
Prior experience in an accounting or finance environment.
Familiarity with publicly traded company financial reporting, internal controls, and audit requirements.
Prior sales and use tax experience is not required; however, the successful candidate must be willing and able to learn and assume responsibility for this function.
Location:
This position offers the flexibility to work from our High Point, NC or Martinsville, VA office, or remotely.
