Bachelor's degree in accounting, finance, business administration, or related field
5 to 6 years of payroll processing experience
1 to 2 years of supervisory or managerial experience
Experience with ADP or similar payroll software
Background in accounting, reconciliations, and financial close
Responsibilities
Manage full payroll process for multiple sites and states
Review and approve payrolls for accuracy and compliance
Coach and train practice administrative staff on payroll policies
Coordinate monthly bonus processing and ensure accurate payments
Oversee payroll tax activities and year-end W-2 processing
Build management reports to analyze payroll data while maintaining confidentiality
Improve payroll processes for enhanced accuracy and efficiency
Serve as liaison for integrating newly acquired practices into payroll systems
Benefits
Collaborative work environment with HR and finance teams
Opportunity to shape payroll systems and processes
Hands-on role in a fast-paced, multi-site setting
Access to advanced payroll software and tools
Involvement in integration projects for newly acquired practices
Full Job Description
Position Summary
The Payroll Manager role is responsible for overseeing and managing end-to-end payroll operations across multiple practices and multiple states. The payroll manager is a detail-oriented professional with strong expertise in payroll, benefits, compliance, and employee lifecycle operations. This role serves as the primary point of coordination for payroll processing, benefits administration and regulatory compliance. While this role is a part of the finance team and reports to the VP Controller the role partners closely with HR leadership, the practice teams, and ADP professionals to ensure accurate, complaint, and efficient payroll and tax processes. This role is ideal for a hands-on professional who thrives in a fast-paced, multi-site environment and can effectively balance big picture analysis and transactional execution with employee support and operational excellence.
Key Responsibilities
Full Payroll Process Management - bi-weekly payroll process across multiple sites and states
Review and approve payrolls, ensuring employees are paid accurately, on time and according to applicable requirements
Coach practice administrative staff, provide training, and advise on payroll related policies
Coordinate monthly bonus processing, establish timelines, review calculations, and confirm accurate payments
Review payroll files and any related journal entries
Oversee federal, state, and local payroll tax activities including benefits filings and year-end W-2 processing, in conjunction with ADP Smart Compliance
Build management and census reports as needed that help team members understand payroll data while protecting confidential employee information
Improve payroll processes and system workflows to strengthen accuracy, consistency, and efficiency.
Partner with HR, Practice staff and teams, IT, Finance, Legal, and ADP providers to resolve issues and support payroll projects.
New acquired practice integration work - will serve as the liaison between Ascend Aesthetics, and the newly acquired practices. The payroll manager will ensure payroll is integrated into ADP and the new employees' payroll is processed in a timely manner and integrated into the existing company.
Qualifications
Required
Bachelor's degree in accounting, finance, business administration or related field
5 to 6 years of payroll processing experience
1 to 2 years of supervisory or managerial experience
Experience utilizing ADP or comparable payroll vendors and software
Background in accounting, reconciliations, and financial close
Technical Skills
Strong knowledge of payroll systems (e.g. ADP, Workday, SAP)
Proficiency in Microsoft Excel (advanced functions pivot tables, reconciliation analysis)
Familiarity with ERP systems (e.g. NetSuite, Oracle, SAP)
Understanding of SOX Controls and audit requirements
Preferred Qualifications
Ability to help shape a payroll system built around accurate pay, strong relationships, and continuous improvement.
Ability to support month-end financial closing activities with finance and accounting teams and other business partners
Compliance Responsibilities
Tax Withholding: Withhold the correct federal, state, and local income taxes from paychecks.
Payroll Taxes: File quarterly and annual tax reports (IRS Form 941) on time.
Wage Laws: Follow the Fair Labor Standards Act (FLSA) for minimum wage and overtime rules.
Record Keeping: Update and maintain payroll processing files for each pay period.
Garnishments: Work with ADP Smart Compliance to process court-ordered wage garnishments and child support payments accurately.
Benefits and Deductions: Ensure correct pre-tax and post-tax deductions for health insurance and retirement plans
Audits: Provide reports and analysis as needed
Approval and Authority to Proceed
JOB TITLE: Corporate Payroll Manager
Department: Finance
Reports to: VP Controller
FLSA Status: Exempt
Date Prepared: 10/08/2026
We approve the job description as described above and authorize the team to proceed.
