Minimum 3 years in USA & Canada payroll experience
Proven experience in payroll and benefits administration
Strong attention to detail and analytical skills
Solution-oriented with strong prioritization skills
Ability to handle confidential data with discretion
Effective multitasking in a dynamic international environment
Experience working with third-party payroll providers
International payroll experience is a plus
Responsibilities
Process monthly payroll with a third-party provider ensuring accuracy and compliance
Manage employee benefits programs acting as the main contact for providers and employees
Serve as a key user for Hibob and Pigment App handling workflow testing and automation
Maintain precise payroll records and generate reports for financial forecasting
Focus primarily on North America and the UK, including managing EOR providers
Benefits
Stock options for employee stake in company growth
Comprehensive medical, dental, and vision insurance for employees and families
Generous time off and parental leave policies
Trust and flexible working hours to support work-life balance
Annual company offsite and modern offices in major cities
High-end equipment for optimal work conditions
Employer-sponsored 401(k) for retirement planning
Full Job Description
Role Overview
We are looking for a detail-oriented People Operations Specialist with a strong focus on Payroll and Benefits. In this role, you will ensure our most important asset - our people - are paid accurately and on time, while managing the perks that make their lives better. You will also act as a key technical contributor for testing any new workflow in our systems (HRIS tool: Hibob and our internal Pigment App).
What You'll Do:
Payroll Management: Processing of monthly payroll along with a third party-provider, ensuring 100% accuracy, compliance with local regulations, and timely distribution.
Benefits Administration: Manage and audit employee benefits programs (health insurance, pensions such as 401K, etc.), acting as the main point of contact for providers and employees.
Systems & Workflows: Serve as a power user for Hibob and Pigment App. You will be responsible for workflow testing, ensuring data flows seamlessly between platforms and help identifying automation opportunities to be implemented in collaboration with your manager.
Compliance & Reporting: Maintain precise payroll records and generate reports for the finance team to assist with budget forecasting.
Your scope will primarily focus on North America (USA & Canada), the UK and the management of EOR providers.
This is a non-exhaustive list. We're a growing team, and your scope may expand as we scale.
Who You Are:
Minimum 3 years in USA & Canada payroll
Proven experience in payroll and benefits administration within the scope defined.
You are rigorous, and have good attention to detail.
You have strong prioritization skills & solution-oriented mindset.
You have strong analytical skills and a "test-and-learn" mindset for HR software.
High level of discretion and sensitivity toward confidential data.
Proven agility and the ability to multitask in a dynamic, fast-growing and international environment.
Used to work with a third party payroll provider
Experience with international payroll is a major asset
Stock options to ensure you have a stake in Pigment's growth
Comprehensive benefits, including medical, dental, & vision insurance coverage for you & your loved ones
We encourage you to take the time you need. When you work hard, we know you also need to rest, which is why we offer generous time off and parental leave policies
Trust and flexible working hours
Along with one company offsite every year, we have brand new offices at the heart of major cities including New York, Toronto, Paris, London and San Francisco
High-end equipment (based on stock/availability) to do your work in the best conditions
Employer-sponsored 401(k), enabling you to prepare for retirement
