POSITION OBJECTIVE:
The position of Payroll Analyst II is responsible for performing technical and administrative duties, to ensure efficiency and accuracy related to payroll functions.
This is a project-based position scheduled to conclude on December 31, 2027, with annual reviews to determine continuation for the duration of the project.
DUTIES & RESPONSIBILITIES: (These duties are a representative sample; position assignments may vary.)
• Assist with system implementation of the payroll portion of a new enterprise resource planning (ERP) system. This includes, but not limited to, pay definition, system configuration, data conversion/clean-up, testing, workflow recommendations and parallel testing to transition to live status.
• Runs payroll process consisting of numerous payroll calculations and global utility processes, file extractions and batch processes. Reviews, analyses and corrects any errors to ensure payroll information is correct before payroll process begins.
• Imports and performs audit on all third-party timecard processes; including functions such as: auditing incoming data, making corrections, documenting changes, reverifying data and escalating issues when needed.
• Reconciles and monitors all employees on leave. Works closely with Human Resources to stop assignments for employees on leave when required. Monitors accrual balances to identify overpaid contracts in a timely matter and reduce amount needed to be recovered annually. Analyses, distributes and reconciles shared leave program.
• Monitors and reviews payroll systems and procedures; assists in maintenance and update of data; analyzes data for accuracy and makes recommendations for system changes. • Oversees printing of payroll warrants. Performs electronic transfer of county warrant registers and creates memoranda to the county treasurer regarding monies transferred for direct deposit payroll and payroll taxes.
• Monitors, researches, and corrects general ledger payroll transactions with journal entries.
• Monitors bargaining unit changes to ensure payroll benefit, leave and contracts comply with new or revised contract language.
• Processes and responds to wage garnishment orders, child support orders and all types of wage assignments and levies.
• Assists in the auditing and application of benefits and retirement deductions and contributions. Also serves as backup to the Benefits and Retirement offices, as needed.
REPORTING RELATIONSHIPS:
• Reports directly to and is supervised by the Director of Payroll and Benefits.
EDUCATION & EXPERIENCE (positions in this class typically require):
Required:
• Associates degree in accounting, business administration or a related field
• Three (3) years of payroll experience in a large, complex organization
Preferred:
• Experience in public sector, especially schools or school districts
• Experience in using Tyler Munis product, PowerSchools BusinessPlus, and/or has experience transitioning from one ERP to another ERP
Allowable Substitutions:
• Work experience may be substituted for previous payroll experience
• A Bachelor's degree in accounting or related field my substitute for years of experience
LICENSING REQUIREMENTS (positions in this class typically require):
• None
KNOWLEDGE (position requirements at entry):
• Knowledge of computerized payroll processing.
• Knowledge of general accounting practices and procedures.
• Knowledge of tax laws affecting payroll and benefits programs.
• Knowledge of office methods, procedures, and systems.
SKILLS (position requirements at entry):
• Skill and accuracy in mathematical calculations.
• Skill in analyzing numerical and financial data.
• Skill in communications and human relations.
• Skill in using computer software applications.
• Skill in analyzing and resolving payroll problems and issues.
• Ability to develop automated spreadsheets, databases, and reports.
• Ability to interpret, apply and communicate complete rules and regulations.
• Ability to guide and train other staff members.
• Ability to maintain confidentiality.
• Ability to establish and maintain effective working relationships with others.
• Ability to work effectively with others in meeting timelines for payroll.
• Demonstrates multicultural sensitivity with the ability to effectively and collaboratively work with diverse populations
• Ability to perform all duties in accordance with all applicable Board policies and district and legal requirements
• Ability to meet and maintain punctuality and attendance expectations
PHYSICAL REQUIREMENTS:
Positions in this class typically require: stooping, kneeling, crouching, reaching, standing, walking, pushing, pulling, lifting, finger dexterity, grasping, talking, hearing, seeing, and repetitive motions.
Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met.
Incumbents may be subjected to moving mechanical parts, odors, chemicals, extreme temperatures, inadequate lighting, workspace restrictions, and intense noises.
CONDITIONS OF EMPLOYMENT:
CTSA classification "6" $ 94,457 to $ 99,428 (starting at $ 94,457) based on negotiated collective bargaining agreement. 40 hours per week for a 260-day annual assignment. Medical, dental, vision, long-term disability, and life-insurance eligibility is based upon 630 hours worked within a school year. Retirement provided through Washington State Department of Retirement Systems. Other benefits include vacation and paid holidays.
NOTE:
The above job description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department.
