Title: Payroll Analyst (Henrico)
State Role Title: Financial Services Spec II
Hiring Range: $75,000 - $90,000
Pay Band: 5
Agency: Virginia Employment Commission
Location: VEC CENTRAL OFFICE
Agency Website: https://www.vec.virginia.gov/
Recruitment Type: General Public - G
Job Duties
The Virginia Employment Commission (VEC) is seeking a detail-oriented and customer-focused Payroll Analyst to independently manage payroll and benefits accounting for both salaried and wage employees. In this role, you will process complex payroll, benefits, and leave transactions; reconcile payroll data and reports; administer court-ordered withholdings and third-party deductions; research and resolve payroll exceptions; ensure compliance with state and federal guidelines; and provide clear, responsive support to employees and agency partners. You will also prepare certifications, assist with reconciliations and quarterly/annual reporting, pursue overpayment collections, and collaborate with HR to resolve issues. This position is ideal for someone who thrives in a fast-paced environment, excels at accuracy, and communicates technical payroll concepts effectively to non-technical audiences.
Minimum Qualifications
• Knowledge of generally accepted payroll practices.
• Advanced skill in Microsoft Office applications (including Word, Excel).
• Strong oral and written communication skills, customer service skills, and ability to maintain a strong level of professionalism in all interactions.
• Demonstrated strong mathematical skills, analytical skills, and the ability to accurately enter data and to independently review and apply established policies, procedures, standards, and regulations.
• Demonstrated ability to work independently within existing guidelines and policies, to analyze a wide variety of data and determine appropriate handling, and to adapt to changes in policies, procedures, and priorities efficiently.
• Demonstrated experience handling multiple work assignments of varying complexity simultaneously and informing management of the status of work completion.
• Experience managing detail-oriented work with no errors.
• Demonstrated ability to interpret instructional materials and execute business processes accordingly.
• Experience analyzing problems of varied difficulty and determining the appropriate resolutions.
• Demonstrated ability to read and analyze reconciliation reports of varied difficulty and to prepare certifications and reconciliations accurately and proficiently.
• Experience with Cardinal HCM and Cardinal Financial.
Additional Considerations
• Considerable knowledge of payroll state laws, rules, and regulations (e.g., Department of Accounts [DOA] and CAPP manual).
• Extensive experience working with the Commonwealth's payroll processes and procedures, Cardinal Financial and Cardinal HCM, and handling classified and wage payroll transactions.
• Demonstrated experience processing payroll for employees residing outside Virginia, including accurate withholding and reporting of state and local taxes.
Special Instructions
You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to "Your Application" in your account to check the status of your application for this position.
This position is located within the Central Office in Henrico, VA. This is not a remote-work position.
Submission of an online application is required for this position. The VEC does not accept applications, résumés, cover letters, etc., in any other format. When applying for jobs, please ensure your online application and/or résumé are complete with duties and skills associated with your work experience.
Please carefully review the details of this recruitment including the location of the position and the posted salary before applying. The VEC does not provide relocation assistance, and no salary will be offered outside of the posted salary range / flat rate.
The VEC does not provide sponsorship; therefore, applicants must be a citizen or national of the U.S., a Lawful Permanent Resident, or an alien authorized to work in the US.
Auxiliary Aids and Services are available upon request to individuals with disabilities. Applicants needing accommodations should contact the Human Resource office for additional information.
A valid Virginia Driver's License is required to operate a state vehicle or if operating a personal vehicle while conducting business on behalf of the agency.
For the status of your application and this position, please refer to your PageUp / Jobs.Virginia.Gov account. We do not provide application status updates via email or telephone.
Contact Information
Name: VEC Human Resources / Recruitment
Phone: For the most up-to-date status of your application, please refer to your Jobs.Virginia.Gov account. We do not provide application status updates via phone.
Email: [redacted] for recruitment related questions. Emailed applications, résumés, or cover letters will not be accepted. For the most up-to-date status of your application, please refer to your Jobs.Virginia.Gov account.
In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at [redacted].
Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.
Each agency within the Commonwealth of Virginia is dedicated to recruiting, supporting, and maintaining a competent and diverse work force.
