The RoleThe Executive Assistant will work closely with top-level Executives in New Media. This is an opportunity to work alongside leaders who are driven by excellence and a passion for technology. The ideal candidate is a team player with exceptional communication skills, meticulous attention to detail and creative problem-solving skills.
This role supports General Partners, you will keep a demanding schedule running smoothly. Day to day, that means calendar management, coordinating meetings, travel and logistics, and prioritizing across competing requests from founders, guests, partners, and internal teams. You will be a trusted first point of contact, so the ability to handle sensitive information with sound judgment, diplomacy, and discretion is essential.
We are looking for an Executive Assistant who is a team player with exceptional communication skills, meticulous attention to detail, and creative problem-solving instincts. This role goes well beyond day-to-day calendaring. We want someone who cares about the health and energy of the team and will help own cross-functional projects to bring them to live.
This role requires an in-office presence 5 days a week in our Menlo Park, CA or San Francisco, CA office
To join our team, you should be excited to:- Build and cultivate long-term relationships with founders, creators, guests, and partners
- Handle highly confidential information and documents with discretion and confidentiality
- Manage and maintain multiple executive calendars, including recurring meetings, prioritizing appropriately and using good judgment in offering solutions to complex scheduling and meeting planning needs
- Help own team culture projects, such as team gatherings, recognition moments, and team offsites, from idea through execution
- Meetings will include Board meetings, Executive off-sites and ongoing staff meetings. This includes but is not limited to, attendee communications, venue management/coordination, audio/video set-up and management as needed, catering and program material preparation
- Proactively manage communication, and respond to urgent inquiries from internal / external stakeholders on the executives' behalf
- Process and track expenses in a timely manner for the executives
- Operate with exceptional attention to detail. Anticipate potential changes or shifts in priorities amidst simultaneous demands for attention
- Provide overall data management to executives. Inclusive of:
- Organize and compile to facilitate exec presentations
- Track and drive completion of key deliverables, proactively following up on outstanding items as needed
- Provide innovative and creative methods for continued improvements to administrative processes as the company scales
Minimum Requirements- 5+ years of professional experience, ideally supporting senior-level executives in a fast-paced environment; we welcome candidates from nontraditional EA backgrounds
- Expert-level scheduling and calendar management skills, including managing complex, shifting, multi-party schedules
- A strong team player, who thrives in a collaborative setting and works well within a matrixed environment, poised and able to work with individuals at all levels of the organization
- Proactive, positive and personable with excellent communication skills and an upbeat, "can do" attitude- willing to take initiative with confidence
- Resilient, with ability to manage multiple projects and deliver quality work to deadlines
- Discretion, diplomacy and excellent judgment; high degree of integrity when dealing with confidential and sensitive information
- Exceptional attention to detail and prioritization, resilience against multiple deadlines, and advanced proficiency with Google Workspace, Zoom, and Slack, plus comfort picking up new tools quickly
- Comfortable working in a hybrid environment and working independently
- Low ego, high empathy, and the capacity to collaborate effectively with diverse teams
The anticipated salary range for this role is between $149,000 - $165,000, actual starting pay may vary based on a range of factors which can include experience, skills, and scope.
This role is eligible to participate in the a16z carry program and various discretionary bonus programs as well as benefit and perquisite plans including health, dental, vision, disability, life insurance, 401K plan, vacation, and sick leave.
