Minimum 3 years of legal secretary experience; real estate experience is a significant advantage.
Strong verbal and written communication skills.
Proficient understanding of legal terminology and principles.
Excellent organizational and time management skills.
Ability to maintain confidentiality and exercise discretion.
Responsibilities
Coordinate and schedule real estate transactions with attorneys and professionals.
Prepare and ensure accuracy of real estate transaction documents.
Manage execution of various real estate and operational agreements.
Schedule conference calls and meetings efficiently.
Assist in preparing and modifying legal documents and filings.
Support active litigation and insurance matters with internal and external coordination.
Maintain trackers and create reports for deadlines and follow-ups.
Benefits
Health insurance including medical, dental, and vision.
Life and disability insurance coverage.
Paid time off and a generous holiday schedule.
401(k) matching program.
Employee assistance program and referral program.
Free car wash every other week and catered lunch bi-weekly.
A fun work environment.
Full Job Description
Legal Secretary (Real Estate) Job Summary
The Paralegal will assist the Company's legal team by providing complex and specialized clerical and research support services and will provide support to the real estate acquisition team in all aspects of real estate transactions from contract to close.
Essential Job Functions and Responsibilities
Meets with attorneys and other professionals to effectively communicate, schedule, and coordinate a pipeline of real estate transactions.
Prepares various real estate transaction documents to ensure accuracy and completion.
Facilitates and manages the execution of a wide range of real estate, commercial and operational agreements.
Schedules all conference calls and meetings.
Assists with the preparation, review, and modification of legal documents, including communications, contracts, court filings, government filings, and various other related paperwork and documentation.
Aids in managing active litigation and insurance matters, coordinating efforts with internal stakeholders and outside counsel when necessary.
Maintains trackers and creates reports of follow-up items, including responsive dates and deadlines.
Oversees the organization and archiving of all legal and real estate documents and correspondence for easy retrieval and in compliance with document retention policies.
Coordinates and communicates timelines and key dates related to real estate transaction closings.
Prepares, organizes, stores, and retrieves files relevant to ongoing real estate transactions and legal matters.
Performs other related duties as assigned.
Qualifications Needed
Associates degree is required; Bachelor's degree preferred.
Paralegal certificate preferred.
Minimum 3-years legal secretary experience required. Real Estate transaction experience a BIG PLUS.
Excellent verbal and written communication skills.
Understanding of legal language and principles, and other related matters.
Excellent interpersonal and customer service skills.
Excellent organizational skills and attention to detail.
Excellent time management skills with a proven ability to meet deadlines.
Ability to maintain confidentiality and to exercise discretion and good judgment.
Strong technical agility, including proficiency with Microsoft Office Suite and related software.
Must thrive working in a fast-paced environment and experiencing working in companies with great growth.
Must be able to reasonably commute in to the corporate office in Ladera Ranch Monday thru Friday.
Benefits
Competitive salary
Health insurance including medical, dental and vision
